Administrative Assistant Job at SourcePro Search, LLC in New York

We have an excellent opportunity for a dynamic full time Administrative Assistant in New York City.

The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; is anticipatory, and confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.

What You'll Do:

• Track, compile, organize and submit appropriate expenses into Chrome River
• Maintain calendars to include scheduling appointments, breakfasts, lunches, and dinners with clients/guests and /or members of the Group, taking care of all the details in connection with each event
• Arrange all travel and lodging to and from all locations
• Handle all telephone calls and/or transcribes voice mail messages into emails
• Scans, copies materials for Group
• Monitor emails and respond to those that can be addressed
• Input time into InTapp
• Work with assigned biller who drafts bills for review
• Maintains-inputs and updates contacts and lists
• Prepares, proofreads and processes engagement letters and other correspondence
• Opens new matters
• Performs conflicts checks
• Assists with check processing and records filing for the department

• Office/Clerical Administrative experience is required
• Able to work in the office five days a week, Monday through Friday
• Experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook
• Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision
• Excellent communication skills
• Ability to work autonomously or in a team environment
• Work well under pressure and strict deadlines
• Ability to work overtime if necessary