IONA UNIVERSITY
Administrative Assistant
IONA UNIVERSITY, New Rochelle, New York, us, 10802
Job Details
Job LocationNew Rochelle - New Rochelle, NY
Position TypePart Time
Education Level4 Year Degree
Salary Range$22.00 - $24.00 Hourly
Description
Serve as initial point of contact for the 2 academic departments of Computer Science and Criminal Justice & Sociology. The successful candidate will maintain appointment schedules for faculty and adjuncts, hire, train and supervise work-study students, coordinate and maintain bookkeeping system for invoicing and payments, maintain office supply inventory; place orders in a timely fashion, arrange for equipment maintenance/repair as needed, interface with other departmental offices on campus, maintain up-to date files and forms for use by both department chairpersons, ensure appropriate confidentiality measures are maintained, arrange and organize visits from prospective job candidates, arrange and organize special events.
Duties and ResponsibilitiesGreet visitors and point them in the right direction, answer inquiries, and create a welcoming environment,assist with scheduling events for faculty and adjuncts,distribute incoming mail and messages,maintain office supply inventory; place orders in a timely fashion,arrange for equipment maintenance/repair as needed,interface with other departmental offices on campus,maintain up-to date files and forms for use by the department and assist in the preparation of reports,maintain up-to date alumni contact list,ensure appropriate confidentiality measures are maintained,recruit, hire, train and supervise work-study students,arrange and organize visits from prospective job candidates,arrange and organize special events, such as Research Seminars, Alumni Events, Information Session, etc., which includes food orders, room reservations and set up, andrespond to departments administrative needs as they may emerge over time,assist the department chairs with their responsibilities as needed.Qualifications
Skills:
Excellent time management skillsAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational skillsExcellent computer skillsDesire to be proactive and create a positive experience for others.
About Iona University/EEO language
Founded in 1940, Iona University is a master's-granting private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona's 45-acre New Rochelle campus and 28-acre Bronxville campus are just 20 miles north of Midtown Manhattan. With a total enrollment of nearly 4,000 students and an alumni base of more than 50,000 around the world, Iona is a diverse community of learners and scholars dedicated to academic excellence and the values of justice, peace and service. Iona is highly accredited, offering undergraduate degrees in liberal arts, science, nursing, and business administration, as well as Master of Arts, Master of Science, and Master of Business Administration degrees and numerous advanced certificate programs. Iona students enjoy small class sizes, engaged professors and a wide array of academic programs across the School of Arts & Science; LaPenta School of Business; NewYork-Presbyterian Iona School of Health Sciences; and Hynes Institute for Entrepreneurship & Innovation. Iona is widely recognized in prestigious rankings, including The Princeton Review's 2024 national list of "The Best 389 Colleges" and The Wall Street Journal/College Pulse's "2024 Best Colleges in America," which ranked Iona at #66 in the nation overall and #8 in the nation among Catholic schools. Iona's LaPenta School of Business is also accredited AACSB International, a recognition awarded to just 6 percent of business schools worldwide.
Iona offers a comprehensive benefits package to all full-time employees that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off. For more information on our benefits and working at Iona visit the Human Resources section of our website.
Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all of our employees and does not tolerate discrimination based on any legally protected characteristic under applicable federal, state, or local laws. As an equal opportunity employer, Iona University encourages applications from qualified candidates who reflect the wider world in which we live, and in particular from historically underrepresented groups.
Job LocationNew Rochelle - New Rochelle, NY
Position TypePart Time
Education Level4 Year Degree
Salary Range$22.00 - $24.00 Hourly
Description
Serve as initial point of contact for the 2 academic departments of Computer Science and Criminal Justice & Sociology. The successful candidate will maintain appointment schedules for faculty and adjuncts, hire, train and supervise work-study students, coordinate and maintain bookkeeping system for invoicing and payments, maintain office supply inventory; place orders in a timely fashion, arrange for equipment maintenance/repair as needed, interface with other departmental offices on campus, maintain up-to date files and forms for use by both department chairpersons, ensure appropriate confidentiality measures are maintained, arrange and organize visits from prospective job candidates, arrange and organize special events.
Duties and ResponsibilitiesGreet visitors and point them in the right direction, answer inquiries, and create a welcoming environment,assist with scheduling events for faculty and adjuncts,distribute incoming mail and messages,maintain office supply inventory; place orders in a timely fashion,arrange for equipment maintenance/repair as needed,interface with other departmental offices on campus,maintain up-to date files and forms for use by the department and assist in the preparation of reports,maintain up-to date alumni contact list,ensure appropriate confidentiality measures are maintained,recruit, hire, train and supervise work-study students,arrange and organize visits from prospective job candidates,arrange and organize special events, such as Research Seminars, Alumni Events, Information Session, etc., which includes food orders, room reservations and set up, andrespond to departments administrative needs as they may emerge over time,assist the department chairs with their responsibilities as needed.Qualifications
Skills:
Excellent time management skillsAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational skillsExcellent computer skillsDesire to be proactive and create a positive experience for others.
About Iona University/EEO language
Founded in 1940, Iona University is a master's-granting private, Catholic, coeducational institution of learning in the tradition of the Edmund Rice Christian Brothers. Iona's 45-acre New Rochelle campus and 28-acre Bronxville campus are just 20 miles north of Midtown Manhattan. With a total enrollment of nearly 4,000 students and an alumni base of more than 50,000 around the world, Iona is a diverse community of learners and scholars dedicated to academic excellence and the values of justice, peace and service. Iona is highly accredited, offering undergraduate degrees in liberal arts, science, nursing, and business administration, as well as Master of Arts, Master of Science, and Master of Business Administration degrees and numerous advanced certificate programs. Iona students enjoy small class sizes, engaged professors and a wide array of academic programs across the School of Arts & Science; LaPenta School of Business; NewYork-Presbyterian Iona School of Health Sciences; and Hynes Institute for Entrepreneurship & Innovation. Iona is widely recognized in prestigious rankings, including The Princeton Review's 2024 national list of "The Best 389 Colleges" and The Wall Street Journal/College Pulse's "2024 Best Colleges in America," which ranked Iona at #66 in the nation overall and #8 in the nation among Catholic schools. Iona's LaPenta School of Business is also accredited AACSB International, a recognition awarded to just 6 percent of business schools worldwide.
Iona offers a comprehensive benefits package to all full-time employees that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off. For more information on our benefits and working at Iona visit the Human Resources section of our website.
Iona University values and celebrates diversity and is committed to providing a welcoming and inclusive environment for all of our employees and does not tolerate discrimination based on any legally protected characteristic under applicable federal, state, or local laws. As an equal opportunity employer, Iona University encourages applications from qualified candidates who reflect the wider world in which we live, and in particular from historically underrepresented groups.