Catalyst Kids
Administrative Assistant
Catalyst Kids, Sacramento, California, United States, 95834
The Administrative Assistant plays a pivotal role in ensuring the daily operational efficiency of the office, which supports approximately 45 professional staff based in the region. This position acts as a liaison and resource for regional programs and centers, facilitating effective communication and providing necessary support with the corporate office.
Essential
Job Functions:
Answering phones, greeting visitors, copying, filing, coordinating meetings and schedules via MS Outlook, managing and approving meeting room requests, distributing mail, maintaining postage machines and printers, and other day-to-day activities.Professional communication with customers and vendors to meet their needs and answer their questions.Responsible for incoming and outgoing mail through multiple channels and keeping office mailboxes up to date.Support document retention for office(s) and programs, provide labels and coordinate pickup for Corodata.Creating, maintaining, and distributing various contact lists to the regional offices and programs.Track office inventory checklist and submit to Purchasing annually.Place purchase orders for office supplies and special requests from departments with management approvals.Managing relationships with outside vendors for office supplies, shipping, printing needs, etc.Support various short-term and long-term projects assigned by the Executive Business Partner via Flow requests, including but not limited to formatting, editing, and printing documents for various departments, planning events and office activities that support the organization's culture.Receive intake of t-shirt order and work with Regional Directors on their schedules to have program staff come into the regional office and collect their order.Support Senior Administrative Assistant in coordinating all office meetings and events as needed.Providing general support for the office, programs, and center leadership.Create badges for office staff as needed.Support Senior Administrative Assistant with red and green envelopes and distributing marketing materials.Build and cultivate organizational relationships to anticipate and problem-solve staff needs efficiently.Greet all visitors to the front desk by welcoming, offering support, and directing them appropriately.Foster an intentional culture that is mission-aligned, creative, performance driven, generative, and well-regarded externally and internally.Champion and uphold office culture of optimism, collaboration, and inclusivity.
Education
& Experience:
Education
The MINIMUM formal relevant education required by the position.
HS Diploma or GED equivalentAssociate's degree preferred
Experience
The MINIMUM relevant experience necessary to qualify for the position.
Minimum one year of experience in an administrative or general clerical role
Other Qualifications:
An exceptional customer service orientationExperience managing vendor relationships and communicating regularly with vendorsExcellent organizational skills and strong communication skills, both verbal and writtenMaturity, professionalism, and good common senseExcellent computer skills with MS Office programs (Word, Excel, PowerPoint, etc.)Ability to work independently, while keeping management updated on status of projects and challenges encounteredAbility to handle large projects and see them through to completionA "big picture" thinker: Ability to plan ahead and foresee needsProficiency in Spanish preferredAbility to run errands is required for this positionTravel: Up to 10%
Shift Type:
Full Time
Schedule:
Monday - Friday, 10:30am - 5pm
Compensation:
$19.46 - $29.19 hourly
What We Offer:
Medical, Dental, and Vision BenefitsLife, Accidental Death & Dismemberment (AD&D), and Long-Term Disability (LTD) employer paid coverage401(k) Retirement plan and Employee Assistance Program (EAP)Personal Health AdvocatePaid vacation, sick time, and holidaysEducation Reimbursement ProgramCommuter pre-tax benefitDiscounted childcareAccess to the Calm appTickets at Work employee discountsBe constantly in a learning and growth process with training and professional growth advisory
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.
Essential
Job Functions:
Answering phones, greeting visitors, copying, filing, coordinating meetings and schedules via MS Outlook, managing and approving meeting room requests, distributing mail, maintaining postage machines and printers, and other day-to-day activities.Professional communication with customers and vendors to meet their needs and answer their questions.Responsible for incoming and outgoing mail through multiple channels and keeping office mailboxes up to date.Support document retention for office(s) and programs, provide labels and coordinate pickup for Corodata.Creating, maintaining, and distributing various contact lists to the regional offices and programs.Track office inventory checklist and submit to Purchasing annually.Place purchase orders for office supplies and special requests from departments with management approvals.Managing relationships with outside vendors for office supplies, shipping, printing needs, etc.Support various short-term and long-term projects assigned by the Executive Business Partner via Flow requests, including but not limited to formatting, editing, and printing documents for various departments, planning events and office activities that support the organization's culture.Receive intake of t-shirt order and work with Regional Directors on their schedules to have program staff come into the regional office and collect their order.Support Senior Administrative Assistant in coordinating all office meetings and events as needed.Providing general support for the office, programs, and center leadership.Create badges for office staff as needed.Support Senior Administrative Assistant with red and green envelopes and distributing marketing materials.Build and cultivate organizational relationships to anticipate and problem-solve staff needs efficiently.Greet all visitors to the front desk by welcoming, offering support, and directing them appropriately.Foster an intentional culture that is mission-aligned, creative, performance driven, generative, and well-regarded externally and internally.Champion and uphold office culture of optimism, collaboration, and inclusivity.
Education
& Experience:
Education
The MINIMUM formal relevant education required by the position.
HS Diploma or GED equivalentAssociate's degree preferred
Experience
The MINIMUM relevant experience necessary to qualify for the position.
Minimum one year of experience in an administrative or general clerical role
Other Qualifications:
An exceptional customer service orientationExperience managing vendor relationships and communicating regularly with vendorsExcellent organizational skills and strong communication skills, both verbal and writtenMaturity, professionalism, and good common senseExcellent computer skills with MS Office programs (Word, Excel, PowerPoint, etc.)Ability to work independently, while keeping management updated on status of projects and challenges encounteredAbility to handle large projects and see them through to completionA "big picture" thinker: Ability to plan ahead and foresee needsProficiency in Spanish preferredAbility to run errands is required for this positionTravel: Up to 10%
Shift Type:
Full Time
Schedule:
Monday - Friday, 10:30am - 5pm
Compensation:
$19.46 - $29.19 hourly
What We Offer:
Medical, Dental, and Vision BenefitsLife, Accidental Death & Dismemberment (AD&D), and Long-Term Disability (LTD) employer paid coverage401(k) Retirement plan and Employee Assistance Program (EAP)Personal Health AdvocatePaid vacation, sick time, and holidaysEducation Reimbursement ProgramCommuter pre-tax benefitDiscounted childcareAccess to the Calm appTickets at Work employee discountsBe constantly in a learning and growth process with training and professional growth advisory
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.