The Woodruff Arts Center
Senior Accountant
The Woodruff Arts Center, Atlanta, Georgia, United States, 30383
Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation's third largest arts center. Comprised of three Art Partners-Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art-there's a role for everyone at The Woodruff.
Reports to:Chief Financial OfficerFLSA:United States of America (Exempt)Employment Status :Regular/Full timeThe Senior Accountant is a key member of the HMA finance team with a focus on ensuring the accuracy and integrity of financial data. This role is responsible for various accounting functions, including but not limited to, account reconciliations, journal entry preparation, management of accounts receivable and payable, year-end audit, tax form 990, maintaining documentation of processes, and participation in special projects as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
ACCOUNTING AND FINANCIAL REPORTING (45%):Support the month-end close process ensuring entries are recorded correctly and timely.Review the monthly statement of activities and provide written variance explanations.Reconcile assigned balance sheet accounts monthly and resolve discrepancies promptly.Prepare correcting/reconciling journal entries as needed.Reconcile/Audit Accounting Petty Cash monthly.Participate in the fiscal year-end audit preparation.Update attendance and admissions report in cooperation with the Manager of Guest Services.Update Enhancement Fund Acquisition file on or before May 31 annually.Maintain records of international travel for Schedule F of the Form 990 which requires information on activities conducted in regions outside of the United States.Function as subject matter expert on HMA preparation of 1099-MISC and 100-NECPrepare ad hoc financial analysis and reports as needed.ACCOUNTS PAYABLE/RECEIVABLE (45%):
Work closely with the accounts payable team at Woodruff Arts Center to guarantee daily invoice recording in Workday, act as a staff liaison addressing HMA vendor-related inquiries, and comply with the campus-wide schedule for month-end closure.Shepherd staff in the monthly processing of credit card charges and year-end payables accruals.Prepare cash and check deposits for armored car pick-up per weekly schedule.Confirm revenue batches are posted daily in Tessitura, HMA's CRM for ticket sales and donations management, and ensure the successful posting of created journal batches into Workday.Record the daily sales from the Museum Shop into Workday.Empty, count, deposit, and report on funds from Donation Boxes quarterly or as needed.Work closely with HMA special events staff to process and reconcile all receivables and payables are processed in a timely manner.FINANCIAL SUPPORT (10%):
Establish and maintain healthy working relationships with internal and external departments to ensure the smooth flow of communication and workflow in the financial revenue recognition processes.Communicate accounting policies and procedures to museum staff as needed.Assist in Museum Shop physical inventory on as needed basis.Develop and maintain living document of responsibility area process steps.Serve as backup support to the Deputy Director's Admin in processing shared services invoices.Perform special projects and tasks as needed.OTHER SKILLS AND ABILITIES:
Strong bookkeeping, analytical, computer, and communications skills essential.Skilled in math, accounting, and financial processes.Strong knowledge of software applications, including Excel, Word, Workday and Tessitura.Professional maturity, excellent organizational and interpersonal skills. Must have a powerful desire to learn all aspects of the museum as they relate to accounting.EDUCATION / EXPERIENCE:
Minimum of a bachelor's degree in accounting and three-five years of accounting experience. Or an equivalent combination of education and experience.Experience working in a non-profit environment highly desirable.Workday and Tessitura experience highly desirable.LANGUAGE SKILLS:
Ability to author and discuss reports, business correspondence and procedures.Ability to effectively present information to the museum staff.MATHEMATICAL SKILLS:
Reasoning to interpret financial data furnished in written or oral form.Ability to solve problems and prioritize needs in a variety of situations where immediate decisions may be necessary.CAREER LADDERING:
Assistant ControllerControllerChief Financial Officer
ABOUT THE ORGANIZATION
The High Museum of Art, founded in 1905 as the Atlanta Art Association, is the leading art museum in the Southeastern United States. With over 11,000 works of art in its permanent collection, the High Museum of Art has an extensive anthology of 19th- and 20th-century American art; significant holdings of European paintings and decorative art; a growing collection of African American art; and burgeoning collections of modern and contemporary art, photography, and African art. The High is also dedicated to supporting and collecting works by Southern artists and is distinguished as the only major museum in North America to have a curatorial department specifically devoted to the field of folk and self-taught art. The High's Media Arts department produces acclaimed annual film series and festivals of foreign, independent, and classic cinema. In November 2005, the High opened three new buildings by architect Renzo Piano that more than doubled the Museum's size, creating a vibrant "village for the arts" at the Woodruff Arts Center in Midtown Atlanta. For more information about the High, please visit www.High.org.
An Equal Opportunity Employer
Reports to:Chief Financial OfficerFLSA:United States of America (Exempt)Employment Status :Regular/Full timeThe Senior Accountant is a key member of the HMA finance team with a focus on ensuring the accuracy and integrity of financial data. This role is responsible for various accounting functions, including but not limited to, account reconciliations, journal entry preparation, management of accounts receivable and payable, year-end audit, tax form 990, maintaining documentation of processes, and participation in special projects as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
ACCOUNTING AND FINANCIAL REPORTING (45%):Support the month-end close process ensuring entries are recorded correctly and timely.Review the monthly statement of activities and provide written variance explanations.Reconcile assigned balance sheet accounts monthly and resolve discrepancies promptly.Prepare correcting/reconciling journal entries as needed.Reconcile/Audit Accounting Petty Cash monthly.Participate in the fiscal year-end audit preparation.Update attendance and admissions report in cooperation with the Manager of Guest Services.Update Enhancement Fund Acquisition file on or before May 31 annually.Maintain records of international travel for Schedule F of the Form 990 which requires information on activities conducted in regions outside of the United States.Function as subject matter expert on HMA preparation of 1099-MISC and 100-NECPrepare ad hoc financial analysis and reports as needed.ACCOUNTS PAYABLE/RECEIVABLE (45%):
Work closely with the accounts payable team at Woodruff Arts Center to guarantee daily invoice recording in Workday, act as a staff liaison addressing HMA vendor-related inquiries, and comply with the campus-wide schedule for month-end closure.Shepherd staff in the monthly processing of credit card charges and year-end payables accruals.Prepare cash and check deposits for armored car pick-up per weekly schedule.Confirm revenue batches are posted daily in Tessitura, HMA's CRM for ticket sales and donations management, and ensure the successful posting of created journal batches into Workday.Record the daily sales from the Museum Shop into Workday.Empty, count, deposit, and report on funds from Donation Boxes quarterly or as needed.Work closely with HMA special events staff to process and reconcile all receivables and payables are processed in a timely manner.FINANCIAL SUPPORT (10%):
Establish and maintain healthy working relationships with internal and external departments to ensure the smooth flow of communication and workflow in the financial revenue recognition processes.Communicate accounting policies and procedures to museum staff as needed.Assist in Museum Shop physical inventory on as needed basis.Develop and maintain living document of responsibility area process steps.Serve as backup support to the Deputy Director's Admin in processing shared services invoices.Perform special projects and tasks as needed.OTHER SKILLS AND ABILITIES:
Strong bookkeeping, analytical, computer, and communications skills essential.Skilled in math, accounting, and financial processes.Strong knowledge of software applications, including Excel, Word, Workday and Tessitura.Professional maturity, excellent organizational and interpersonal skills. Must have a powerful desire to learn all aspects of the museum as they relate to accounting.EDUCATION / EXPERIENCE:
Minimum of a bachelor's degree in accounting and three-five years of accounting experience. Or an equivalent combination of education and experience.Experience working in a non-profit environment highly desirable.Workday and Tessitura experience highly desirable.LANGUAGE SKILLS:
Ability to author and discuss reports, business correspondence and procedures.Ability to effectively present information to the museum staff.MATHEMATICAL SKILLS:
Reasoning to interpret financial data furnished in written or oral form.Ability to solve problems and prioritize needs in a variety of situations where immediate decisions may be necessary.CAREER LADDERING:
Assistant ControllerControllerChief Financial Officer
ABOUT THE ORGANIZATION
The High Museum of Art, founded in 1905 as the Atlanta Art Association, is the leading art museum in the Southeastern United States. With over 11,000 works of art in its permanent collection, the High Museum of Art has an extensive anthology of 19th- and 20th-century American art; significant holdings of European paintings and decorative art; a growing collection of African American art; and burgeoning collections of modern and contemporary art, photography, and African art. The High is also dedicated to supporting and collecting works by Southern artists and is distinguished as the only major museum in North America to have a curatorial department specifically devoted to the field of folk and self-taught art. The High's Media Arts department produces acclaimed annual film series and festivals of foreign, independent, and classic cinema. In November 2005, the High opened three new buildings by architect Renzo Piano that more than doubled the Museum's size, creating a vibrant "village for the arts" at the Woodruff Arts Center in Midtown Atlanta. For more information about the High, please visit www.High.org.
An Equal Opportunity Employer