Project Administrative Assistant

Accentuate Staffing is recruiting for a Construction Project Administrative Assistant for one of our clients that specialize in retail construction in Raleigh, NC. The Project Admin will support 2 project managers with the administration of their projects with each Project Manager typically handling 2-4 projects at a time.

We are seeking an Administrative Assistant who is friendly, organized, detail-oriented, an excellent communicator, a team player, and has strong critical thinking and computer skills. The individual in this role should be able to handle a variety of different tasks and to prioritize their work accordingly. Familiarity with construction terminology and documents is a plus, but not required.

Responsibilities:

? Supporting the assigned Project Managers: Assist with Project Setup: Permits/Licenses/Bonds

? Importing/Setting up budgets in PM software

? Make sure superintendents have all documentation needed

? Preparation, Filing, Sending, and Follow up of Project Documents

? Correspondence (Meeting Minutes, Construction Punch Lists, Letters, etc.)

? AIA Contract Documents and Change Orders to project Owners & Developers

? Preparation and sending of Pay Applications & Invoices

? Subcontracts, Purchase Orders, & Change Orders to subcontractors & vendors

? Subcontractor Certificates of Insurance

? Closeout Documents (Warranties, Operation Manuals, final Lien Waivers, etc)

? Filing and organization of project documents

? Assist with Estimating support when needed

? Setup & Maintain the online plan room

? Assist with other Project Management administrative tasks as needed

? Support the Administrative/Office Staff: Assist with covering the front reception desk/phone

? Assist with file archiving

? Back up to the other Administrative staff during vacations/sick time.

Requirements:

• Associates Degree or 3-5 years experience in Project Administrative role

• Construction experience and knowledge of construction terminology

• Ability to handle multiple projects at one time

• Strong organizational skills, excellent communication skills, & string computer skills

• Must be proficient in Microsoft Office: Word, Excel, Outlook, Teams

• Familiar with Project, PowerPoint, OneNote, Adobe , & CMiC Construction