University of Washington
CENTER MANAGER (0.5 FTE)
University of Washington, Seattle, Washington, us, 98127
Req #: 238767
Department: SCHOOL OF NURSING
Job Location Detail: Hybrid Eligible
Posting Date: 09/19/2024
Closing Info: Open Until Filled
Salary: 50% of $4,736 - $7,899 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington (UW) is proud to be one of the nation’s premier public research universities. Ranked #1 among public institutions with Doctor of Nursing Practice programs and #1 among public schools with master’s degree programs by 2024 U.S. News and World Report. We are also tied for #2 as the country’s best program and ranked #1 among public universities for our Bachelor of Science program in Nursing (BSN). Our people are the most critical asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The School of Nursing has an outstanding opportunity for a Part-Time Center Manager for the de Tornyay Center for Healthy Aging. This position will independently manage operations of de Tornyay Center for Healthy Aging, which promotes healthy aging through research, education, and community relationships. Duties include strategizing with the director to develop an annual plan and budget for a self-sustaining center and managing multiple complex budgets and sub-budgets for grants, scholarships, endowments, and gifts. Reporting to the Center Director, the School of Nursing de Tornyay Endowed Professor, the incumbent will work closely with their SoN colleagues to carry out the responsibilities of this position, including but not limited to:
The de Tornyay Center for Healthy Aging will become even more visible and its mission more urgent with the upsurge of our aging population. The center impacts society at large by expanding basic and clinical knowledge about healthy aging and families, promoting and supporting evidence-based practice, and providing expertise and consultation. This position contributes to the overall aims of the School of Nursing and the University of Washington by enabling generation and dissemination of new knowledge through research and scholarship.
DUTIES AND RESPONSIBILITIES OPERATIONS (30%)
With delegated authority, authorize and monitor expenses and assume general administrative management of the center.
Strategize to develop an annual plan for a self-sustaining center.
Develop an annual calendar of center and aging-related meetings and events.
Based on the annual plan, draft annual budget, analyze fiscal data, forecast projections, and prioritize expenditures, activities, and work schedules.
Draft quarterly progress and impact reports for the Associate Dean of Research.
Plan and participate in strategic planning sessions with the director and, as appropriate, other faculty.
Hire, supervise, and evaluate temporary and part-time staff and student assistants.BUDGET (30%)
Manage complex budgets including grant projects, endowments and gifts.
Create a system to plan, monitor and centrally coordinate separate but interrelated center activities, cost share documentation, student scholarships, and receipt of donations.
Coordinate interdisciplinary and inter-institutional funds management among multiple UW Center and related joint activities such as HRSA projects with other departments and health sciences schools.
As the de Tornyay Center and its funding continue to grow, manage multiple small grants awarded by the center to UW faculty and students.
Establish and administer sub-budgets, each with human subjects, university, and federal granting agency compliance and tracking requirements.
Monitor salaries and make adjustments in compliance with union requirements and graduate student/other salary schedules.SCHOLARSHIP MANAGEMENT (25%)
Manage the annual process for high quality graduate and undergraduate Healthy Aging Research scholarships.
Draft and update scholarship applications as needed and publicly advertise application information.
Assist in recruitment, and counseling of students at orientations, during classes, and at public events.
Convene scholarship review group and coordinate evaluation and ranking of applicants by reviewers and final review and funding decisions by director.
Communicate with applicants and awardees and identify faculty mentors and curriculum.
In coordination with Academic Services and UW Student Fiscal Services, disburse funds to students and set up sub-budgets.
Administer Predoctoral Scholarships in Gerontological Nursing.
Draft and coordinate scholarship reports including post-graduate follow-up.
Maintain Healthy Aging scholars database.
Administer student conference travel scholarships.
Collaborate with SON HR on gerontology related postdoctoral fellowship recruitments.OUTREACH AND OTHER DUTIES AS ASSIGNED (15%)
Work closely with the center Public Information Specialist to facilitate center’s outreach efforts and public communications.
On behalf of director, maintain ongoing communication with UW administration, Advancement staff, donors, granting agencies, and the public.
Review promotional and educational materials.
Advise students, staff, and the general public regarding Center and/or healthy aging events, programs and scholarships, requests for speakers, including discussion of content and policies.
Plan executive committee and advisory board meetings, community affiliate meetings, public seminars and special events. Events include annual center open house, visiting speakers/faculty, public receptions, aging-related conferences, professional and public lectures, professional networking activities, and national conference calls.
Collaborate with donors and off-campus organizations and community partners in cooperative efforts and jointly sponsored seminars.
Assist with the planning of center events including but not limited to handling the payment of caterers, facilities, speakers, work with vendors to order promotional materials, and other costs associated with event planning. MINIMUM REQUIREMENTS
Bachelor's degree in Business Administration, Public Health, Health Administration, or related field; AND at least 3 years of related experience. Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration. DESIRED QUALIFICATIONS
Experience with UW grant and contract administration.
Experience preparing manuscripts.
Experience with donor relations and cultivation.
Experience with Workday, Access, PowerPoint, EndNote, and/or the REDCap survey tool. ADDITIONAL REQUIREMENTS
Knowledge and skill with time management and organizational practices to ensure all deadlines are met.
Knowledge of sound financial principles and accounting practices.
Excellent written and verbal communication skills, and strong interpersonal skills; ability to maintain a professional demeanor at all times.
Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain confidentiality.
Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse and demanding client base.
Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form.
Ability to work independently and as part of a team, manage priorities, multi-task, problem solve and exercise good judgment in a dynamic and deadline-driven environment.
Ability to thrive while working with a high volume of work and critical, time sensitive deadlines.
Ability to represent the director and the center in multiple settings and in interactions with a wide range of individuals, high-profile donors, institutions and organizations, and the public at large.
Ability to interact with personnel at all levels from undergraduate students to Dean’s level professionally.
Demonstrated accuracy and attention to detail in work products.
Demonstrated commitment to diversity, equity, inclusion, and belonging with the ability to collaborate across diverse populations.
Professional level competency with general MS Office applications, e.g., Word, Excel, PowerPoint, Outlook, and ability to learn new software applications as necessary to do the job. CONDITITONS OF EMPLOYMENT
This position requires a fast-paced and flexible schedule, independent follow-through and problem-solving ability, and a willingness to work longer hours during peak activities.
Onsite in-person employment is required for this position due to customer and donor interaction. A hybrid option may be requested, but requires preauthorization by the center director and is based upon the needs of the School of Nursing. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
Department: SCHOOL OF NURSING
Job Location Detail: Hybrid Eligible
Posting Date: 09/19/2024
Closing Info: Open Until Filled
Salary: 50% of $4,736 - $7,899 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington (UW) is proud to be one of the nation’s premier public research universities. Ranked #1 among public institutions with Doctor of Nursing Practice programs and #1 among public schools with master’s degree programs by 2024 U.S. News and World Report. We are also tied for #2 as the country’s best program and ranked #1 among public universities for our Bachelor of Science program in Nursing (BSN). Our people are the most critical asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The School of Nursing has an outstanding opportunity for a Part-Time Center Manager for the de Tornyay Center for Healthy Aging. This position will independently manage operations of de Tornyay Center for Healthy Aging, which promotes healthy aging through research, education, and community relationships. Duties include strategizing with the director to develop an annual plan and budget for a self-sustaining center and managing multiple complex budgets and sub-budgets for grants, scholarships, endowments, and gifts. Reporting to the Center Director, the School of Nursing de Tornyay Endowed Professor, the incumbent will work closely with their SoN colleagues to carry out the responsibilities of this position, including but not limited to:
The de Tornyay Center for Healthy Aging will become even more visible and its mission more urgent with the upsurge of our aging population. The center impacts society at large by expanding basic and clinical knowledge about healthy aging and families, promoting and supporting evidence-based practice, and providing expertise and consultation. This position contributes to the overall aims of the School of Nursing and the University of Washington by enabling generation and dissemination of new knowledge through research and scholarship.
DUTIES AND RESPONSIBILITIES OPERATIONS (30%)
With delegated authority, authorize and monitor expenses and assume general administrative management of the center.
Strategize to develop an annual plan for a self-sustaining center.
Develop an annual calendar of center and aging-related meetings and events.
Based on the annual plan, draft annual budget, analyze fiscal data, forecast projections, and prioritize expenditures, activities, and work schedules.
Draft quarterly progress and impact reports for the Associate Dean of Research.
Plan and participate in strategic planning sessions with the director and, as appropriate, other faculty.
Hire, supervise, and evaluate temporary and part-time staff and student assistants.BUDGET (30%)
Manage complex budgets including grant projects, endowments and gifts.
Create a system to plan, monitor and centrally coordinate separate but interrelated center activities, cost share documentation, student scholarships, and receipt of donations.
Coordinate interdisciplinary and inter-institutional funds management among multiple UW Center and related joint activities such as HRSA projects with other departments and health sciences schools.
As the de Tornyay Center and its funding continue to grow, manage multiple small grants awarded by the center to UW faculty and students.
Establish and administer sub-budgets, each with human subjects, university, and federal granting agency compliance and tracking requirements.
Monitor salaries and make adjustments in compliance with union requirements and graduate student/other salary schedules.SCHOLARSHIP MANAGEMENT (25%)
Manage the annual process for high quality graduate and undergraduate Healthy Aging Research scholarships.
Draft and update scholarship applications as needed and publicly advertise application information.
Assist in recruitment, and counseling of students at orientations, during classes, and at public events.
Convene scholarship review group and coordinate evaluation and ranking of applicants by reviewers and final review and funding decisions by director.
Communicate with applicants and awardees and identify faculty mentors and curriculum.
In coordination with Academic Services and UW Student Fiscal Services, disburse funds to students and set up sub-budgets.
Administer Predoctoral Scholarships in Gerontological Nursing.
Draft and coordinate scholarship reports including post-graduate follow-up.
Maintain Healthy Aging scholars database.
Administer student conference travel scholarships.
Collaborate with SON HR on gerontology related postdoctoral fellowship recruitments.OUTREACH AND OTHER DUTIES AS ASSIGNED (15%)
Work closely with the center Public Information Specialist to facilitate center’s outreach efforts and public communications.
On behalf of director, maintain ongoing communication with UW administration, Advancement staff, donors, granting agencies, and the public.
Review promotional and educational materials.
Advise students, staff, and the general public regarding Center and/or healthy aging events, programs and scholarships, requests for speakers, including discussion of content and policies.
Plan executive committee and advisory board meetings, community affiliate meetings, public seminars and special events. Events include annual center open house, visiting speakers/faculty, public receptions, aging-related conferences, professional and public lectures, professional networking activities, and national conference calls.
Collaborate with donors and off-campus organizations and community partners in cooperative efforts and jointly sponsored seminars.
Assist with the planning of center events including but not limited to handling the payment of caterers, facilities, speakers, work with vendors to order promotional materials, and other costs associated with event planning. MINIMUM REQUIREMENTS
Bachelor's degree in Business Administration, Public Health, Health Administration, or related field; AND at least 3 years of related experience. Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration. DESIRED QUALIFICATIONS
Experience with UW grant and contract administration.
Experience preparing manuscripts.
Experience with donor relations and cultivation.
Experience with Workday, Access, PowerPoint, EndNote, and/or the REDCap survey tool. ADDITIONAL REQUIREMENTS
Knowledge and skill with time management and organizational practices to ensure all deadlines are met.
Knowledge of sound financial principles and accounting practices.
Excellent written and verbal communication skills, and strong interpersonal skills; ability to maintain a professional demeanor at all times.
Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain confidentiality.
Exhibit a proactive, service-oriented manner and ability to deal effectively with a diverse and demanding client base.
Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form.
Ability to work independently and as part of a team, manage priorities, multi-task, problem solve and exercise good judgment in a dynamic and deadline-driven environment.
Ability to thrive while working with a high volume of work and critical, time sensitive deadlines.
Ability to represent the director and the center in multiple settings and in interactions with a wide range of individuals, high-profile donors, institutions and organizations, and the public at large.
Ability to interact with personnel at all levels from undergraduate students to Dean’s level professionally.
Demonstrated accuracy and attention to detail in work products.
Demonstrated commitment to diversity, equity, inclusion, and belonging with the ability to collaborate across diverse populations.
Professional level competency with general MS Office applications, e.g., Word, Excel, PowerPoint, Outlook, and ability to learn new software applications as necessary to do the job. CONDITITONS OF EMPLOYMENT
This position requires a fast-paced and flexible schedule, independent follow-through and problem-solving ability, and a willingness to work longer hours during peak activities.
Onsite in-person employment is required for this position due to customer and donor interaction. A hybrid option may be requested, but requires preauthorization by the center director and is based upon the needs of the School of Nursing. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.