Executive Assistant

This Jobot Job is hosted by: Alicia Blake

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Salary: $65,000 - $70,000 per year

Pharmaceutical Manufacturer

What we Offer:

• Competitive base salary and overall compensation package
• Full benefits: Medical, Dental, Vision covered by employer
• Generous PTO, vacation, sick, and holidays
• Life Insurance coverage by company
• 401 (K) with generous company match

FULL TIME Executive Assistant- Hybrid 1 day in the office in Temecula, CA or Kernersville, NC.

What you will be doing:

• Completes a broad variety of administrative tasks: including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to time and office.
• Communicates directly, and on behalf of the Executives on matters related to programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with them to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.

• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate their ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Skills you need:

5-10 years as an EA or personal assistance

Ability to work hybrid

Great technical skills for documentation, email communication and presentation skills.

Strong Office 365, PowerPoint and Adobe

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.