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Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you! Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We’re hiring an Administrative Assistant in San Antonio, TX. This position provides administrative support to the Executive Director San Antonio and supports all campaign activities, event budgets and logistics for all fundraising activities for the San Antonio area including all office activities. This is an office-based position that offers a hybrid schedule.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

• Provides administrative and technical assistance in coordinating calendars, meetings, and other activities for the team.

• Provides support for quarterly meetings of the Board of Directors and Leadership Development Committee, as well as monthly meetings of the Executive Leadership Teams. Prepare all related materials (i.e., agenda, presentations, minutes, etc.) and assists with logistical matters.

• Leads entry of all board-related data to include and not be limited to rosters, member CVs/resumes, and meeting materials/minutes. Data will be maintained in all necessary systems and submitted for the purposes of Gold Standard Board and Five Star recognition.

• Handles all customer, volunteer, event and campaign information within databases and systems (E1, Dynamics, Greater Giving, Luminate, Event Gives, etc.) accurately, timely and in full compliance with established business standards and data guidelines.

• Assists in creating campaign-related collateral, websites and running event logistics.

• Serves as Accounting Liaison which includes following all cash handling practices. Will also include mail opening, making deposits, processing credit card donations and overall campaign finance for the office/market.

• Leads financial support for the market to include invoicing, collections, and contract uploads. In addition, monitors and tracks direct and indirect expenses for the fiscal year and end of year across events.

• Provides all necessary operational support, serving as the frontline, first point of contact for all office matters with property management and regional operations team. Ensure office conference rooms, breakroom, and storage units are appropriately maintained.

• Serves as the Information Technology Liaison for the office.

• Oversees supply ordering/inventory.

Qualifications

• High school diploma or equivalent.

• Up to 2 years of relevant experience.

• Ability to travel locally on occasion, and work evenings and weekends when necessary for events.

• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.

• Must have at least basic knowledge and skill/proficiency with Microsoft Office.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; (option 1) eligibility for an incentive program is based on the type of position.

• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.