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SDC-Secretary (Associate Warden’s Secretary)

Duties

Receives visitors, determines the nature of the requests, personally providing the information desired when it is of a routine or procedural matter, before referring them to the Associate Warden.
Maintains supervisor’s calendar, takes request for appointments with supervisor and staff.
Serves as a liaison to the Associate Warden, personally processing requests.
Responsible for the preparation in draft and/or final form of material such as memoranda, letters, reports, requests, etc., as assigned.
Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required.

Requirements

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

Qualifications

To be considered for the position, you must meet the following qualification requirements:

• Education: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.
• OR Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

• Experience in following up on committee actions where indicated, including typing and distributing committee docket sheets, processing committee actions, and distributing copies to all concerned.
• Experience in scheduling and confirming a supervisor’s appointments, special events and conferences and ensuring that the supervisor is fully briefed on the matters to be considered before the scheduled meeting in addition to resolving conflict in schedules whenever feasible.
• Experience in serving as an advisor/mentor to other institution secretaries on procedural matters such as correct procedures to follow in preparing correspondence.
• Experience in managing the institution's congressional response file, to include receiving all congressionals, identifying appropriate official responsible for response, suspending each congressional and following-up on late responses and proofing responses before forwarding to supervisor for review.

OR Combination of Education and Experience: If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

Additional Information

This position IS included in the bargaining unit. Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation.

All applicants are subject to, and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

Successful completion of the "Introduction to Correctional Techniques", three-week training course at Glynco, Georgia is required.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures.

What Competencies/Knowledge, Skills and Abilities are Required for this Position?

• Ability to communicate orally.
• Ability to communicate in writing.
• Ability to organize the workflow of clerical and administrative support functions.
• Ability to work with data on a computer.