The Heinz Endowments
Digital Asset Management Intern
The Heinz Endowments - Pittsburgh, Pennsylvania, us, 15289
Work at The Heinz Endowments
Overview
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Overview
Job Title: Digital Asset Management / Intern
Reports to: Communications Manager
Employment Category: Non-exempt, Part-time, Temporary, In-person
Purpose:
The Digital Asset Management Internship is available to students seeking skill development in library sciences, archiving, document management, digital media and cataloging. This job requires a patient and stable work style and consistency in dealing with repetitive routine. The job demands a cooperative, agreeable and sympathetic listener who gets along with others and enjoys being helpful. The job requires attention to the details of the work, handling duties with better-than-average accuracy and careful attention to the quality of the work.
The internship includes one or more of the following responsibilities by phase of work (6 total) with approximately 25 hours of work completed per week. We estimate a total of 750-800 hours of work will be needed for this project.
Digital Asset Management - Library Updates -Update newly migrated assets in the Canto digital photo catalog to include tracking of photo usage, tagging, metadata, etc. Digital Asset Migration & Cataloging - Upload additional digital assets including audio and video files (MP4), scanned documents and images into Canto, updating the files to include tracking of photo usage, tagging, metadata, etc. Photo Digitization & Archiving - Review printed photo assets, scan/digitizing when appropriate, prepare historically significant originals for off-site storage. Document Scanning, Secure Formatting & Cataloging - Create a catalog for each type of document (speeches/documents/newsclips) and save in a secure format (PDF/A). Check for duplicates and cross reference catalogs for accuracy. On-site Digitization of Outdated Media - Assist with the organization and retrieval of off-site storage boxes in preparation for a contracted digitization service to begin digitizing the out-of-date media - DVDs, CDs, VHS tapes, 8mm, etc. This includes handling sensitive documents and appropriate cataloging for storage and safekeeping. Special Projects - Administrative support on special project as assigned.
Position Requirements:
Education
Minimum high school diploma or equivalent required. Relevant further education is desirable, especially Digital Asset Management (DAM) training, library science and cataloging.
Experience
Excellent communication, organizational, interpersonal and administrative skills are desirable. Experience working in an accurate and efficient manner and competent to work successfully in an environment where maturity, confidentiality and discretion are essential.
Key Competencies: Time management, project planning and organization skills that enable multi-tasking with the consistent achievement of quality and meeting deadlines. Strong attention to detail and accuracy; able to work through tasks to completion. A level of attention to detail which creates "right the first time" outcomes and a consistent pattern of "follow-up" on critical items. Required to have an adequate level of computer skills and be proficient with Office/Microsoft 365, Photoshop (basic photo editing and resizing), and Digital Asset Management platform experience such as Canto is preferred. A level of personal motivation conducive to independent work and effective team contributions. Must work to the highest standards of integrity and confidentiality. Positive attitude, sense of humor and a commitment to being part of an energetic and goal-oriented work environment. Ability to work in a professional office environment and work with direction.
This position requires in office attendance Tuesday-Thursday during regular business hours throughout the internship. The office is located at 625 Liberty Ave in Pittsburgh, PA.
The Heinz Endowments is deeply committed to building a diverse and inclusive workplace where every team member feels valued and empowered to contribute to our mission. We encourage applications from individuals of all backgrounds, experiences, and perspectives.
Employment Category: Non-exempt, Part-time, Temporary, In-person
Purpose:
The Digital Asset Management Internship is available to students seeking skill development in library sciences, archiving, document management, digital media and cataloging. This job requires a patient and stable work style and consistency in dealing with repetitive routine. The job demands a cooperative, agreeable and sympathetic listener who gets along with others and enjoys being helpful. The job requires attention to the details of the work, handling duties with better-than-average accuracy and careful attention to the quality of the work.
The internship includes one or more of the following responsibilities by phase of work (6 total) with approximately 25 hours of work completed per week. We estimate a total of 750-800 hours of work will be needed for this project.
Digital Asset Management - Library Updates -Update newly migrated assets in the Canto digital photo catalog to include tracking of photo usage, tagging, metadata, etc. Digital Asset Migration & Cataloging - Upload additional digital assets including audio and video files (MP4), scanned documents and images into Canto, updating the files to include tracking of photo usage, tagging, metadata, etc. Photo Digitization & Archiving - Review printed photo assets, scan/digitizing when appropriate, prepare historically significant originals for off-site storage. Document Scanning, Secure Formatting & Cataloging - Create a catalog for each type of document (speeches/documents/newsclips) and save in a secure format (PDF/A). Check for duplicates and cross reference catalogs for accuracy. On-site Digitization of Outdated Media - Assist with the organization and retrieval of off-site storage boxes in preparation for a contracted digitization service to begin digitizing the out-of-date media - DVDs, CDs, VHS tapes, 8mm, etc. This includes handling sensitive documents and appropriate cataloging for storage and safekeeping. Special Projects - Administrative support on special project as assigned.
Position Requirements:
Education
Minimum high school diploma or equivalent required. Relevant further education is desirable, especially Digital Asset Management (DAM) training, library science and cataloging.
Experience
Excellent communication, organizational, interpersonal and administrative skills are desirable. Experience working in an accurate and efficient manner and competent to work successfully in an environment where maturity, confidentiality and discretion are essential.
Key Competencies: Time management, project planning and organization skills that enable multi-tasking with the consistent achievement of quality and meeting deadlines. Strong attention to detail and accuracy; able to work through tasks to completion. A level of attention to detail which creates "right the first time" outcomes and a consistent pattern of "follow-up" on critical items. Required to have an adequate level of computer skills and be proficient with Office/Microsoft 365, Photoshop (basic photo editing and resizing), and Digital Asset Management platform experience such as Canto is preferred. A level of personal motivation conducive to independent work and effective team contributions. Must work to the highest standards of integrity and confidentiality. Positive attitude, sense of humor and a commitment to being part of an energetic and goal-oriented work environment. Ability to work in a professional office environment and work with direction.
This position requires in office attendance Tuesday-Thursday during regular business hours throughout the internship. The office is located at 625 Liberty Ave in Pittsburgh, PA.
The Heinz Endowments is deeply committed to building a diverse and inclusive workplace where every team member feels valued and empowered to contribute to our mission. We encourage applications from individuals of all backgrounds, experiences, and perspectives.