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About Doyle:

Founded in 1962, DOYLE is one of the world's foremost auctioneers and appraisers of Fine Art, Jewelry, Furniture, Decorations and other categories. Headquartered in New York City with regional offices across the country, DOYLE presents auctions throughout the year that attract a global base of buyers and consignors. DOYLE has built a reputation for achieving outstanding prices at auction, and our focus on individual attention to our clients remains paramount.

About the Position:

As the Executive Assistant to DOYLE's Executive Committee, your responsibilities will encompass a wide range of administrative tasks, and confidential projects critical to the success of our organization.

Responsibilities:

• Provide comprehensive administrative support to the Executive Committee, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports.
• Serve as a primary point of contact for internal and external communications, screening and prioritizing correspondence, emails, and phone calls.
• Prepare agendas, presentations, and materials for executive meetings, ensuring timely distribution and follow-up on action items.
• Coordinate and oversee special projects and initiatives on behalf of the executive team, exercising strong organizational skills and attention to detail.
• Maintain strict confidentiality and discretion in handling sensitive information, such as strategic plans, financial data, and personnel matters.
• Cultivate and maintain relationships with key stakeholders, including board members, clients, partners, and vendors, representing the executive team with professionalism and diplomacy.
• Liaise with Doyle's Event Manager in the planning and execution of corporate events, receptions, and VIP engagements, ensuring seamless logistics and exceptional guest experiences.
• Identify opportunities to streamline processes, enhance efficiency, and optimize workflow within the executive office, implementing solutions to improve productivity and effectiveness.
• Assists consignment services with client care, projects and daily tasks

Qualifications:

• Bachelor's degree in business administration, arts management, or related field preferred.
• Proven experience as an executive assistant or similar role, preferably in a fast-paced corporate environment or within the art industry.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong written and verbal communication skills, with a keen eye for detail and accuracy in all communications.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and professionalism in handling confidential information and sensitive matters.
• Collaborative team player with a proactive and solutions-oriented mindset.

If you feel you meet the qualifications for this position, we invite you to apply by submitting your resume, cover letter, and/or any other relevant documents. Please note that only shortlisted candidates will be contacted for further evaluation. We are an equal opportunity employer and value diversity in our workforce. We encourage applications from individuals of all backgrounds and experiences.