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Overview

Element has an opportunity for an Administrative Assistant, who is primarily responsible for managing all front desk duties e.g. relaying incoming telephone calls, greeting visitors/guests, facilitating incoming packages, and providing excellent customer service in a professional manner. This position also provides general administrative support for the laboratory by maintaining records, inventory, and logs as assigned.

Responsibilities

• Answers a multi-line telephone system, takes accurate messages, and transfers telephone calls to the appropriate person in an efficient manner
• Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival
• Assist guests with sign-in procedure per company safety and security requirements
• Order meals for visiting clients and employees when necessary
• Assist with office events for ordering, preparation and breakdown
• Receives signs and logs in/out for courier deliveries & shipping and notifies appropriate personnel that packages have arrived
• Operates standard office equipment to include multi-line telephone system, calculator, computer/printer, and photocopy machine
• Assist with travel needs for employees
• Perform morning, afternoon and last rounds to ensure consumable items are re-stocked and shared spaces are tidied up
• Support ordering: office supplies, snacks, breakroom supplies and other supplies for the location
• Support with new hire orientations, keeping active staff rosters, NDA information
• Process POs within the finance systems
• Support other administrative tasks as requested

Skills / Qualifications

• Minimum 1 year+ experience in an (front-desk) administrative support role/training or equivalent AA degree or equivalent
• Good computer literacy in MS Word, Excel, Outlook, Adobe Acrobat, and Google Apps
• Natural ability to multitask and prioritize with minimum guidance and supervision in a dynamic fast changing environment
• Excellent telephone and customer service skills

Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws.