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JOB ANNOUNCEMENT

DATE: March 03, 2025

POSITION: HR Coordinator I

RESPONSIBLE TO: HR Manager

COMMITMENT (HOURS): Part Time to Full Time, 30 hours or more per week

STATUS: Non-Exempt (3 months orientation period)

APPLICATION DEADLINE: Open until filled

JOB SUMMARY:

Family Bridges, Inc. is seeking a detail-oriented and proactive HR Coordinator I to join our team. This role is responsible for providing administrative support in various HR functions, ensuring the smooth operation of HR processes, and assisting in compliance with agency policies and procedures. The HR Assistant will work closely with the HR Manager and serve as a resource for agency managers and directors on HR-related matters.

MAJOR DUTIES AND RESPONSIBILITIES

Recruitment & Onboarding

• Assist in posting job advertisements and scheduling interviews.
• Assist in onboarding by preparing orientation materials, scheduling sessions, and ensuring completion of all necessary documentation.
• Coordinate pre- and post-hiring procedures, such as I-9 verification, W-4 processing, and benefits enrollment.

Employee Records & Compliance

• Maintain and update personnel records (physical and electronic) to ensure accuracy and compliance.
• Assist in processing employment verifications, background checks, and claims (unemployment, disability, workers’ compensation).
• Track and ensure completion of required training for all staff.

Benefits & HR Support

• Assist employees with benefits enrollment, updates, and general inquiries.
• Support the administration of 403(b) plans, health insurance, and other employee benefits.
• Review and reconcile 403(b) deductions to ensure payroll accuracy.
• Assist with W-2 year-end summaries and annual 403(b) tax filings.
• Conduct salary research to support compensation benchmarking and policy updates.
• Reconcile billing for employee benefits, ensuring accurate deductions and resolving discrepancies with providers.
• Assist with annual open enrollment, providing employees with basic guidance on HR policies.

Administrative & General HR Tasks

• Provide administrative support to the HR team, including preparing reports, census and processing documentation.
• Maintain compliance records, assist in HR projects, and support employee engagement initiatives.
• Provide occasional front desk support as needed and assist with general office operations.

Other Responsibilities

• Perform all other role-related tasks assigned by management that are not specifically outlined in this job description.

Qualifications

• Education: Bachelor’s degree in Business Administration, Human Resources Management or a related field preferred. Equivalent experience may be considered.
• Language Skills: Proficiency in Chinese (Putonghua or Cantonese) preferred but not required.
• Experience: 1+ years of HR or administrative experience preferred. Candidates with strong organizational and administrative skills will be considered.
• Technical Skills: Proficiency in Microsoft Office, especially Excel and Word. Familiarity with HR systems (e.g., ADP, EASE, GoCo, or UKG) is a plus. Training on HR systems will be provided as needed.
• Organizational Skills: Strong attention to detail, ability to maintain confidentiality, and excellent time management.
• Interpersonal Skills: Effective communicator, problem solver, and team player with the ability to work independently.

ADA Requirements:

• Work Location: Most of the work is performed within the assigned workstation.
• Communication: Must possess effective verbal and written communication skills.
• Visual Acuity: Must be able to read standard documents and digital screens with or without corrective lenses.
• Physical Requirements: Able to lift a standard letter-size document storage box with/without help or other items weighing up to 20 lbs.
• Mobility: Must be able to travel between multiple sites as needed.

SALARY RANGE: The target hourly rate for this position is $26.50 – 28.20 per hour. Compensation and benefits will vary based on employment status and agreed work hours. The final hourly rate will be determined based on the candidate’s education, experience, and skill proficiency.

TO APPLY: Submit cover letter and resume to Human Resources, Family Bridges, Inc., 168-11^th Street, Oakland, CA 94607 or email at HR@FamilyBridges.org.

Family Bridges, Inc. is a non-profit multi-services community-based organization that has been serving the Asian American communities in the East Bay for more than 55 years. Family Bridges, Inc. is an equal opportunity employer regardless of race, color, religion, sex, national origin, marital status, sexual orientation, age, or disability.