Flexcar
Benefits/Payroll Manager
Flexcar - Oklahoma City, Oklahoma, United States
Work at Flexcar
Overview
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Overview
Job Title: Benefits/Payroll Manager
Location: Boston, MA (in office)
Position Type: Full-time – Exempt
Salary: $75,000 + Bonus Incentive and Full Benefit Package
Join a dynamic startup poised for growth and innovation in the mobility sector. Flexcar is the first and only zero down, month-to-month car lease. Currently active in four markets and expanding rapidly, Flexcar is pioneering a new category in the $90 billion automotive industry.
At Flexcar, we don’t sell cars. We sell freedom.
Freedom from car loans.
Freedom from used car salesmen, insurance agents, and car mechanics.
Freedom to cancel anytime.
Freedom to drive any car, anytime.
Job Summary: We are seeking a highly organized and detail-oriented Benefits/Payroll Manager to join our Human Resources team. In this role, the Benefits/Payroll Manager will own the administration of all employee benefits programs, including Health/Dental/Vision Insurances, Ancillary Insurances, Retirement Program, FSA/ Program, Commuter Program, Family and Medical Leaves, Wellness Programs, and other internal offerings. You will ensure regulatory compliance, offer exceptional service to employees, and support weekly payroll processing for all US team members. The ideal candidate will have a strong understanding of benefits and compensation regulations, as well as the ability to manage complex tasks with precision and efficiency. Key Responsibilities: Benefits Administration: Administer employee benefits programs, including Health/Dental/Vision Insurances, Ancillary Insurances, Retirement Program, FSA/ Program, Commuter Program, Family and Medical Leaves, Wellness Programs, and other internal offerings.
Manage benefit enrollment for new hires, open enrollment, and qualifying life events.
Act as the primary contact for employee inquiries regarding benefits, providing clear and accurate information.
Ensure compliance with federal, state, and local regulations such as ERISA, ACA, PWFA, HIPAA, and COBRA.
Maintain accurate records in the HRIS for benefits elections and employee changes.
Monitor benefits costs and assist in budget planning.
Collaborate with external vendors, brokers, and insurance carriers to resolve benefits-related issues.
Manage EDI and File Transfer set up and monitoring for direct feeds with vendors.
Payroll Support: Assist with processing payroll for nonexempt (hourly) employees, ensuring accuracy and timely payment.
Ensure proper calculation of work hours, overtime, shift differentials, and other variables.
Collaborate with the payroll team to resolve discrepancies and employee inquiries.
Maintain accurate records of payroll adjustments, ensuring compliance with labor laws.
Support the preparation and filing of payroll taxes and reports.
Monthly Billing Reconciliation: Reconcile monthly billing statements from benefits vendors, ensuring accuracy.
Identify and resolve discrepancies between vendor invoices and internal records.
Work with the finance team to ensure timely processing of benefit-related invoices.
Maintain records of discrepancies and adjustments for future reference.
Additional Responsibilities: Assist with the creation and communication of benefits-related materials for employees.
Schedule and host benefit informational sessions for employees.
Analyze benefits data to identify trends and opportunities for improvement in program offerings.
Support benefits audits and open enrollment activities.
Stay informed on benefits regulations, laws, and industry trends to ensure compliance.
Coordinate and manage leave of absence programs, including short-term disability, long-term disability, and Paid Family and Medical Leave (PFML).
Ensure compliance with federal and state leave laws, including FMLA, PWFA and ADA.
What Drives Success for this Role: Bachelor’s degree in human resources, Business Administration, or related field (preferred).
4-6 years of experience in benefits administration and payroll processing.
Knowledge of payroll processing and federal/state payroll regulations.
Experience with HRIS systems and payroll software.
In-depth understanding of benefits regulations (ERISA, ACA, HIPAA) and compliance.
Experience with monthly billing reconciliation and benefits plan management.
Strong organizational skills and attention to detail.
Excellent communication skills, with the ability to explain complex benefits and payroll information clearly.
Ability to handle sensitive and confidential information with professionalism.
Proficiency in Microsoft Office Suite (Word, SharePoint, PowerPoint). Must be advanced Excel user.
Preferred Skills: Certifications such as CBP, CPP, PHR, or SHRM-CP.
Experience in a fast-paced, multi-state organization.
Knowledge of state-specific payroll and benefit requirements.
What Tops Off the Tank: Rest & Relax! Unlimited paid time off (we encourage a minimum of 10 days annually) plus twelve corporate company holidays.
Save for Your Future! 401(k) with company match from day one of hire.
Expand The Family! Up to twelve weeks of paid family leave.
Drive a Flexcar! Discounted employee rate on Flexcar products.
Who Are We: We are fiercely disrupting the concept of automobile ownership. Flexcar is on a mission to replace car ownership for the majority of car owners. Currently operational in 4 markets and continuing to grow, our goal is to offer a flexible alternative to car ownership that puts our members in the driver's seat of their budget and their vehicle. Flexcar covers all maintenance costs, insurance costs, registration costs, and more, to provide an ownership alternative that is simple and seamless for our members. Flexcar empowers all walks of life the flexibility to have a car of their own without the hassles of traditional car ownership. Convenient and affordable, Flexcar is here to disrupt a 90 billion dollar industry by providing customers an alternative to car-sharing, leases, ownership, and car rentals. The Extra Mile: Flexcar is rapidly growing and we want you to be a Flexster. Our special team is passionate, kind, collaborative, driven, and all-in on building the next automotive game-changer from the ground-up. This truly is an amazing opportunity to not only contribute your talents as a team-member, but also to help build the future Flexcar. Flexcar is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Flexcar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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Freedom from used car salesmen, insurance agents, and car mechanics.
Freedom to cancel anytime.
Freedom to drive any car, anytime.
Job Summary: We are seeking a highly organized and detail-oriented Benefits/Payroll Manager to join our Human Resources team. In this role, the Benefits/Payroll Manager will own the administration of all employee benefits programs, including Health/Dental/Vision Insurances, Ancillary Insurances, Retirement Program, FSA/ Program, Commuter Program, Family and Medical Leaves, Wellness Programs, and other internal offerings. You will ensure regulatory compliance, offer exceptional service to employees, and support weekly payroll processing for all US team members. The ideal candidate will have a strong understanding of benefits and compensation regulations, as well as the ability to manage complex tasks with precision and efficiency. Key Responsibilities: Benefits Administration: Administer employee benefits programs, including Health/Dental/Vision Insurances, Ancillary Insurances, Retirement Program, FSA/ Program, Commuter Program, Family and Medical Leaves, Wellness Programs, and other internal offerings.
Manage benefit enrollment for new hires, open enrollment, and qualifying life events.
Act as the primary contact for employee inquiries regarding benefits, providing clear and accurate information.
Ensure compliance with federal, state, and local regulations such as ERISA, ACA, PWFA, HIPAA, and COBRA.
Maintain accurate records in the HRIS for benefits elections and employee changes.
Monitor benefits costs and assist in budget planning.
Collaborate with external vendors, brokers, and insurance carriers to resolve benefits-related issues.
Manage EDI and File Transfer set up and monitoring for direct feeds with vendors.
Payroll Support: Assist with processing payroll for nonexempt (hourly) employees, ensuring accuracy and timely payment.
Ensure proper calculation of work hours, overtime, shift differentials, and other variables.
Collaborate with the payroll team to resolve discrepancies and employee inquiries.
Maintain accurate records of payroll adjustments, ensuring compliance with labor laws.
Support the preparation and filing of payroll taxes and reports.
Monthly Billing Reconciliation: Reconcile monthly billing statements from benefits vendors, ensuring accuracy.
Identify and resolve discrepancies between vendor invoices and internal records.
Work with the finance team to ensure timely processing of benefit-related invoices.
Maintain records of discrepancies and adjustments for future reference.
Additional Responsibilities: Assist with the creation and communication of benefits-related materials for employees.
Schedule and host benefit informational sessions for employees.
Analyze benefits data to identify trends and opportunities for improvement in program offerings.
Support benefits audits and open enrollment activities.
Stay informed on benefits regulations, laws, and industry trends to ensure compliance.
Coordinate and manage leave of absence programs, including short-term disability, long-term disability, and Paid Family and Medical Leave (PFML).
Ensure compliance with federal and state leave laws, including FMLA, PWFA and ADA.
What Drives Success for this Role: Bachelor’s degree in human resources, Business Administration, or related field (preferred).
4-6 years of experience in benefits administration and payroll processing.
Knowledge of payroll processing and federal/state payroll regulations.
Experience with HRIS systems and payroll software.
In-depth understanding of benefits regulations (ERISA, ACA, HIPAA) and compliance.
Experience with monthly billing reconciliation and benefits plan management.
Strong organizational skills and attention to detail.
Excellent communication skills, with the ability to explain complex benefits and payroll information clearly.
Ability to handle sensitive and confidential information with professionalism.
Proficiency in Microsoft Office Suite (Word, SharePoint, PowerPoint). Must be advanced Excel user.
Preferred Skills: Certifications such as CBP, CPP, PHR, or SHRM-CP.
Experience in a fast-paced, multi-state organization.
Knowledge of state-specific payroll and benefit requirements.
What Tops Off the Tank: Rest & Relax! Unlimited paid time off (we encourage a minimum of 10 days annually) plus twelve corporate company holidays.
Save for Your Future! 401(k) with company match from day one of hire.
Expand The Family! Up to twelve weeks of paid family leave.
Drive a Flexcar! Discounted employee rate on Flexcar products.
Who Are We: We are fiercely disrupting the concept of automobile ownership. Flexcar is on a mission to replace car ownership for the majority of car owners. Currently operational in 4 markets and continuing to grow, our goal is to offer a flexible alternative to car ownership that puts our members in the driver's seat of their budget and their vehicle. Flexcar covers all maintenance costs, insurance costs, registration costs, and more, to provide an ownership alternative that is simple and seamless for our members. Flexcar empowers all walks of life the flexibility to have a car of their own without the hassles of traditional car ownership. Convenient and affordable, Flexcar is here to disrupt a 90 billion dollar industry by providing customers an alternative to car-sharing, leases, ownership, and car rentals. The Extra Mile: Flexcar is rapidly growing and we want you to be a Flexster. Our special team is passionate, kind, collaborative, driven, and all-in on building the next automotive game-changer from the ground-up. This truly is an amazing opportunity to not only contribute your talents as a team-member, but also to help build the future Flexcar. Flexcar is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Flexcar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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