Get new jobs for this search by email

Join to apply for the Receptionist role at Fohl Realty & Investments

Fohl Realty & Investments is looking for an enthusiastic Receptionist/Assistant to join our high-performing Real Estate team. You will play an important role in our company as you will be the face and voice of the office! We are looking for an energetic individual who is outgoing, organized, a strong communicator and is computer savvy. Opportunities for growth within the company.

Responsibilities

• Your primary job will be to serve as the first point of contact with clients and to provide a high level of customer service. Answer and screen incoming phone calls, routing calls accurately and quickly.
• First point of contact and greeter for all incoming guests.
• Ensuring the office is opened on time every morning, maintaining office/kitchen supplies, keeping the office presentable and clean at all times.
• Assisting the Listing Coordinators, Transaction Coordinators, Broker and Agents with file maintenance and organization.
• Scheduling listing appointments, ordering property inspections, ordering and calling down property signs.
• Managing and organizing property keys.
• Preparation for Open Houses. Carrying signs up from the basement (10-15 lbs.), delivering rider signs to properties, printing sign in sheets, folding booties, prepping snack trays, sending Supra reports, and using Canva to create flyers.
• Minimal involvement with collecting rents for our rental properties and providing a receipt to the bookkeeper.
• Prepare and perform mailing services.
• Other general administrative duties such as photocopying, scanning and filing, sending market analysis reports.
• Possibility of outdoor office errands (only within Hayward city limits). Putting up riders, making copies of keys, dropping off open house supplies, putting up or removing riders, placing combo boxes and Supra boxes at properties, meeting vendors and delivering disclosures or other items to clients.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative