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Job Purpose:

A support position that assists in ensuring that the administrative needs of the office and business are fulfilled.

Duties and Responsibilities:

• The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include:
• Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner.
• Receive and direct visitors and clients.
• Conduct general clerical duties including photocopying and mailing.
• Maintain electronic and hard copy filing systems.
• Retrieve documents from filing systems.
• Handle requests for information and data.
• Resolve administrative problems and client inquiries.
• Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails.
• Open, sort and distribute incoming correspondence.
• Coordinate and maintain records for staff.
• Incoming shipment receipt & notification.
• In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities.
• AP/AR support for Office Manager.
• Provide administrative assistance to the COO.
• Administrative support to the laboratory to include:
• Log-In of Laboratory Samples.
• Preparation of Laboratory Reports.
• Collection & Filing of Laboratory Documentation.
• Operation of the business office in the absence of the Office Manager.
• Other Duties as Required.

Qualifications:

Minimum Qualifications:

• Education:
• High school diploma or GED.
• A.A or bachelor’s degree in management, business, or IT preferred.

Specialized Knowledge:

• Highly Proficient in QuickBooks Accounting Software (Required).
• Advanced Computer Skills.
• Knowledge in Paycom or Paychex payroll systems.
• Proficient in Microsoft Office Suite.

Skills:

• Ability to Follow Written and Verbal Direction.
• Excellent Written and Verbal Communication Skills.
• Excellent time management skills and ability to multi-task and prioritize work.

Other Characteristics:

• Attention to Detail.
• Able to Work Independently.
• Able to Make Sound Decisions.
• Positive Attitude and Ability to Work as Part of a Team.

Professional Certification(s):

• QuickBooks Certification.
• Administrative Professional or Administrative Assistant certifications, a plus.

Experience:

• At least 3 years’ experience in an office environment in an administrative role.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industries: Internet Publishing