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Job Title: Executive Assistant

Reports To: President of Development

To furnish administrative support to assist the President of Development in his daily duties, thereby providing time to focus on business & personal opportunities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate & maintain President of Development’s schedule/appointments (Personal & Business).
• Manage pertinent phone calls for President of Development’s, summarize, & arrange by order of importance.
• Read & summarize emails daily, respond when necessary.
• Read & summarize mail daily, respond when necessary.
• Prepare correspondence/spreadsheets on a timely basis.
• Keep accurate files for efficiency.
• Understand & use of software programs needed to perform daily duties.
• Assist with Timberscan invoice approvals.
• Review, proofread, and edit documents for President of Development’s signature, compose letters and memoranda.
• Organize & prepare agenda for HB Monthly Leadership Meetings.
• Organize HB Employee Annual Meeting/Party.
• Coordinate domestic & international travel/vacation arrangements (Personal & Business).
• Assist with scanning, copying, and printing as needed.
• Assist with preparation and delivery of written correspondence.
• Assist with payroll approvals.
• Schedule medical appointments as necessary.
• File medical claims as necessary.
• Run errands (Personal & Business) as necessary.
• Coordinate installations & repairs at President of Development’s personal residences & hunt lease.
• Coordinate with Executives/Human Resources to send cards, flowers, gifts, etc.
• Make informed & cost-effective suggestions on how to resolve problems/issues.
• Keep President of Development informed of office & field issues.
• Assist in managing Corporate & Personal Investments.
• Assist Marketing, where needed.
• Assist Office Manager, where needed.
• Assist Vice Presidents, CFO & Executive Assistants, when necessary.
• Ability to make executive decisions & take responsibility on those decisions, when needed.
• Always maintain confidentiality in all dealings with the President of Development, President of Development’s family members and Executives of the company.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor’s Degree, 5 years of related experience or an equivalent combination required.
• 6+ years of relevant experience preferred.
• Proficient knowledge of Microsoft Office required.
• Reliable transportation and a valid, Florida Driver License required

PHYSICAL DEMANDS:

• Ability to sit with back at a 90-degree angle for up to 8 hours per day.
• Ability to look at a computer for up to 8 hours per day.
• Full dexterity of wrists and fingers required with repetitive motions.
• Ability to hear and speak on a standard telephone.
• Ability to occasionally lift, push, pull or carry up to 30 pounds.
• Ability to regularly lift, push, pull or carry up to 15 pounds.
• Ability to occasionally lift files, open filing cabinets by bending at the waist or standing on a stool as necessary.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.