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time left to apply End Date: January 1, 2026 (30+ days left to apply)

job requisition id JR108254

Compensation

Compensation Type: Non-Exempt

Employment Type: Regular

Scheduled Weekly Hours: 40

Grade: NE01

Department: Administrative Operations

Position Summary

The Administrative Assistant provides administrative and clerical support at Luna Community College (LCC). This role regularly interacts with Senior Executives, partners, students, and customers. Responsibilities include executing a broad range of analytical, administrative, executive support, and research functions with little oversight or supervision. Adeptly manages multiple time-sensitive deadlines while naturally retaining a positive attitude and independently completes complex tasks and projects efficiently with a high level of attention to detail.

Duties & Responsibilities

ESSENTIAL JOB FUNCTIONS

• Maintains office budget and travel.
• Prepares and submits invoices for payment.
• Performs a wide variety of complex and confidential administrative/office support for the Executive.
• Keeps the Executive advised on weekly schedule, incoming calls, and facilitates decision for the workflow through the department.
• Prepares reports, letters, and proposals; collects data; assists with presentations, and drafts correspondence as delegated.
• Maintains confidentiality as part of being a member of an administrative office.
• Collects documents requiring the Executive and checks for accuracy as needed.
• Takes notes as required and assists the Executive Administrative Assistant to the President as needed.
• Performs other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of principles and practices of office administration.
• Proficient in keyboarding/typing speed and accuracy.
• Proficient in various computer software applications including Microsoft Suite.
• Proficient in English composition, grammar, and punctuation.
• Ability to compose letters and prepare a variety of reports.
• Ability to prepare statistical reports.
• Ability to maintain confidentiality.
• Ability to multi-task.
• Ability to transcribe and take notes.
• Strong bookkeeping practices and procedures.
• Ability to work with a diverse group of students, faculty, staff, and the public.

WORK ENVIRONMENT AND PHYSICAL FACTORS

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The worker sits most of the time.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and visual inspection.
• The worker is not substantially exposed to adverse environmental conditions.

REQUIRED EDUCATION AND EXPERIENCE

• High School diploma or GED.
• 3-5 years of administrative or executive support experience in a corporate or professional setting.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to independently prioritize and execute multiple complex tasks and projects in a fast-paced, deadline-oriented environment.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Luna Community College management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

As a part of your application, upload a letter of interest, current resume, and official documentation confirming education.

EEO STATEMENT: LCC is an equal opportunity employer.

Luna Community College

Luna Community College (LCC) is the only community college in northeastern New Mexico. LCC is dedicated to providing accessible, innovative, and integrated learning experiences that prepare students to compete at the forefront of their chosen fields and to lead in their communities.

CHESS Member College

The Collaborative for Higher Education Shared Services (CHESS) supports independently governed member colleges by sharing tools, talent, and best practices so that we are laser-focused on providing a world-class student experience leading to success for all students.