Get new jobs for this search by email

Production Administrative Assistant

Apply locations: Los Angeles, CA

Work is Sweet!

'Quality without Compromise' is not just a motto at See's Candies. It is the most important ingredient in our recipe for success. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.

See's is a leader in the confectionery industry with over 250 retail shops across the USA. We are seeking friendly, enthusiastic individuals who are passionate about providing great customer service.

Job Description Summary:

Position Objective: This position provides administrative, accounting, and clerical support to the Production Department.

The pay range for this position is expected to be $22.50 - $32 an hour; however, the base pay offered may vary depending on factors such as market location, job-related knowledge, skills, and experience.

Responsibilities:

• Maintain seasonal bulk quota worksheets for specialty products and reconcile with Packing Belt balance.
• Generate and distribute departmental reports, including Daily Labor Variance, Daily Productivity, Weekly Hours, Monthly Expense Budget, Monthly Productivity, Scrap and Rejects, Rollins Productivity (SF only), Monthly Laundry and Uniform Costs (SF). Prepare SOPs, JSA, and other training documents as assigned.
• Record minutes for departmental meetings and distribute to management.
• Maintain central filing system for Production Library, including financial statements, inspections, reports, and safety reports.
• Manage inventory of safety supplies, order supplies, and coordinate uniform requests.
• Sort and distribute mail; prepare forms; create spreadsheets, graphs, signs, and bulletins; prepare vacation schedules and capital expenditure requests.
• Provide relief for other Production Assistants, including inventory counts.
• Assist with special projects as assigned.
• Create and maintain communication boards in Production areas.
• Identify opportunities for technological and process improvements.
• Commit to company principles and workplace values, including diversity and inclusion.

Minimum Qualifications:

• Proficiency in Microsoft Excel, Word, and PowerPoint.
• 3+ years of experience as an Administrative Assistant.
• Detail-oriented with strong organizational skills and multitasking ability.
• Strong math and analytical skills, especially in Excel.
• Excellent communication and customer service skills.
• Ability to work extended days and overtime during holiday periods.
• Ability to lift 25-30 lbs.
• Experience with ERP systems or similar is preferred.
• Ability to learn new technologies quickly and manage change positively.

Core Values:

All team members must demonstrate commitment to See’s core principles, including integrity, commitment, experience, and stewardship. We are an equal opportunity employer and consider qualified applicants with criminal histories in accordance with applicable laws.

Join See's Candies where every career choice is as delightful as our candy! Whether seasoned or just starting, you can make a difference and leave a lasting impression. Apply now and start your sweet adventure!

About Us:

We believe variety is the spice of life, and it takes many individuals working together to reach our goals. At See's, teamwork is the secret ingredient. For over 100 years, we have been dedicated to making candy the See's way, helping make the world a sweeter place, one piece at a time. We have grown from one shop to over 240 across America, plus an online store, without compromising on quality.