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Type: Contract to Hire/Temp to Perm (Full-Time)

Contract Duration: 3-4 Months

Location: Fair Lawn, NJ (HYBRID)

Work Schedule: Onsite Mondays-Thursdays; Half-Day & Remote on Fridays

Compensation: $28 to $35 per hour (Full Time Salary Range: $60,000-$70,000)

Overview: A New Jersey-based company specializing in fashion jewelry and accessories for girls is seeking a detail-oriented and highly organized Licensing Coordinator to manage the administrative and approval processes for its licensed products. This role serves as a critical liaison between design, sales, production, and licensed partners, ensuring seamless communication and compliance with licensor requirements. The ideal candidate has prior experience in licensing within any industry (fashion, food, or others) and strong proficiency in Adobe Illustrator, Adobe Acrobat, and Excel.

Key Responsibilities:

• Data Entry & Management: Create style numbers and input new style information into internal databases.
• Licensor Submissions & Approvals: Prepare submission pages for individual styles, upload them to licensor websites, and revise as needed. Track and document licensor feedback at the concept and sample stages, communicating updates to production and sales teams.
• Sample & Production Image Management: Receive sample/production images, upload them to licensor websites, and input them into internal databases. Take detailed product photos when necessary.
• Product Testing Compliance: Receive testing reports from factories, upload them to licensor websites, and track approvals to ensure compliance.
• Licensor Communication & Coordination: Maintain daily communication with licensors to meet project deadlines. Attend meetings to share new design developments and stay updated on intellectual property (IP) guidelines and new guardrails. Relay updated licensor artwork/guardrails to designers.
• Approval Process Management: Ensure licensors receive all required materials (production images, carding, testing reports) for final production approval.
• The position involves heavy administrative work and requires someone comfortable handling day-to-day operational tasks related to approvals and compliance.

Required Skills & Qualifications:

• Experience: 3+ years in a licensing coordination role or a similar administrative position in licensing, manufacturing, or product approvals.
• Software Proficiency: Mandatory Adobe Illustrator experience. Familiarity with Adobe Acrobat, some Adobe Photoshop, and Excel is preferred.
• Industry Background: Licensing experience is highly beneficial; experience in fashion is not required (other industries such as food or consumer goods are acceptable).
• Organizational Skills: Strong ability to track multiple projects, manage deadlines, and maintain meticulous records.
• Communication: Excellent written and verbal communication skills for liaising between internal teams and licensors.
• Attention to Detail: Ability to ensure accuracy in data entry, submissions, and approval tracking.
• Preference for candidates with experience working for a manufacturer in a similar role.