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This position will provide full-time continuing clerical support to the Jim Crow Museum.

Responsibilities:

1. Perform any/all duties as defined in the Secretary, Level 1 position description.
2. Responsible for answering routine correspondence including phones, emails, and social media inquiries. Draft non-routine correspondence for review and approval of supervisor.
3. Assist with the scheduling of museum tours.
4. Prepare and maintain information for documents such as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database, and file management.
5. Demonstrate an understanding of diversity, equity, inclusion, and belonging, especially in working relationships with students, faculty, staff, and community members.
6. Support, promote, and develop university student enrollment and retention initiatives.
7. Coordinate gate admission and ticketing.
8. Assist with the supervision of student employees.
9. Assist with the coordination of the museum membership program with other departments.
10. Input, retrieve, download, and output information utilizing a computer to access various software programs and systems.
11. Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.
12. Coordinate activities with other departments.
13. Maintain the established filing and documentation systems.
14. Plan expenses and monitor travel budget for staff.
15. Assist with the processing of gift paperwork.
16. Participate in professional development activities, such as continued education and training in secretarial software skills and museum-related content.
17. Participate in the hiring and onboarding process of other employees.
18. Serve as the contact person for outgoing traveling exhibit loans.
19. Communicate with borrowing institutions to schedule exhibit rental, contracts, payments, and shipping.
20. Work with the collections manager to secure outgoing loan paperwork and coordinate maintenance as needed.
21. Manage the gift store inventory and sales.
22. Manage monetary deposits and donations.
23. Provide clerical support for budget management, tracking, and expense reports.
24. Coordinate staff travel arrangements and expenses as needed.
25. Event management for museum special events.
26. Provide clerical support for museum daily operations as needed.
27. Any other duties assigned within the position classification area.