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NewAmsterdam is an innovative biotech company with the experience and expertise to deliver across its ambitious clinical, regulatory, and commercial goals. Our robust scientific approach focuses on advancing a new era of life-saving treatments for lipid-related diseases. Our vision is that people at risk for heart disease can take control of their health and live longer, fuller lives. Our team is led by a world-class team of industry veterans and key opinion leaders, including some of the world’s preeminent cardiometabolic experts and we foster a passionate, supportive culture that is backed by a high level of integrity and inclusivity.

NewAmsterdam Pharma is looking for an experienced Executive Assistant to support the day-to-day operations for a small, fast-moving, entrepreneurial, biotech. This position will support C-suite executives and collaborate with staff across the company as well as external parties. We are looking for a detail-oriented and efficient individual with outstanding communication and multi-tasking skills. Exercising good judgment, demonstrating outstanding organizational skills, and managing multiple business priorities daily are essential skills for this role.

Job Responsibilities:

• Provide administrative support to executive leaders, including scheduling meetings, managing complex calendars, expenses, and corresponding travel arrangements
• Manage and track expenses, invoices, and budget for the executive team
• Maintain confidential and sensitive information with the utmost discretion and professionalism
• Plan and prepare communications with skill, tact, and discernment to accomplish the objectives of the communication for the executive
• Conduct research and gather information as needed for executive decision making
• Prioritize and manage multiple tasks and deadlines in a fast-paced environment
• Proactively identify and resolve any administrative issues or challenges to ensure smooth operations
• Collaborate with other administrative assistants and team members to support company-wide initiatives
• Uphold and promote NAP policies and values in all interactions and tasks
• Continuously seek ways to improve and streamline administrative processes and procedures
• Serve as a positive and professional representative of the company to external stakeholders
• Attend meetings and take minutes as needed
• Assist with preparing and editing various documents, presentations, and reports
• Collaborate closely with other administrators, business leaders and global colleagues
• Coordinate and execute output and actions from the leadership team meetings
• Ensure company procedures are followed and directs questions accordingly
• Function autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects
• May lead cross functional projects for the company
• Participate in planning business-related meetings
• Perform duties that are both task and project oriented requiring interpretation and judgment
• Perform other clerical / administrative and support duties as needed
• Some travel is required based on business need
• Must be able work hybrid work schedule (2-3 days per week in either NJ or PA offices)

Qualifications:

• Bachelor's degree required
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings
• Ability to exercise independent discretion and judgment
• Ability to handle sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization
• Ability to manage multiple priorities
• Ability to understand implications of work and make recommendations for solutions
• Ability to work independently
• Demonstrates strong leadership abilities
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Must be able work hybrid work schedule (2-3 days per week in either NJ or PA offices)

NewAmsterdam Pharma is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information, or any other basis protected by federal, state or local law.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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