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PVE, LLC is looking for an Administrative Assistant in Sewickley, PA.
This local job opportunity with ID 3090924157 is live since 2025-03-01 01:36:55.
Description

PVE, LLC is a cohesive group of civil, mechanical, structural engineers, geologists, landscape architects, surveyors and talented support staff with a common goal of providing services tailored to accommodate each of our client's specific needs.

• Manages all front office activities including answering and directing all calls to recipients, takes and relays messages, pages employees when necessary.
• Assist Human Resources with a new hire orientation.
• Prints, assembles, and prepares plans and documents for shipping and/or distribution to clients.
• Orders and maintains all personal protective equipment.
• Makes travel arrangements (e.g., hotel reservations, Uber, cab) for employees when requested.
• Orders and maintains all office supplies for the Pittsburgh office.
• Coordinates office events, group lunches, and celebrations.
• Maintains office service accounts (e.g., account management, payment, etc.). Reviews new vendors and leads selection of new providers.
• Places service calls to vendors when copiers or other office equipment are not functioning.
• Coordinates with the Marketing team for purchases of branded apparel.
• Manages client holiday gift planning, ordering, and mailing.
• Maintains organization, stocking, and upkeep of kitchen and patio areas, beverage fridges, and recycling.
• Ensures that the production room is kept clean, organized, and free from tripping hazards. Ensures that paper and toner levels are always maintained.
• Picks up mail, sorts, and delivers to desks and offices.
• Arranges for package shipping, creating mailing labels, ordering package pickup or expedited delivery, and faxing documents.
• Delivers documents and checks personally to clients as requested.
• Maintains an organized office filing system.

• Conducts quarterly inspections of personal protective equipment.
• Serves as the main point of contact for employee personal protective equipment ordering, storage, and distribution.
• Relays announcements from Spectra Management to Pittsburgh office staff.
• Coordinates Fire Extinguisher inspections for the Pittsburgh Office through Spectra.
• Coordinates fire drills for the Pittsburgh Office in accordance with Spectra schedule.
• Leads office evacuations in accordance with the Emergency Action Plan for Pittsburgh Office.
• Maintains updates to Safety Manuals and Emergency action plans and issues updates.

High school diploma and a minimum of 3 years of experience in an administrative support role.

PVE, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Proficient with Microsoft Office Suite (e.g., Outlook, Excel, Word, PowerPoint)

Proficient with standard office equipment (e.g., console phone system, copiers, postage, label maker, OCE printers)

Excellent written and verbal communication skills

Excellent organization skills

Ability to manage multiple priorities

Valid driver’s license

1

$20.00 Hourly to $23.00 Hourly