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Main area 317 Mortuary Staff - Corporate Grade Band 4

Contract: Fixed term - 6 months (from date of appointment)

Hours: Full time - 37.5 hours per week

Job ref: 317-2025-03-041

Employer: The Newcastle upon Tyne Hospitals NHS Foundation Trust

Employer type: NHS

Site: Royal Victoria Infirmary

Town: Royal Victoria Infirmary

Salary: £26,530 - £29,114 per annum

Salary period: Yearly

Closing: 05/02/2025 23:59

Interview date: 18/02/2025

Personal Secretary - Forensic Medical Unit

Band 4

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS foundation trusts in the country, with around 15,000 staff and an annual budget of £1.6 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

Job overview

This varied and challenging post will provide an opportunity for a reliable and friendly individual to work within the Forensic Medicine Unit (FMU) situated within the Royal Victoria Infirmary, part of the Newcastle upon Tyne Hospitals NHS Foundation Trust. You will work closely with the current clerical staff in the FMU and provide cover in their absence, which may include covering perinatal secretary, clerical support in Coroner’s Post Mortem services, dealing with enquiries and coordinating matters to do with tissue retention and disposal.

You must have previous experience at personal secretary level. You will have significant secretarial experience and advanced proficiency of Microsoft Office packages is essential. Excellent skills in organisation, minute-taking, numeracy, audio dictation and keyboard, and proficiency in the working of emails and spreadsheets are essential.

Main duties of the job

• To provide secretarial support to the paediatric/perinatal pathologists and Forensic Medicine Unit (FMU).
• To coordinate matters to do with post-mortem tissue and organ retention and disposal.
• To maintain the foetal register and prepare lists for appropriate cremation.
• To provide an efficient and cost-effective secretarial service for the department maintaining QA standards.

Person specification

Qualifications & Education

• Must have previous experience at personal secretary level

Knowledge & Experience

• Must have knowledge and experience of using Microsoft Office Word, Excel, PowerPoint and Outlook
• Must have knowledge of all office procedures
• Must have a good knowledge of medical terminology
• Previous clinical/secretarial experience with medico-legal and autopsy work

Skills & Abilities

• Ability to organise conferences, meetings and events

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.