Pittsburg State University
Client Services and Event Coordinator
Pittsburg State University - Pittsburg, Kansas, United States, 66762
Work at Pittsburg State University
Overview
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Overview
Job Description
Pittsburg State University is accepting applications for a Client Services and Event Coordinator in the Bicknell Family Center for the Arts to be responsible for performing assigned duties related to facilitating for client services, event coordination/documentation, administrative tasks, and assisting with the operational and production aspects of the Bicknell Family Center for the Arts which houses a performance hall, theater, art gallery, exhibit room, reception room, rehearsal hall, and various technical and support spaces. The Client Services and Event Coordinator is responsible for safe, successful, and timely execution of events, projects, and productions through the operation of the facility, its equipment, staffing, and supervision of events and production projects.
Duties and Responsibilities
45% Client and Event Coordination
Coordinate technical and client services with facility users, service providers, and artists (their respective agents, representatives, and crews). Oversee all reservations and requests associated with the BFCFA, including ensuring events are entered into the scheduling system. Assist in the preparation of and/or review of contracts and planning documents relevant to mounting productions and events. Make recommendations for the modification of planning documents as necessary to ensure contract obligations are met. Work with our marketing partners to ensure social media accounts are properly maintained and the Bicknell Presents programming is adequately advertised. Serve as a primary emergency contact for the building in the absence of the Director or Technical Director. Close/lock the lobby and office at the close of business Monday-Friday.
25% Production
Work collaboratively with the facility's staff, various campus departments, units, and off-campus users to provide technical and facility services to ensure successful operations and event execution. Supervise staff, stage productions, and operate various types of technical equipment to meet the needs of the client/production. Assist with coordinating, setting up, and administrating assigned events (on/off-site). In conjunction with clients and production staff, ensure the following conform to users' specifications as assigned: Lighting design and setup, Audio production (live, recording, streaming, archiving). Operation of staging, rigging, lifts, and fly systems. Equipment procurement and operation. Set-up of VIP rooms and meeting/banquet rooms. Front-of-house operations (lobby, coat-check, ushering, and providing tours). Office operations. Safety standards. Volunteer coordination. 10% Supervision and Training
Hire, supervise, and coordinate the work of staff, volunteers, and outside staff and service providers to ensure safety and production standards are met by following industry best practices. Provide and/or oversee training programs and document staff participation. Maintain the Center's operational readiness by following established guidelines and directions. Serve as backup for other full-time staff in their absence.
5% Equipment Maintenance and Inventory
Perform, coordinate, and supervise hands-on repair, maintenance, and/or replacement of Center equipment. Maintain an accurate inventory of Center resources. Contribute to long-range planning of purchasing new and replacement equipment. 5% Event Documentation Responsibilities
Manage assigned event booking processes and maintain requests, performances, and attendance records. Contribute to preparing financial documents, including event budgets, equipment rental rates, and other financial information used in event planning and closeout. Maintain and prepare technical and procedural information manuals and training documents for the Center as assigned. Perform and document assigned safety inspections.
5% Facility Handoff and Security
Perform daily set-up and/or break-down duties according to assigned or current events to ensure a smooth hand-off to the next coordinator on duty. Ensure the facility's security system is armed or disarmed appropriately for current operations or unoccupied modes.
5% Miscellaneous
Serve on University committees as requested. Other duties as assigned by the Director.
Education and Experience
Required Education and Experience at Hire -
Bachelor's degree Preferred Education and Experience -
Experience with event planning or live events. Experience with schedule management
Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Salary Range:
$17.50 - $17.75 per hour
Job Type : Unclassified
Appointment Duration : 12 months
Work Schedule : Full Time - Monday through Friday 8:00 a.m. to 4:30 p.m. Schedule may vary as needed to cover assigned events.
Application Documents Required*:
Resume Cover Letter Names and Contact Details for Three (3) Professional References *Consolidate documents into a maximum of 2 to upload.
Open until Filled
Search Committee Chair : Stacie Nelson (sanelson@pittstate.edu)
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Pittsburg State University was founded in 1903, in vibrant and progressive southeast Kansas. Home to nearly 6,500 students, PSU provides all the benefits of a major college but with small class sizes and personalized experiences. The university offers more than 200 academic programs and emphasis areas across four colleges, including undergraduate degrees, graduate degrees, EdS degrees, and a doctoral degree in Nursing. Our students enjoy an average class size of just 18 students and benefit from world-class faculty and a vibrant campus life. More than 65,000 alumni proudly declare, "Once a Gorilla, Always a Gorilla."
Pittsburg State University offers a rich college experience with a broad selection of academic and social amenities.
A beautiful 223-acre campus is home to state-of-the-art buildings that bring the real world to students, and include The Bicknell Family Center for the Arts, the Kansas Technology Center, the Tyler Research Center, the Robert W. Plaster Center, and much more The surrounding Pittsburg community fully embraces the university and its students with a welcoming, family-like small city atmosphere A variety of housing options give students living/learning opportunities, modern downtown apartments, group living, and more Nearly 150 student organizations provide opportunities for engagement, community, and leadership Our student population hosts a variety of cultural and social events on campus and in the community, exposing students to the traditions and lives from countries around the world Home to the NCAA's only Gorilla mascot, the university has a strong athletics tradition that showcases student athletes and brings together a community of dedicated fans A growing selection of online classes, programs, and degrees provide flexibility and opportunity to students from all walks of life
Pittsburg State employs well over one thousand part-time and full-time faculty and staff, students, graduate assistants, and researchers.
Pittsburg has a population of approximately 20,000 residents and is located in southeast Kansas, about thirty miles from Joplin, Missouri, which has a metropolitan area population of about 60,000. Kansas City is located 120 miles north; Tulsa, Oklahoma is 125 miles southwest; Wichita is 160 miles west; and Springfield, Missouri is 95 miles east. For more information see: http://www.pittks.org.
Pursuant to the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. 1092 ) a copy of Pittsburg State University's Annual Security Report may be viewed on the internet at: http://www.pittstate.edu/dotAsset/384ef407-c774-44f3-82e6-862cc6f7be27.pdf
This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Pittsburg State University; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can also obtain a printed copy of this report by contacting University Police and Parking Services at 620-235-4624.
Pittsburg State University prohibits discrimination on the basis of race, color, religion, sex, national origin, sexual orientation, age, marital or parental status, ancestry, genetic information, gender identity, gender expression, military or veteran status, or disabilities. The following person has been designated to address inquiries regarding the nondiscrimination policies: Director of Institutional Equity/Title IX Coordinator, 218 Russ Hall, 1701 S. Broadway, Pittsburg, KS 66762-7528, 620-235-4189, equity@pittstate.edu.
Pittsburg State University is accepting applications for a Client Services and Event Coordinator in the Bicknell Family Center for the Arts to be responsible for performing assigned duties related to facilitating for client services, event coordination/documentation, administrative tasks, and assisting with the operational and production aspects of the Bicknell Family Center for the Arts which houses a performance hall, theater, art gallery, exhibit room, reception room, rehearsal hall, and various technical and support spaces. The Client Services and Event Coordinator is responsible for safe, successful, and timely execution of events, projects, and productions through the operation of the facility, its equipment, staffing, and supervision of events and production projects.
Duties and Responsibilities
45% Client and Event Coordination
Coordinate technical and client services with facility users, service providers, and artists (their respective agents, representatives, and crews). Oversee all reservations and requests associated with the BFCFA, including ensuring events are entered into the scheduling system. Assist in the preparation of and/or review of contracts and planning documents relevant to mounting productions and events. Make recommendations for the modification of planning documents as necessary to ensure contract obligations are met. Work with our marketing partners to ensure social media accounts are properly maintained and the Bicknell Presents programming is adequately advertised. Serve as a primary emergency contact for the building in the absence of the Director or Technical Director. Close/lock the lobby and office at the close of business Monday-Friday.
25% Production
Work collaboratively with the facility's staff, various campus departments, units, and off-campus users to provide technical and facility services to ensure successful operations and event execution. Supervise staff, stage productions, and operate various types of technical equipment to meet the needs of the client/production. Assist with coordinating, setting up, and administrating assigned events (on/off-site). In conjunction with clients and production staff, ensure the following conform to users' specifications as assigned: Lighting design and setup, Audio production (live, recording, streaming, archiving). Operation of staging, rigging, lifts, and fly systems. Equipment procurement and operation. Set-up of VIP rooms and meeting/banquet rooms. Front-of-house operations (lobby, coat-check, ushering, and providing tours). Office operations. Safety standards. Volunteer coordination. 10% Supervision and Training
Hire, supervise, and coordinate the work of staff, volunteers, and outside staff and service providers to ensure safety and production standards are met by following industry best practices. Provide and/or oversee training programs and document staff participation. Maintain the Center's operational readiness by following established guidelines and directions. Serve as backup for other full-time staff in their absence.
5% Equipment Maintenance and Inventory
Perform, coordinate, and supervise hands-on repair, maintenance, and/or replacement of Center equipment. Maintain an accurate inventory of Center resources. Contribute to long-range planning of purchasing new and replacement equipment. 5% Event Documentation Responsibilities
Manage assigned event booking processes and maintain requests, performances, and attendance records. Contribute to preparing financial documents, including event budgets, equipment rental rates, and other financial information used in event planning and closeout. Maintain and prepare technical and procedural information manuals and training documents for the Center as assigned. Perform and document assigned safety inspections.
5% Facility Handoff and Security
Perform daily set-up and/or break-down duties according to assigned or current events to ensure a smooth hand-off to the next coordinator on duty. Ensure the facility's security system is armed or disarmed appropriately for current operations or unoccupied modes.
5% Miscellaneous
Serve on University committees as requested. Other duties as assigned by the Director.
Education and Experience
Required Education and Experience at Hire -
Bachelor's degree Preferred Education and Experience -
Experience with event planning or live events. Experience with schedule management
Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Salary Range:
$17.50 - $17.75 per hour
Job Type : Unclassified
Appointment Duration : 12 months
Work Schedule : Full Time - Monday through Friday 8:00 a.m. to 4:30 p.m. Schedule may vary as needed to cover assigned events.
Application Documents Required*:
Resume Cover Letter Names and Contact Details for Three (3) Professional References *Consolidate documents into a maximum of 2 to upload.
Open until Filled
Search Committee Chair : Stacie Nelson (sanelson@pittstate.edu)
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Pittsburg State University was founded in 1903, in vibrant and progressive southeast Kansas. Home to nearly 6,500 students, PSU provides all the benefits of a major college but with small class sizes and personalized experiences. The university offers more than 200 academic programs and emphasis areas across four colleges, including undergraduate degrees, graduate degrees, EdS degrees, and a doctoral degree in Nursing. Our students enjoy an average class size of just 18 students and benefit from world-class faculty and a vibrant campus life. More than 65,000 alumni proudly declare, "Once a Gorilla, Always a Gorilla."
Pittsburg State University offers a rich college experience with a broad selection of academic and social amenities.
A beautiful 223-acre campus is home to state-of-the-art buildings that bring the real world to students, and include The Bicknell Family Center for the Arts, the Kansas Technology Center, the Tyler Research Center, the Robert W. Plaster Center, and much more The surrounding Pittsburg community fully embraces the university and its students with a welcoming, family-like small city atmosphere A variety of housing options give students living/learning opportunities, modern downtown apartments, group living, and more Nearly 150 student organizations provide opportunities for engagement, community, and leadership Our student population hosts a variety of cultural and social events on campus and in the community, exposing students to the traditions and lives from countries around the world Home to the NCAA's only Gorilla mascot, the university has a strong athletics tradition that showcases student athletes and brings together a community of dedicated fans A growing selection of online classes, programs, and degrees provide flexibility and opportunity to students from all walks of life
Pittsburg State employs well over one thousand part-time and full-time faculty and staff, students, graduate assistants, and researchers.
Pittsburg has a population of approximately 20,000 residents and is located in southeast Kansas, about thirty miles from Joplin, Missouri, which has a metropolitan area population of about 60,000. Kansas City is located 120 miles north; Tulsa, Oklahoma is 125 miles southwest; Wichita is 160 miles west; and Springfield, Missouri is 95 miles east. For more information see: http://www.pittks.org.
Pursuant to the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. 1092 ) a copy of Pittsburg State University's Annual Security Report may be viewed on the internet at: http://www.pittstate.edu/dotAsset/384ef407-c774-44f3-82e6-862cc6f7be27.pdf
This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Pittsburg State University; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can also obtain a printed copy of this report by contacting University Police and Parking Services at 620-235-4624.
Pittsburg State University prohibits discrimination on the basis of race, color, religion, sex, national origin, sexual orientation, age, marital or parental status, ancestry, genetic information, gender identity, gender expression, military or veteran status, or disabilities. The following person has been designated to address inquiries regarding the nondiscrimination policies: Director of Institutional Equity/Title IX Coordinator, 218 Russ Hall, 1701 S. Broadway, Pittsburg, KS 66762-7528, 620-235-4189, equity@pittstate.edu.