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Job Title *: Executive Assistant

Position Type : (Exempt or Non-Exempt): Exempt, Full-time

Reports to : President and Headmaster; Vice President for Academic Affairs

Closing Date : When Filled

Start Date : July 1, 2025

Location: Redmond, WA

Pay Range: $70,000 - $95,000 Dependent on Experience

Benefits for Benefit Eligible Employees:

• Employer-Subsidized Medical
• Dental and Vision Insurance Available at Employee’s Cost
• Employer Paid Life, AD&D, and Long-term Disability Insurance
• Paid Leave (Vacation, PTO, Maternity, Paternity)
• Employee Assistance Program
• Retirement
• Professional Development
• Tuition Discount
• Discounted School Lunches
• Costco Membership Reimbursement

Application : ONLY Accepted at https://www.tbcs.org/employment ; to view our school profile, go to https://www.tbcs.org/academics/college-advising/school-profile.

Your Role.

The Bear Creek School is currently seeking to add a member to our team! The Executive Assistant furthers the mission of The Bear Creek School by serving as the first voice of the head of school and Vice President for Academic Affairs offices for internal and external stakeholders in all avenues (in person, phone, email, etc.), including those of a highly confidential nature, and effectively communicates and briefs leadership members on urgent matters. The Executive Assistant is responsible for creating and maintaining an organized workflow in the offices of the President and Headmaster, Vice President for Academic Affairs, and the Board of Trustees.

We are seeking an individual who will:

Provide Administrative Support

• Provide administrative support to the President and Headmaster, Vice President for Academic Affairs, and Board of Trustees including:
  • Manage all scheduling and coordination of calendars for the President and Headmaster and Vice President for Academic Affairs.
  • Answer, screen, and route phone calls as appropriate.
  • Manage and respond to appropriate inquiries of the President and Headmaster on their behalf.
  • Schedule and prepare meeting agenda and packets for the Board of Trustees meetings.
  • Maintain database and records of Board of Trustees meeting minutes and resolutions.
  • Arrange travel details and conference registration for President and Headmaster and Vice President for Academic Affairs.
  • Transcribe drafts, proofread, and revise correspondence, memos, agendas, and meeting minutes.
  • Complete monthly expense/credit card reports for President and Headmaster, the Vice President for Academic Affairs, and manage expense reconciliation.
  • Coordinate and order gifts on behalf of President and Headmaster and Vice President for Academic Affairs.

Manage Projects

• Support the President and Headmaster and Vice President for Academic Affairs in the coordination of various projects and activities.
• Assist with special projects as assigned by the President and Headmaster, Vice President for Academic Affairs, and Chief of Staff.
• Manage process of updates and reviews to official policy and procedure library.
• Plan and support events as needed and assigned by Vice President for Academic Affairs.

Complete Additional Responsibilities

• Provide editing and proofreading to other departments as requested.
• Monitor various budget allocations.
• Manage school uniform program and vendors.

The successful individual in this position will:

• Enjoy working in a fast-paced environment.
• Take initiative.
• Execute tasks independently when needed and work cooperatively with a team regularly.

Required Experience and Education:

• 3+ years of C-suite level administrative support experience preferred.
• Prior experience in a school setting preferred.
• High school diploma required.
• Work with the school’s integrated data-based software packages.
• Expertise with Microsoft Office 365 products.
• Currently holds CPR/AED/First Aid Certification or arrangements made to obtain certification within 90 days of employment start date.
• Applicants must be currently authorized to work in the United States for any employer.

You must meet the following physical requirements.

• Job entails sitting for extended periods of time at a desk in front of a computer.
• Limited lifting of 20 pounds or less may be required.

To apply or view all jobs at The Bear Creek School go to https://www.tbcs.org/employment.

Disclaimers

The Bear Creek School is an equal opportunity employer. All employees must agree to carry out their responsibilities in a manner consistent with The Bear Creek School’s Mission Statement and Employee Handbook.

Offers of employment are contingent on the successful outcome of a criminal background check.