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Description

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Southern California. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large scale onsite communities and master-planned community associations.

Summary: Assists the General Manager and the Executive Assistant in carrying out the administration of the policies and procedures of the Solera at Oak Valley Greens Homeowners Association. Under supervision of the General Manager and Executive Assistant, provides assistance to the Association in the area of general reception and office duties. Assists the administrative staff in providing customer service to the residents and homeowners. Requires direct contact with staff, Board Members, Committee Members, homeowners, vendors and the general public.

What We Offer

• Competitive Salary
• Work-Life Balance
• Opportunities for Career Growth
• Training and Mentorship from Successful Leaders in the HOA Industry
• Cell Phone Stipend
• Mileage Reimbursement
• Medical (HMO and PPO), Dental, and Vision
• Flexible Spending Account
• Pet Insurance
• Pre-Paid Legal
• Employer Paid Basic Life/AD & D Insurance
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement Plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable
• PTO
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Essential Duties and Responsibilities:

• General Reception/Customer Service.
• Answers and directs incoming telephone calls and assists caller with information.
• Greets residents/visitors and provides information and direction.
• Receives and distributes customer service calls and emails, via work order system.
• Copies and distributes committee minutes, memorandums, reports, etc.
• Maintains on-site checking account and check register; writes emergency checks, records. Reconciles checking account and sends all back-up information and deposit records to Keystone Pacific Corporate monthly for verification.
• Processes accounts payable check requests and invoices for payments on a daily basis for all Association expenses.
• Oversees maintenance and administration of telephones and office equipment, maintains balance in postage machine.
• Opens and distributes mail daily for the administrative office.
• Practice and adhere to Keystone’s Core Values, Mission and Vision.
• Any additional job duties as required by the supervisor.

Qualification Requirements:

• Excellent customer service skills.
• Proficient in the Microsoft Suite Programs.
• Strong organizational skills.
• Good interpersonal skills including written and verbal communication.
• Knowledge of general office procedures.
• Must be flexible with schedule and working on holidays.
• Excellent interpersonal skills.
• Strong verbal and written communication.

Education And/or Experience:

• 1-2 years working in an Administrative field.
• High School Diploma or GED required.

Work Environment:

• Typical office environment with low level noise exposure.
• Ability to lift up to 25 lbs.
• Ability to sit and stand for long periods of time.
• Ability to reach, grasp, and hold.

We invite you to view our LinkedIn, Instagram, and Facebook to get an inside look at what Keystone is all about! Check out our website at www.kppm.com. Click on “Careers” and stay connected!

Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to hr@keystonepacific.com for assistance. Please include a description of your requested accommodation, your name, and contact information. Note: This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to the accessibility of the online application system by individuals with disabilities.

Keystone Pacific Property Management, LLC is an equal-opportunity employer. All applicants will be subject to a Background and MVR Check.

Salary Description: $18.00 - $19.00 Hourly

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative