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Company Description

At Saatchi & Saatchi, we believe in creating ideas that can live anywhere. We value teamwork, collaboration, initiative, and a bold commitment to measurable results. This role is with DSplus, a Saatchi & Saatchi company, focusing on digital sales solutions for Toyota Motor North America and Toyota & Lexus Dealerships across the country. DSplus is also the Agency of Record for Southeast Toyota Distributors.

Saatchi & Saatchi maintains a hybrid work policy, working in-office three days a week and remotely two days.

Overview

Seeking a highly organized Executive Assistant to support senior leadership in a fast-paced advertising environment. Responsibilities include managing complex calendars, coordinating travel, preparing presentations, handling confidential information, and serving as a key point of contact internally and externally.

Responsibilities

• Manage and prioritize Senior Leadership’s calendar.
• Schedule meetings, appointments, and travel.
• Handle correspondence and meeting invites.
• Collaborate with other Executive Assistants.
• Organize digital documents and handle expense reports, car logs, and timesheets.
• Manage department budget, purchase orders, and invoices.
• Maintain the corporate apartment, rent, and utilities.

Project Management

• Support the President and Senior Leaders in daily duties and key priorities.
• Assist in planning and executing special projects.
• Track project progress and ensure deadlines are met.

Communication & Coordination

• Act as liaison between Senior Leaders and other stakeholders.
• Coordinate meetings, prepare agendas, and follow up on action items.
• Ensure clear communication across the organization.

Travel and Event Planning

• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Coordinate client meetings, offsites, and conferences.

Other duties as assigned.

Qualifications

• 5+ years of administrative experience, with 3+ supporting executives.
• Excellent organization, problem-solving, and time-management skills.
• Outstanding communication and listening skills.
• Team-player attitude, adaptable under pressure.
• Experience with Outlook, Teams, PowerPoint, Google Suite, Altair, Concur, and Adobe.
• Discretion and integrity with confidential information.
• Attention to detail and professionalism.

Additional Information

Our culture celebrates diversity and inclusion. Benefits include medical, dental, vision, disability, 401K, parental leave, tuition reimbursement, and flexible time off. For accommodations, contact USMSTACompliance@publicis.com.

Compensation Range: $59,850 - $82,740 annually. Application deadline: 07/17/2025.

This job is active and accepting applications.