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The City of Pearland, Texas, is seeking to hire a full-time Administrative Assistant to assist with the day-to-day operations of our Utility Billing division within our Finance Department. Are you service-oriented? Could you excel in a fast-paced environment that is customer-facing? If so, you may be perfect for this position!

The Administrative Assistant earns a competitive salary of $19.22 - $20.81/hour, based on qualifications.

Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance, plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT

Job Summary
The purpose of this class within the organization is to perform routine clerical and administrative functions for a department or office. This class works under general supervision, independently developing work methods and sequences.

Essential Functions

• Answers the telephone and provides information to callers, takes messages, or transfers calls to appropriate individuals.
• Schedules appointments and meetings as needed; transcribes the minutes from meetings in a timely manner.
• Creates, maintains, and enters information into databases.
• Sets up and manages paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as records, correspondence, or other material.
• Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions.
• Creates invoice batches for payment including payroll.
• Enters and processes purchase requisitions and field purchase orders; enters accounts receivable data and researches paid or unpaid invoices; enters purchase order requests and sets up new vendors.
• Prepares purchase orders including research, review of contracts, calculations, document scans and correspondence with vendors.

Requirements

Minimum Education and Experience Requirements:

• High School diploma or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in accounting or closely related field.
• Two years of clerical or related experience.

Special Certifications And Licenses

• Valid Texas Driver's License.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Law Practice