Soni Resources
Soni Resources is hiring: Administrative Office Assistant in New ...
Soni Resources - New York, NY, United States, 10292
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Overview
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Overview
Dynamic investment firm is seeking an Administrative Office Assistant. Based in the heart of New York City's Financial District, the Administrative Office Assistant will work to support the smooth day-to-day operations of our office.
This role requires an individual with an on-call mentality who can anticipate needs, respond to urgent requests, and ensure seamless office operations at all times. The working hours are Monday to Friday, 8:30 AM - 5:00 PM, but flexibility is essential as occasional after-hours support may be needed.
Responsibilities:
Requirements:
Compensation: $25-$30/ Hour
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.
This role requires an individual with an on-call mentality who can anticipate needs, respond to urgent requests, and ensure seamless office operations at all times. The working hours are Monday to Friday, 8:30 AM - 5:00 PM, but flexibility is essential as occasional after-hours support may be needed.
Responsibilities:
- Front Desk & Reception: Serve as the first point of contact by answering and directing calls, welcoming guests, and managing the reception area to ensure a professional and hospitable environment.
- Visitor & Client Services: Provide a seamless experience for visitors and external clients, acting as a key liaison for internal teams.
- Scheduling & Coordination: Manage appointments, meetings, and travel logistics, including flights, accommodations, visas, and itineraries.
- Executive Support: Assist executives with administrative tasks, including running errands and providing general support as needed.
- Administrative Support: Prepare reports, draft correspondence, and manage internal communications. Manage expense reporting, process invoices, maintain contact lists, and handle bill payments.
- Office Management: Maintain and update office policies, procedures, and filing systems. Ensure the workspace remains organized, functional, and presentable.
- Facilities & Supplies: Oversee the cleanliness and upkeep of pantries, conference rooms, and copy centers. Manage office supply inventory, research vendors, and maintain supplier relationships.
- Event Coordination: Support the planning and execution of company events, conferences, and workshops, including venue selection, catering, and logistics.
- Ad Hoc Projects: Assist with special initiatives and projects as assigned, demonstrating flexibility and problem-solving skills.
- Additional Duties: Take on other responsibilities as needed to support office operations
Requirements:
- Bachelors Degree
- Proven experience (1-3 years) as an Office Administrator, Administrative Assistant, or similar role.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite, Google Workspace (Google Sheets, Docs, etc.), and office management software.
- Excellent organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and take initiative.
- Willingness to be available beyond standard working hours when necessary.
Compensation: $25-$30/ Hour
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.