Get new jobs for this search by email

To provide exceptional administrative and organizational support to the executive team, facilitating smooth operations, enhancing productivity, and enabling effective decision-making by managing schedules, coordinating communications, and handling various tasks. Contributing to the overall success and strategic objectives of the organization.

Core Competencies:

1. Administrative Skills:
   • Takes Ownership
   • Project Management
   • Calendar Management
   • Email Management
   • Travel Arrangements
   • Meeting Coordination
2. Communication Skills:
   • Excellent Verbal and Written Communication in English and Spanish
   • Professionalism in Communication
3. Organizational Skills:
   • Time Management
   • Multitasking
   • Prioritization
   • Ability to Pivot
   • Attention to Detail
4. Problem-Solving Skills:
   • Critical Thinking
   • Discernment
   • Decision-Making
   • Adaptability
5. Interpersonal Skills:
   • Relationship Building
   • Team Collaboration
   • Conflict Resolution
6. Technical Skills:
   • Data Entry
   • Proficiency in Office Software (e.g., Microsoft Office, Google Workspace, Adobe, DocuSign)
   • Familiarity with Project Management Tools (e.g., Trello, Asana, Notion)
   • Basic IT Troubleshooting
7. Proactivity:
   • Takes Initiative
   • Self-Starter
   • Forward-Thinking
   • Anticipating Needs
8. Flexibility:
   • Adapt to Changing Priorities
   • After-Hours Support

Qualifications:

1. Education:
   • High School Diploma or GED
2. Experience:
   • 1-2 years of experience in an executive assistant or similar administrative role

Attributes:

1. Professionalism:
   • Time Taken to Complete Tasks
   • Accuracy of Work
   • Travel arrangements Completed within 24 Hours of Request, accuracy of travel timeline, and travel smoothness and cost management
   • Email management is done by the end of every day
   • Scheduling conflicts resolved promptly and meetings occurring on time
   • Meeting preparation, including agendas and follow-up on action items
   • Projects/tasks completed on time and quality of tasks

Performance Metrics:

1. Efficiency:
   • Satisfaction:
     • Positive Feedback from Executives
     • Positive Peer Reviews
2. Contribution to Organizational Goals:
   • Supporting Key Projects
   • Enhancing Executive Productivity
3. Professional Growth:
   • Acquisition of New Skills
   • Achievement of Professional Certifications