Vintage Church LA
Operations Director - Santa Monica Location
Vintage Church LA - Santa Monica
Work at Vintage Church LA
Overview
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Overview
Line Manager:
Executive Director Location:
Santa Monica Payroll Status:
Full Time Sun-Thurs (40+ hours/week) Department:
Operations Pay Range:
$70k - $80k PRIMARY PURPOSE OF THE POSITION The Operations Director for our Santa Monica Location is responsible for the successful logistical operation of the campus facilities, ministry events, administrative operations, and people management, including the intern program at the Vintage Church office in Santa Monica. They will succeed in this role by capably overseeing the Facilities Manager, Event Coordinators, and all of the Vintage Ministry Interns (VMI’s) whose role is Operations (8 currently). The administrative operations include facility management, event preparation and execution, scheduling, budgeting, ordering & supply management, room reservations and vendor management. This role is a Sunday through Thursday position and will include evenings during the week. KEY RESPONSIBILITIES Oversee the ongoing maintenance, management, and setup of the Santa Monica location facilities, through the effective management of the Facilities Director and Facilities Assistant and security staff. Serve as the intake director, resourcer, and ‘super-delegator’ for all ministry events, collaborating with each ministry director from the initial event planning meeting through execution and debrief. Effectively delegate to and manage the Event Coordinators. Serve as a face of the church, managing the front door during office hours and responding to all general inquiries that come into the church via phone, mail, and email. Direct the hospitality operations for the 3 Sunday services each weekend, as well as special services like Kingdom Come. Oversee the facility, event, and security staff, and by extension, the volunteers serving in welcome, connection, parking, and ushering. Serve as the chief Guest Services contact on Sundays, functioning as a relational and warm public-facing presence. Must be able to project a calm and hospitable demeanor, problem-solve accurately and quickly, handle sensitive situations involving guests and team, and proactively manage all operational details. Own the administrative operations of the Santa Monica location including managing multiple budgets, scheduling of staff and facilities, overseeing ordering of central supplies and managing vendor relationships. Manage the Vintage Ministry Internship Program (VMI), alongside the Director of Care. Serve as the line manager for all of the operations interns (currently 8). Assist in overseeing the running of the internship program’s core ministerial training curriculum. Assist with VMI recruiting, housing, onboarding, retreats. Assist and eventually lead out the annual VMI recruiting and interviewing initiative, which starts in December and runs through June. Support the Director of Finance & HR. Finance: Assist with weekly finance functions such as leading the Offering Count Team, facilitating bank deposits, managing petty cash, staff Pex cards, coding, receipt capture, processing invoices & reimbursements, and vendor relations. HR: Assist with tasks related to compliance, staff onboarding & offboarding. REQUIREMENTS & EXPERIENCE With a staff of nearly 40 employees and interns, this position requires a high level of energy, developed leadership and management skills, proficient technological ability, and excellent verbal and written communication skills. The Operations Director – Santa Monica Location, will display flexibility to meet the evolving needs of the ministry and ensure each job/project is executed to the highest standard. You need to have a can-do attitude and the ability to prioritize, multi-task and delegate. You should have: A maturing relationship with Jesus. Excitement about the vision and mission of Vintage Church. Must uphold the values of Vintage Church. Experience in large scale events/conferences. High maturity including discretion and maintaining confidentiality when necessary. Excellent skills in people management and delegation. Ability to coordinate multiple tasks at once, pay attention to details, adjust to changing priorities and meet deadlines within a fast-paced environment. 5+ years experience in office and people management (5+ person team). Proven experience in running/managing/preparing for events for up to 1000 people. Strong analytical and problem-solving skills. Professional decorum, ability to communicate well, both verbally and in written form. Understanding of or ability to quickly learn Planning Center Online, Asana, Pex, Slack apps. A team player mentality with a strong work ethic and a strong desire to help where needed. Seniority level:
Mid-Senior level Employment type:
Full-time Job function:
Management and Manufacturing Industries:
Religious Institutions
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Executive Director Location:
Santa Monica Payroll Status:
Full Time Sun-Thurs (40+ hours/week) Department:
Operations Pay Range:
$70k - $80k PRIMARY PURPOSE OF THE POSITION The Operations Director for our Santa Monica Location is responsible for the successful logistical operation of the campus facilities, ministry events, administrative operations, and people management, including the intern program at the Vintage Church office in Santa Monica. They will succeed in this role by capably overseeing the Facilities Manager, Event Coordinators, and all of the Vintage Ministry Interns (VMI’s) whose role is Operations (8 currently). The administrative operations include facility management, event preparation and execution, scheduling, budgeting, ordering & supply management, room reservations and vendor management. This role is a Sunday through Thursday position and will include evenings during the week. KEY RESPONSIBILITIES Oversee the ongoing maintenance, management, and setup of the Santa Monica location facilities, through the effective management of the Facilities Director and Facilities Assistant and security staff. Serve as the intake director, resourcer, and ‘super-delegator’ for all ministry events, collaborating with each ministry director from the initial event planning meeting through execution and debrief. Effectively delegate to and manage the Event Coordinators. Serve as a face of the church, managing the front door during office hours and responding to all general inquiries that come into the church via phone, mail, and email. Direct the hospitality operations for the 3 Sunday services each weekend, as well as special services like Kingdom Come. Oversee the facility, event, and security staff, and by extension, the volunteers serving in welcome, connection, parking, and ushering. Serve as the chief Guest Services contact on Sundays, functioning as a relational and warm public-facing presence. Must be able to project a calm and hospitable demeanor, problem-solve accurately and quickly, handle sensitive situations involving guests and team, and proactively manage all operational details. Own the administrative operations of the Santa Monica location including managing multiple budgets, scheduling of staff and facilities, overseeing ordering of central supplies and managing vendor relationships. Manage the Vintage Ministry Internship Program (VMI), alongside the Director of Care. Serve as the line manager for all of the operations interns (currently 8). Assist in overseeing the running of the internship program’s core ministerial training curriculum. Assist with VMI recruiting, housing, onboarding, retreats. Assist and eventually lead out the annual VMI recruiting and interviewing initiative, which starts in December and runs through June. Support the Director of Finance & HR. Finance: Assist with weekly finance functions such as leading the Offering Count Team, facilitating bank deposits, managing petty cash, staff Pex cards, coding, receipt capture, processing invoices & reimbursements, and vendor relations. HR: Assist with tasks related to compliance, staff onboarding & offboarding. REQUIREMENTS & EXPERIENCE With a staff of nearly 40 employees and interns, this position requires a high level of energy, developed leadership and management skills, proficient technological ability, and excellent verbal and written communication skills. The Operations Director – Santa Monica Location, will display flexibility to meet the evolving needs of the ministry and ensure each job/project is executed to the highest standard. You need to have a can-do attitude and the ability to prioritize, multi-task and delegate. You should have: A maturing relationship with Jesus. Excitement about the vision and mission of Vintage Church. Must uphold the values of Vintage Church. Experience in large scale events/conferences. High maturity including discretion and maintaining confidentiality when necessary. Excellent skills in people management and delegation. Ability to coordinate multiple tasks at once, pay attention to details, adjust to changing priorities and meet deadlines within a fast-paced environment. 5+ years experience in office and people management (5+ person team). Proven experience in running/managing/preparing for events for up to 1000 people. Strong analytical and problem-solving skills. Professional decorum, ability to communicate well, both verbally and in written form. Understanding of or ability to quickly learn Planning Center Online, Asana, Pex, Slack apps. A team player mentality with a strong work ethic and a strong desire to help where needed. Seniority level:
Mid-Senior level Employment type:
Full-time Job function:
Management and Manufacturing Industries:
Religious Institutions
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