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Director of Operations at Truth Publications Inc. / CEI Bookstore / truthbooks.com

We are looking for a driven and dependable Executive Assistant to support our Director of Operations and Purchasing Manager. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. You must be quick professionals with great time-management and multitasking abilities. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently on a daily basis.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare letters and provide assistance in key contact correspondence
• Monitor office supplies and organization supply needs
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Skills

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Integrity and confidentiality

Job Type: Full-time

• Paid time off

Typical Schedule:

• Monday to Friday

Application Question(s):

• Tell us briefly what you know about our company and what interests you most about this position:
• Are you familiar with our bookstore and company?

Education:

• High school or equivalent (Required)

Ability to Commute:

Work Location: In person - CEI Bookstore 103 W. Washington Street, Athens, AL 35611

We are looking for a driven and dependable Executive Assistant to support our Director of Operations and Purchasing Manager. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. You must be quick professionals with great time-management and multitasking abilities. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently on a daily basis.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments, meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare letters and provide assistance in key contact correspondence
• Monitor office supplies and organization supply needs
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Skills

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication skills
• Integrity and confidentiality

Job Type: Full-time

Benefits:

• Employee discount
• Paid time off

Typical Schedule:

• Monday to Friday

Application Question(s):

• Tell us briefly what you know about our company and what interests you most about this position:
• Are you familiar with our bookstore and company?

Education:

• High school or equivalent (Required)

Ability to Commute:

• Athens, AL 35611 (Preferred)

Work Location: In person - CEI Bookstore 103 W. Washington Street, Athens, AL 35611

CEI Bookstore is our nonprofit religious bookstore and retail supplier of Bibles, books, church supplies, and other religious resources located in Athens, AL. This location also serves as Truth Publications, Inc.’s corporate office and warehouse.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Book and Periodical Publishing

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