AP Specialist

AP Specialist

About the Company and Opportunity:

• Our 6x repeat healthcare client in the heart of Baltimore is looking for a Senior Accounts Payable Specialist.
• Position is in-office to start and then would move to a hybrid (3 in, 2 out) work schedule after 90 days.
• Pay: $26-30 per hour
• This position is temporary, but for the right candidate can become permanent
• This organization loves to promote from within!
• Some of the employee reviews, include things like:
  • "The vision of caring for the health of the underprivileged and the homeless makes it worthwhile."
  • "Company does great job of keeping all employees informed…excellent total rewards package (pay and benefits)."

Overview of the AP Specialist role:

• Process about ~500 invoices per month in a timely manner
• Provide answers to vendor inquiries
• Review all accounts payables invoices, with and without purchase orders, for accuracy in coding, tax accruals, signature approvals and appropriate backup documentation
• Review purchase journal for errors and make necessary corrections
• Prepare weekly check run and mail checks to ensure timely payment of bills
• Prepare and enter re-class/correction entries
• Monitor discounts to minimize lost discount opportunities
• Prepare 1099s for independent contractors
• Validate and process all requests for vendor changes including changes to address, vendor names, 1099 status
• Process transactions of the corporate credit card programs in an efficient manner
• Contact budget holders in order to get approval for invoices
• Correspond with vendors / employees and responds to inquiries
• Maintain disbursement files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Provide supporting information for internal and external auditors

Preferred Qualifications for the AP Specialist:

• 5+ years of relevant accounting experience required
• Healthcare industry experience a plus, but not required
• Experience using Oracle NetSuite a plus
  • Company is going through an implementation to this system by end of 2024
• Proficient Excel skills required