IOS
Administrative Assistant II
IOS, Loudon, Tennessee, United States, 37774
As a leading manufacturer, fabricator, and distributor of products for the transportation, construction, utility and energy markets with locations in North America and Europe, we have been recognized for achievement in manufacturing excellence, financial growth, and our impressive safety record.
We provide rail, precast construction, and energy markets with innovative solutions to build and maintain their critical infrastructure and landmark projects worldwide.
Who you are....
The Administrative Assistant is responsible for assisting the with a variety of administrative duties, including being the first point of contact with customers, vendors, visitors, and prospective candidates, and providing administrative support to various departments.This role supports the receiving of all lines on good receipts to assigned purchase order and is responsible for the accurate processing and receipt of all materials.Is responsible to conduct research to resolve discrepancies between packing slips and purchase orders, work with inventory control specialist to correct inventory discrepancies, and work with accounts payable specialist to resolve unpaid invoices due to missing goods receipt.
This Position
Take ownership of receiving to ensure accuracy and completion of each line on assigned purchase order by comparing line items and receiving appropriate quantity (each, feet, bundle, etc.)Maintains receiving document files.Correctly and accurately receive items into inventory and correct any discrepancies identified.Ownership of receiving process which includes reviewing material packing slip against purchase order that is assigned and noting any outstanding line items not received, and research discrepancy to close each purchase order to achieve 100% receipt of materials.Work with Accounts Payable Specialist to resolve receiving problems or issues against outstanding invoices.Reconciles month end inventory reports to location receiving records.Other Responsibilities:
Responsible for coverage of the front lobby directing visitors and delivery trucks to appropriate personnel and manage incoming calls.Shipping, receiving and distribution of office packages, mail, etc.Assist with accounts payable processing including resolution of discrepancies between invoice and receiving and provide backup to Accounts Payable Specialist.Perform other office support activities such as faxing, filing, typing, scanning, and ordering office supplies as needed.Other duties as assigned.
What Do You Need
High school diploma or equivalent required2 years of administrative support experience with customer support responsibilityExperiencing supporting Human Resources functions, a plusStrong written and verbal communication skills and organization and prioritization skillsProficient with Microsoft Office suiteAbility to work in a fast-paced environment.Self-starter to work independently and identify opportunities to streamline processes.Ability to work with confidential information.Core Competencies
TeamworkCommunicationCustomer focusIntegrity and trustAdaptabilityAccountabilityAttention to detailTime ManagementThe Benefits:
Medical, dental, vision benefits the first day of the month after hireMarket-leading 401(k) program with company matchPaid Parental LeavePaid PTO Accrual and Paid Holidays100% tuition reimbursementCareer development and advancement opportunities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
We provide rail, precast construction, and energy markets with innovative solutions to build and maintain their critical infrastructure and landmark projects worldwide.
Who you are....
The Administrative Assistant is responsible for assisting the with a variety of administrative duties, including being the first point of contact with customers, vendors, visitors, and prospective candidates, and providing administrative support to various departments.This role supports the receiving of all lines on good receipts to assigned purchase order and is responsible for the accurate processing and receipt of all materials.Is responsible to conduct research to resolve discrepancies between packing slips and purchase orders, work with inventory control specialist to correct inventory discrepancies, and work with accounts payable specialist to resolve unpaid invoices due to missing goods receipt.
This Position
Take ownership of receiving to ensure accuracy and completion of each line on assigned purchase order by comparing line items and receiving appropriate quantity (each, feet, bundle, etc.)Maintains receiving document files.Correctly and accurately receive items into inventory and correct any discrepancies identified.Ownership of receiving process which includes reviewing material packing slip against purchase order that is assigned and noting any outstanding line items not received, and research discrepancy to close each purchase order to achieve 100% receipt of materials.Work with Accounts Payable Specialist to resolve receiving problems or issues against outstanding invoices.Reconciles month end inventory reports to location receiving records.Other Responsibilities:
Responsible for coverage of the front lobby directing visitors and delivery trucks to appropriate personnel and manage incoming calls.Shipping, receiving and distribution of office packages, mail, etc.Assist with accounts payable processing including resolution of discrepancies between invoice and receiving and provide backup to Accounts Payable Specialist.Perform other office support activities such as faxing, filing, typing, scanning, and ordering office supplies as needed.Other duties as assigned.
What Do You Need
High school diploma or equivalent required2 years of administrative support experience with customer support responsibilityExperiencing supporting Human Resources functions, a plusStrong written and verbal communication skills and organization and prioritization skillsProficient with Microsoft Office suiteAbility to work in a fast-paced environment.Self-starter to work independently and identify opportunities to streamline processes.Ability to work with confidential information.Core Competencies
TeamworkCommunicationCustomer focusIntegrity and trustAdaptabilityAccountabilityAttention to detailTime ManagementThe Benefits:
Medical, dental, vision benefits the first day of the month after hireMarket-leading 401(k) program with company matchPaid Parental LeavePaid PTO Accrual and Paid Holidays100% tuition reimbursementCareer development and advancement opportunities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c).
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)