University of North Texas System
Administrative Coordinator
University of North Texas System, Fort Worth, Texas, United States, 76102
Title:
Administrative Coordinator
Employee Classification:
Administrative Coordinator
Campus:
University of North Texas - Health Science Center
Division:
HSC-Div of Rsrch & Innovation
SubDivision-Department:
HSC-Div of Rsrch & Innovation
Department:
HSC-Laboratory Animal Medicine-390010
Job Location:
Fort Worth
Salary:
$ 24 / hour
FTE:
.48
Retirement Eligibility:
Not Retirement Eligible
About Us - Values Overview:
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu .
Department Summary
The Department of Laboratory Animal Medicine (DLAM) is committed to providing UNTHSC faculty, staff, students and other partners with high quality, cost-effective research bio-resources. DLAM has a dedicated and experienced staff that contributes to the HSC's exemplary program of animal care and use. DLAM provides veterinary and personnel training and expertise in laboratory animal medicine and technology.
DLAM is dedicated to support the University's research and teaching goals, to promote and assure humane care and use of animals through compliance with the Animal Welfare Act, Office of Laboratory Animal Welfare, Association for Assessment and Accreditation of Laboratory Animal Care (AAALAC) International and University policies for the humane care and use of animals.
DLAM advises and educates researchers, staff, students and other professionals on animal experimentation issues and promotes best practices for the responsible use of animals.
Position Overview
Provide high level administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, preparing presentations, and scheduling meetings. Maintain records required for accreditation. Serve as EIS Coordinator and inventory control manager. Enter and update animal census numbers to expediate invoicing functions. May also train and supervise lower level clerical staff.
Minimum QualificationsBachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.Knowledge, Skills and Abilities
Exceptional communication and interpersonal skills.Advanced written communication skills.Advanced Microsoft Office skills.Knowledge of accounting/budgeting procedures.Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.Ability to conceptualize, plan and organize multiple programs and assignments effectively.Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.Skill in developing and maintaining good working relationships.Preferred Qualifications
Financial administration and budget management experience.Required License/Registration/Certifications
N/AJob Duties:
Prepare, update and distribute monthly charts for recording data; enter and compile data for census and breeding records each month.Review and have input on budget reports, help develop modifications and make recommendations.Coordinate, submit and track access requests for employees, research assistants, and student assistants.Pay and track invoices, manage and submit monthly expense report, organize and edit reports, memos, letters and other documents.Purchase of research animals, equipment and supplies. Responsible for weekly inventory, stocking and ordering of animal, staff, research, printing and office supplies. Coordinate service on office equipment.Answer phone, direct calls or take messages, handle routine and specific requests as appropriate. Greet visitors and act as gatekeeper for senior staff.Open, sort and distribute physical and electronic correspondence, manage publication subscriptions, update and manage departmental professional organization memberships.Participate in meetings and record minutes.Arrange parking and accommodations for vendors, technicians and visitors.Aid research assistants in needs for carcass disposal, gas cylinders, coordination with Lab Animal staff.
Work Schedule:
Up to 19 hours per week; schedule flexible based on candidate availability
Driving University Vehicle:
No
Security Sensitive:
This is a Security Sensitive Position.
Special Instructions:
N/A
Benefits:
For information regarding our Benefits, click here .
EEO Statement:
The University of North Texas System is firmly committed to equal opportunity and does not permitand takes actions to preventdiscrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
Administrative Coordinator
Employee Classification:
Administrative Coordinator
Campus:
University of North Texas - Health Science Center
Division:
HSC-Div of Rsrch & Innovation
SubDivision-Department:
HSC-Div of Rsrch & Innovation
Department:
HSC-Laboratory Animal Medicine-390010
Job Location:
Fort Worth
Salary:
$ 24 / hour
FTE:
.48
Retirement Eligibility:
Not Retirement Eligible
About Us - Values Overview:
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu .
Department Summary
The Department of Laboratory Animal Medicine (DLAM) is committed to providing UNTHSC faculty, staff, students and other partners with high quality, cost-effective research bio-resources. DLAM has a dedicated and experienced staff that contributes to the HSC's exemplary program of animal care and use. DLAM provides veterinary and personnel training and expertise in laboratory animal medicine and technology.
DLAM is dedicated to support the University's research and teaching goals, to promote and assure humane care and use of animals through compliance with the Animal Welfare Act, Office of Laboratory Animal Welfare, Association for Assessment and Accreditation of Laboratory Animal Care (AAALAC) International and University policies for the humane care and use of animals.
DLAM advises and educates researchers, staff, students and other professionals on animal experimentation issues and promotes best practices for the responsible use of animals.
Position Overview
Provide high level administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, preparing presentations, and scheduling meetings. Maintain records required for accreditation. Serve as EIS Coordinator and inventory control manager. Enter and update animal census numbers to expediate invoicing functions. May also train and supervise lower level clerical staff.
Minimum QualificationsBachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.Knowledge, Skills and Abilities
Exceptional communication and interpersonal skills.Advanced written communication skills.Advanced Microsoft Office skills.Knowledge of accounting/budgeting procedures.Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.Ability to conceptualize, plan and organize multiple programs and assignments effectively.Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.Skill in developing and maintaining good working relationships.Preferred Qualifications
Financial administration and budget management experience.Required License/Registration/Certifications
N/AJob Duties:
Prepare, update and distribute monthly charts for recording data; enter and compile data for census and breeding records each month.Review and have input on budget reports, help develop modifications and make recommendations.Coordinate, submit and track access requests for employees, research assistants, and student assistants.Pay and track invoices, manage and submit monthly expense report, organize and edit reports, memos, letters and other documents.Purchase of research animals, equipment and supplies. Responsible for weekly inventory, stocking and ordering of animal, staff, research, printing and office supplies. Coordinate service on office equipment.Answer phone, direct calls or take messages, handle routine and specific requests as appropriate. Greet visitors and act as gatekeeper for senior staff.Open, sort and distribute physical and electronic correspondence, manage publication subscriptions, update and manage departmental professional organization memberships.Participate in meetings and record minutes.Arrange parking and accommodations for vendors, technicians and visitors.Aid research assistants in needs for carcass disposal, gas cylinders, coordination with Lab Animal staff.
Work Schedule:
Up to 19 hours per week; schedule flexible based on candidate availability
Driving University Vehicle:
No
Security Sensitive:
This is a Security Sensitive Position.
Special Instructions:
N/A
Benefits:
For information regarding our Benefits, click here .
EEO Statement:
The University of North Texas System is firmly committed to equal opportunity and does not permitand takes actions to preventdiscrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.