Broward County
Business Services Manager - Purchasing Division
Broward County, Fort Lauderdale, Florida, us, 33336
The Purchasing Division for the Broward County Board of County Commissioners seeks qualified candidates for a Business Services Manager to help manage Purchasing Division services to support the County.The Purchasing Division is a centralized purchasing agency, responsible for procuring goods and services for County agencies, and includes administering the surplus and procurement card programs for the County.The Business Services Manager is a critical role within the Purchasing Division, responsible for leading a team, that is responsible for the following:Purchasing Card Program Management (for approximately 900 cardholders);Surplus Property Management;Policy and Procedures Manuals (maintaining, updating, distribution, etc.);Budgeting and Finance Management (budget preparation, expenditures, payroll);Human Resources Management (coordinates with HR Division for personnel actions, recruiting, etc.);Managing Board-directed programs or ordinances;Commission Agenda Reports Management;Procurement Reporting (internal and external);Public Records Requests and Records Management for the Division;Training and Development Management (60 procurement officers, 100+ agency buyers, as well as vendor training and certification);Creating and Maintaining Procurement Catalog Contracts;Maintaining solicitation templates and forms;Logistic/Resource Management Support for emergencies;Collaboration with Purchasing Managers and Information Technology Team.This position is also responsible for developing division communications and interfacing with County accounting, administration, auditor, budget, human resources, inspector general, professional standards, public, and other departments throughout the County, while coordinating with and ensuring leadership is apprised of all communications.The Business Services Manager must possess and demonstrate business acumen, integrity, experience in related matters, competency in role responsibilities, communication skills, temperament, and both strategic and operational planning capabilities to meet division commitments, aligned with organizational plans and leadership's goals. Leadership ability is essential to maintain momentum, and drive timely and effective business decisions and adapt to real-time needs and situations. Holds self and others accountable to meet commitments and communicates efficiently and effectively.The ideal candidate will be responsible for creating, developing, implementing and enhancing specific programs and organizational policies based on operational needs. Additionally, this candidate will report and escalate any major concerns to high-level executives and provide exceptional customer service to internal and external customers.General Description:
Administrative and supervisory work coordinating the procurement operations of the County's central purchasing system. Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.Minimum Education and Experience Requirements:
Requires a Bachelor's degree from an accredited college or university with major coursework in accounting, finance, public or business administration or closely related field.Requires six (6) years of progressively responsible professional administrative and financial management experience based on area of assignment including four (4) years of administrative/supervisory experience.Preferences:
Master's degree from an accredited college or university with major coursework in accounting, finance, public or business administration or closely related field.Certified Purchasing Card Professional (CPCP).Certified Project Management Professional (PMP).Two (2) years + Human Resource experience.Two (2) years + Government Budget experience.One (1) year + experience administering a Purchasing Card Program.One (1) year + experience administering a Surplus Disposal Program.Physical Demands:
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.Unavoidable Hazards (Work Environment):
None.Competencies:
Business Insight:
Applies knowledge of business and the marketplace to advance the organization's goals.Financial Acumen:
Interprets and applies key financial indicators to make better business decisions.Manages Complexity:
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.Decision Quality:
Makes good and timely decisions that keep the organization moving forward.Plans and Aligns:
Plans and prioritizes work to meet commitments aligned with organizational goals.Ensures Accountability:
Holds self and others accountable to meet commitments.Communicates Effectively:
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.Organizational Savvy:
Maneuvers comfortably through complex policy, process, and people-related organizational dynamics.Situational Adaptability:
Adapts approach and demeanor in real time to match the shifting demands of different situations.County Core Values:
All Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates:
Building partnerships and working collaboratively with others to meet shared objectives.Customer focus:
Building strong customer relationships and delivering customer-centric solutions.Instills trust:
Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences:
Recognizing the value that different perspectives and cultures bring to an organization.Americans with Disabilities Act (ADA) Compliance:
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities.Emergency Management Responsibilities:
During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.County-wide Employee Responsibilities:
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds.
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Administrative and supervisory work coordinating the procurement operations of the County's central purchasing system. Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.Minimum Education and Experience Requirements:
Requires a Bachelor's degree from an accredited college or university with major coursework in accounting, finance, public or business administration or closely related field.Requires six (6) years of progressively responsible professional administrative and financial management experience based on area of assignment including four (4) years of administrative/supervisory experience.Preferences:
Master's degree from an accredited college or university with major coursework in accounting, finance, public or business administration or closely related field.Certified Purchasing Card Professional (CPCP).Certified Project Management Professional (PMP).Two (2) years + Human Resource experience.Two (2) years + Government Budget experience.One (1) year + experience administering a Purchasing Card Program.One (1) year + experience administering a Surplus Disposal Program.Physical Demands:
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.Unavoidable Hazards (Work Environment):
None.Competencies:
Business Insight:
Applies knowledge of business and the marketplace to advance the organization's goals.Financial Acumen:
Interprets and applies key financial indicators to make better business decisions.Manages Complexity:
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.Decision Quality:
Makes good and timely decisions that keep the organization moving forward.Plans and Aligns:
Plans and prioritizes work to meet commitments aligned with organizational goals.Ensures Accountability:
Holds self and others accountable to meet commitments.Communicates Effectively:
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.Organizational Savvy:
Maneuvers comfortably through complex policy, process, and people-related organizational dynamics.Situational Adaptability:
Adapts approach and demeanor in real time to match the shifting demands of different situations.County Core Values:
All Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates:
Building partnerships and working collaboratively with others to meet shared objectives.Customer focus:
Building strong customer relationships and delivering customer-centric solutions.Instills trust:
Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences:
Recognizing the value that different perspectives and cultures bring to an organization.Americans with Disabilities Act (ADA) Compliance:
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities.Emergency Management Responsibilities:
During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.County-wide Employee Responsibilities:
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds.
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