Business Services Manager - Purchasing Division

REQUIREMENTS AND PREFERENCESThe Purchasing Division for the Broward County Board of County Commissioners seeks qualified candidates for a Business Services Manager to help manage Purchasing Division services to support the County.The Purchasing Division is a centralized purchasing agency, responsible for procuring goods and services for County agencies, and includes administering the surplus and procurement card programs for the County.The Business Services Manager is a critical role within the Purchasing Division, responsible for leading a team, that is responsible for the following:Purchasing Card Program Management (for approximately 900 cardholders);Surplus Property Management;Policy and Procedures Manuals (maintaining, updating, distribution, etc.);Budgeting and Finance Management (budget preparation, expenditures, payroll);Human Resources Management (coordinates with HR Division for personnel actions, recruiting, etc.);Managing Board-directed programs or ordinances;Commission Agenda Reports Management;Procurement Reporting (internal and external);Public Records Requests and Records Management for the Division;Training and Development Management (60 procurement officers, 100+ agency buyers, as well as vendor training and certification);Creating and Maintaining Procurement Catalog Contracts;Maintaining solicitation templates and forms;Logistic/Resource Management Support for emergencies;Collaboration with Purchasing Managers and Information Technology Team.This position is also responsible for developing division communications and interfacing with County accounting, administration, auditor, budget, human resources, inspector general, professional standards, public, and other departments throughout the County, while coordinating with and ensuring leadership is apprised of all communications.The Business Services Manager must possess and demonstrate business acumen, integrity, experience in related matters, competency in role responsibilities, communication skills, temperament, and both strategic and operational planning capabilities to meet division commitments, aligned with organizational plans and leadership's goals. Leadership ability is essential to maintain momentum, and drive timely and effective business decisions and adapt to real time needs and situations. Holds self and others accountable to meet commitments and communicates efficiently and effectively.The ideal candidate will be responsible for creating, developing, implementing and enhancing specific programs and organizational policies based on operational needs. Additionally, this candidate will report and escalate any major concerns to high level executives and provide exceptional customer service to internal and external customers.General Description:Administrative and supervisory work coordinating the procurement operations of the County's central purchasing system. Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.Minimum Education and Experience Requirements:Requires a Bachelor's degree from an accredited college or university with major coursework in accounting, finance, public or business administration or closely related field.Requires six (6) years of progressively responsible professional administrative and financial management experience based on area of assignment including four (4) years of administrative/supervisory experience.Preferences:Master's degree from an accredited college or university with major coursework in accounting, finance, public or business administration or closely related field.Certified Purchasing card Professional (CPCP).Certified Project Management Professional (PMP).Two (2) years + Human Resource experience.Two (2) years + Government Budget experience.One (1) years + experience administering a Purchasing Card Program.One (1) years + experience administering a Surplus Disposal Program.DUTIES AND RESPONSIBILITIESThe functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.Oversees the business functions of an agency including purchasing, personnel, revenue/cash handling and auditing, payroll, accounts receivable and payable, inventory, grants, contracts, trust administration and revenue development.Recommends changes to strategic plan based past, current and forecasted data; provides fiscal oversight for the assigned operation.Manages the formulation and preparation of operating and capital budgets.Prepares financial forecasts, trend analysis and projections.Provides Human Resources oversight to ensure policy compliance and adherence.Tracks productivity including revenue generation for performance evaluation and reporting.Prepares annual budget including capital submissions, fund appropriations and personnel cap adjustments when appropriate.Provides senior management with statistical data and input on current and developing programs.Supervises and participates in the preparation and execution of contract agreements; monitors contract activities and ensures compliance with contract provisions.Makes recommendations for procedural changes in internal agency operations to improve efficiencies and enhance productivity; makes recommendations for achievement of strategic plans.Manages, prepares and makes recommendations for agency's operating budget for general fund, grant funds and capital budgets; submits budget transfers and journal vouchers as necessary and approval of expenditures.Creates specifications for goods and services that agency requires to procure via a Request for Letters of Interest, Standard Purchase Requisition (RQS), and Master Agreement Requisition (RQM). Establishes contracts with vendors to create master agreements; is responsible for contract management, administration and monitoring.Provides day-to-day oversight of grant forecasts and utilization for both revenues and expenditure as well as compliance to grant requirements.Monitors expenses and transfers funds as needed.Plans, directs and supervises the activities of professional, administrative and clerical staff.Participates in contract negotiations, ensures compliance with contract provisions.Performs related work as assigned.WORK ENVIRONMENT

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