Stony Brook University
Contract Officer II / Procurement Associate, Temporary
Stony Brook University, Ronkonkoma, New York, United States, 11779
Job Description - Contract Officer II / Procurement Associate (2400726)Position SummaryAt Stony Brook Medicine, our
Contract Officer II / Procurement Associate
is responsible to be familiar and adept with the proper execution of all transactions related to the purchasing and acquisition of medical and non-medical goods, including commodities, service maintenance, software, memberships, consulting, and IT contracts equipment, services and contracts at the scope and threshold for Construction, P.M.O., Facilities, Equipment, and Physical Plant including architectural and engineering and consulting contracts. Handles emergencies as needed and obtaining in accordance with NYS Procurement Guidelines, proper approval from OSC and payment for all goods and services received at University Hospital Medical Center in accordance with SUNY and New York State Policies and Procedures and Standards.Duties of a Contract Officer II / Procurement Associate may include the following, but are not limited to:The incumbent will self-reliantly have the primary responsibility to execute simple to more technical small to mid-dollar value purchasing transactions for capital projects including construction related service contracts, equipment acquisitions, Physical Plant acquisitions and project management.Become independently proficient at developing, soliciting, and awarding sealed bids, requests for proposals, request for qualification and request for information responsible to process varied dollar and simple to complex purchasing transactions.Follow up on accounts payable payment problems including increasing quantities, notify department of funding shortages, timely change order execution, follow up on receipts of materials that by-passed Purchasing, train departments about State rules and regulations for sole source commodities, provide timely customer service response to calls for assistance in solving procurement problems.Maintain detailed audit compliant documents, records, and files.Work with buying/contracts staff to maximize purchases from NYS Certified Minority and Woman owned firms under the MWBE and SDVOB programs.Meet and interact with users and vendors for best pricing product presentation.May be assigned a Procurement Charge card (“P” card) for usage as needed, within the guidelines and usage set forth by NYS Law.Qualifications:Required Qualifications:Bachelor's Degree and 2 years of Procurement experience; in lieu of Bachelor’s degree, an Associate’s degree and 5 years of Procurement experience will be considered.Due to the large volume of contract reading, candidate must have excellent reading and writing skills.The ability to retain contract details and terms.Strong computer and customer service skills.Detail oriented.Strong organizational skills.Preferred:Experience working in a large institution (Medical, Educational or Business), or government agency.Special Notes:
Resume/CV should be included with the online application.Posting Overview:
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date.Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.Complete electronic reference check with a minimum of three (3) professional references.Successfully complete a 4 panel drug screen.Meet Regulatory Requirements for pre-employment screenings.Provide a copy of any required New York State license(s)/certificate(s).Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.Anticipated Pay Range:The starting salary range (or hiring range) for this position has been established as - $53,000 - $70,000 / year.Job Number: 2400726Official Job Title: TH Instructional Support AssociateJob Field: Administrative & Professional (non-Clinical)Primary Location: US-NY-RonkonkomaDepartment/Hiring Area: University Hospital Purchasing DepartmentSchedule: Full-timeShift: Day ShiftShift Hours: 8:00AM -5:00PMPass Days: Sat, SunPosting Start Date: Apr 23, 2024Posting End Date: OngoingSalary: $53,000 - $70,000 / yearSalary Grade: SL2
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Contract Officer II / Procurement Associate
is responsible to be familiar and adept with the proper execution of all transactions related to the purchasing and acquisition of medical and non-medical goods, including commodities, service maintenance, software, memberships, consulting, and IT contracts equipment, services and contracts at the scope and threshold for Construction, P.M.O., Facilities, Equipment, and Physical Plant including architectural and engineering and consulting contracts. Handles emergencies as needed and obtaining in accordance with NYS Procurement Guidelines, proper approval from OSC and payment for all goods and services received at University Hospital Medical Center in accordance with SUNY and New York State Policies and Procedures and Standards.Duties of a Contract Officer II / Procurement Associate may include the following, but are not limited to:The incumbent will self-reliantly have the primary responsibility to execute simple to more technical small to mid-dollar value purchasing transactions for capital projects including construction related service contracts, equipment acquisitions, Physical Plant acquisitions and project management.Become independently proficient at developing, soliciting, and awarding sealed bids, requests for proposals, request for qualification and request for information responsible to process varied dollar and simple to complex purchasing transactions.Follow up on accounts payable payment problems including increasing quantities, notify department of funding shortages, timely change order execution, follow up on receipts of materials that by-passed Purchasing, train departments about State rules and regulations for sole source commodities, provide timely customer service response to calls for assistance in solving procurement problems.Maintain detailed audit compliant documents, records, and files.Work with buying/contracts staff to maximize purchases from NYS Certified Minority and Woman owned firms under the MWBE and SDVOB programs.Meet and interact with users and vendors for best pricing product presentation.May be assigned a Procurement Charge card (“P” card) for usage as needed, within the guidelines and usage set forth by NYS Law.Qualifications:Required Qualifications:Bachelor's Degree and 2 years of Procurement experience; in lieu of Bachelor’s degree, an Associate’s degree and 5 years of Procurement experience will be considered.Due to the large volume of contract reading, candidate must have excellent reading and writing skills.The ability to retain contract details and terms.Strong computer and customer service skills.Detail oriented.Strong organizational skills.Preferred:Experience working in a large institution (Medical, Educational or Business), or government agency.Special Notes:
Resume/CV should be included with the online application.Posting Overview:
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date.Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.Complete electronic reference check with a minimum of three (3) professional references.Successfully complete a 4 panel drug screen.Meet Regulatory Requirements for pre-employment screenings.Provide a copy of any required New York State license(s)/certificate(s).Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.Anticipated Pay Range:The starting salary range (or hiring range) for this position has been established as - $53,000 - $70,000 / year.Job Number: 2400726Official Job Title: TH Instructional Support AssociateJob Field: Administrative & Professional (non-Clinical)Primary Location: US-NY-RonkonkomaDepartment/Hiring Area: University Hospital Purchasing DepartmentSchedule: Full-timeShift: Day ShiftShift Hours: 8:00AM -5:00PMPass Days: Sat, SunPosting Start Date: Apr 23, 2024Posting End Date: OngoingSalary: $53,000 - $70,000 / yearSalary Grade: SL2
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