Stony Brook University
Contract Officer II / Procurement Associate
Stony Brook University, Ronkonkoma, New York, United States, 11779
Job Description - Contract Officer II / Procurement Associate (2400726)Position SummaryAt Stony Brook Medicine, our
Contract Officer II / Procurement Associate
is responsible to be familiar and adept with the proper execution of all transactions related to the purchasing and acquisition of medical and non-medical goods, including commodities, service maintenance, software, memberships, consulting, and IT contracts. Handles emergencies as needed in accordance with NYS Procurement Guidelines, obtaining proper approval from OSC and payment for all goods and services received at University Hospital Medical Center in accordance with SUNY and New York State Policies and Procedures.Duties of a Contract Officer II / Procurement Associate may include the following, but are not limited to:The incumbent will self-reliantly have the primary responsibility to execute small to mid-dollar value purchasing transactions for capital projects including construction-related service contracts, equipment acquisitions, and project management.Become independently proficient at developing, soliciting, and awarding sealed bids, requests for proposals, and requests for qualifications.Follow up on accounts payable payment problems, notify departments of funding shortages, and provide timely customer service response to procurement issues.Maintain detailed audit-compliant documents, records, and files.Work with buying/contracts staff to maximize purchases from NYS Certified Minority and Woman-owned firms.Meet and interact with users and vendors for best pricing product presentation.May be assigned a Procurement Charge card (“P” card”) for usage as needed.Qualifications:Required Qualifications:Bachelor's Degree and 2 years of Procurement experience; in lieu of Bachelor’s degree, an Associate’s degree and 5 years of Procurement experience will be considered.Excellent reading and writing skills.The ability to retain contract details and terms.Strong computer and customer service skills.Detail-oriented with strong organizational skills.Preferred:Experience working in a large institution (Medical, Educational, or Business), or government agency.Special Notes:
Resume/CV should be included with the online application.Posting Overview:
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised to submit applications before the initial review date for full consideration.Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance.Complete electronic reference check with a minimum of three (3) professional references.Successfully complete a 4-panel drug screen.Provide a copy of any required New York State license(s)/certificate(s).Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.Stony Brook University is committed to excellence in diversity and creating an inclusive environment. All qualified applicants will receive consideration for employment without regard to protected classes under federal or state laws.If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.Anticipated Pay Range:The starting salary range for this position has been established as - $53,000 - $70,000 / year.Job Number:
2400726Official Job Title:
TH Instructional Support AssociateJob Field:
Administrative & Professional (non-Clinical)Primary Location:
US-NY-RonkonkomaDepartment/Hiring Area:
University Hospital Purchasing DepartmentSchedule:
Full-timeShift:
Day ShiftShift Hours:
8:00 AM - 5:00 PMSalary Grade:
SL2
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Contract Officer II / Procurement Associate
is responsible to be familiar and adept with the proper execution of all transactions related to the purchasing and acquisition of medical and non-medical goods, including commodities, service maintenance, software, memberships, consulting, and IT contracts. Handles emergencies as needed in accordance with NYS Procurement Guidelines, obtaining proper approval from OSC and payment for all goods and services received at University Hospital Medical Center in accordance with SUNY and New York State Policies and Procedures.Duties of a Contract Officer II / Procurement Associate may include the following, but are not limited to:The incumbent will self-reliantly have the primary responsibility to execute small to mid-dollar value purchasing transactions for capital projects including construction-related service contracts, equipment acquisitions, and project management.Become independently proficient at developing, soliciting, and awarding sealed bids, requests for proposals, and requests for qualifications.Follow up on accounts payable payment problems, notify departments of funding shortages, and provide timely customer service response to procurement issues.Maintain detailed audit-compliant documents, records, and files.Work with buying/contracts staff to maximize purchases from NYS Certified Minority and Woman-owned firms.Meet and interact with users and vendors for best pricing product presentation.May be assigned a Procurement Charge card (“P” card”) for usage as needed.Qualifications:Required Qualifications:Bachelor's Degree and 2 years of Procurement experience; in lieu of Bachelor’s degree, an Associate’s degree and 5 years of Procurement experience will be considered.Excellent reading and writing skills.The ability to retain contract details and terms.Strong computer and customer service skills.Detail-oriented with strong organizational skills.Preferred:Experience working in a large institution (Medical, Educational, or Business), or government agency.Special Notes:
Resume/CV should be included with the online application.Posting Overview:
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised to submit applications before the initial review date for full consideration.Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance.Complete electronic reference check with a minimum of three (3) professional references.Successfully complete a 4-panel drug screen.Provide a copy of any required New York State license(s)/certificate(s).Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.Stony Brook University is committed to excellence in diversity and creating an inclusive environment. All qualified applicants will receive consideration for employment without regard to protected classes under federal or state laws.If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.Anticipated Pay Range:The starting salary range for this position has been established as - $53,000 - $70,000 / year.Job Number:
2400726Official Job Title:
TH Instructional Support AssociateJob Field:
Administrative & Professional (non-Clinical)Primary Location:
US-NY-RonkonkomaDepartment/Hiring Area:
University Hospital Purchasing DepartmentSchedule:
Full-timeShift:
Day ShiftShift Hours:
8:00 AM - 5:00 PMSalary Grade:
SL2
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