Stony Brook University
Contract Officer II / Procurement Associate
Stony Brook University, Ronkonkoma, New York, United States, 11779
Job Description - Contract Officer II / Procurement Associate (2400726)Position SummaryAt Stony Brook Medicine, our
Contract Officer II / Procurement Associate
is responsible for the proper execution of all transactions related to the purchasing and acquisition of medical and non-medical goods, including commodities, service maintenance, software, memberships, consulting, and IT contracts. The role involves handling emergencies as needed and obtaining proper approvals from OSC and payment for all goods and services received at University Hospital Medical Center in accordance with SUNY and New York State Policies and Procedures.Duties of a Contract Officer II / Procurement Associate may include the following, but are not limited to:The incumbent will execute simple to more technical small to mid-dollar value purchasing transactions for capital projects, including construction-related service contracts and equipment acquisitions. Responsibilities include user and department head interaction for project planning requirements, vendor research, and ensuring timely payment of invoices.Develop, solicit, and award sealed bids, requests for proposals, and requests for qualifications. Provide guidance in the preparation of requisition approvals for user departments.Interact with department heads for project planning, vendor responsibility review, and ensure compliance with New York State requirements.Follow up on accounts payable payment issues and train departments on state rules and regulations for procurement.Maintain detailed audit-compliant documents, records, and files.Work with buying/contracts staff to maximize purchases from NYS Certified Minority and Woman owned firms under the MWBE and SDVOB programs.Meet and interact with users and vendors for best pricing product presentation.May be assigned a Procurement Charge card for usage as needed, within NYS Law guidelines.Qualifications:Required Qualifications:Bachelor's Degree and 2 years of Procurement experience; in lieu of a Bachelor’s degree, an Associate’s degree and 5 years of Procurement experience will be considered.Excellent reading and writing skills due to the volume of contract reading.The ability to retain contract details and terms.Strong computer and customer service skills.Detail-oriented with strong organizational skills.Preferred:Experience working in a large institution (Medical, Educational, or Business), or government agency.Special Notes:
Resume/CV should be included with the online application.Posting Overview:
This position will remain posted until filled or for a maximum of 90 days. Applications must be received before the initial review date.Prior to start date, the selected candidate must meet the following requirements:Successfully complete a pre-employment physical examination and obtain medical clearance.Complete an electronic reference check with a minimum of three professional references.Successfully complete a 4-panel drug screen.Meet Regulatory Requirements for pre-employment screenings.Provide a copy of any required New York State license(s)/certificate(s).Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment.If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.Anticipated Pay Range:The starting salary range for this position is $53,000 - $70,000 / year.Job Number:
2400726Official Job Title:
TH Instructional Support AssociateJob Field:
Administrative & Professional (non-Clinical)Primary Location:
US-NY-RonkonkomaDepartment/Hiring Area:
University Hospital Purchasing DepartmentSchedule:
Full-timeShift:
Day Shift (8:00 AM - 5:00 PM)Posting Start Date:
Apr 23, 2024Posting End Date:
OngoingSalary Grade:
SL2
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Contract Officer II / Procurement Associate
is responsible for the proper execution of all transactions related to the purchasing and acquisition of medical and non-medical goods, including commodities, service maintenance, software, memberships, consulting, and IT contracts. The role involves handling emergencies as needed and obtaining proper approvals from OSC and payment for all goods and services received at University Hospital Medical Center in accordance with SUNY and New York State Policies and Procedures.Duties of a Contract Officer II / Procurement Associate may include the following, but are not limited to:The incumbent will execute simple to more technical small to mid-dollar value purchasing transactions for capital projects, including construction-related service contracts and equipment acquisitions. Responsibilities include user and department head interaction for project planning requirements, vendor research, and ensuring timely payment of invoices.Develop, solicit, and award sealed bids, requests for proposals, and requests for qualifications. Provide guidance in the preparation of requisition approvals for user departments.Interact with department heads for project planning, vendor responsibility review, and ensure compliance with New York State requirements.Follow up on accounts payable payment issues and train departments on state rules and regulations for procurement.Maintain detailed audit-compliant documents, records, and files.Work with buying/contracts staff to maximize purchases from NYS Certified Minority and Woman owned firms under the MWBE and SDVOB programs.Meet and interact with users and vendors for best pricing product presentation.May be assigned a Procurement Charge card for usage as needed, within NYS Law guidelines.Qualifications:Required Qualifications:Bachelor's Degree and 2 years of Procurement experience; in lieu of a Bachelor’s degree, an Associate’s degree and 5 years of Procurement experience will be considered.Excellent reading and writing skills due to the volume of contract reading.The ability to retain contract details and terms.Strong computer and customer service skills.Detail-oriented with strong organizational skills.Preferred:Experience working in a large institution (Medical, Educational, or Business), or government agency.Special Notes:
Resume/CV should be included with the online application.Posting Overview:
This position will remain posted until filled or for a maximum of 90 days. Applications must be received before the initial review date.Prior to start date, the selected candidate must meet the following requirements:Successfully complete a pre-employment physical examination and obtain medical clearance.Complete an electronic reference check with a minimum of three professional references.Successfully complete a 4-panel drug screen.Meet Regulatory Requirements for pre-employment screenings.Provide a copy of any required New York State license(s)/certificate(s).Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment.If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.Anticipated Pay Range:The starting salary range for this position is $53,000 - $70,000 / year.Job Number:
2400726Official Job Title:
TH Instructional Support AssociateJob Field:
Administrative & Professional (non-Clinical)Primary Location:
US-NY-RonkonkomaDepartment/Hiring Area:
University Hospital Purchasing DepartmentSchedule:
Full-timeShift:
Day Shift (8:00 AM - 5:00 PM)Posting Start Date:
Apr 23, 2024Posting End Date:
OngoingSalary Grade:
SL2
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