Colorado
Facilities Manager
Colorado, Denver, Colorado, United States, 80285
This position is only open to current Residents of Colorado.Incumbent will be required to complete work for CDE within Colorado.Colorado Department of Education – What We DoThe Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.
As the administrative arm of the
State Board of Education , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.
CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.
CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.
Why Work For CDEThe work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!The following is a summary of the benefits we offer:
Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.Employer paid short-term disability and life insuranceUp to 160 hours of Paid Family Medical Leave (PFML)11 paid holidays per yearCompetitive vacation and sick leave accrualsRetirement through the Public Employees Retirement Association (PERA)
www.copera.orgEmployer paid RTD Eco Pass (certain restrictions may apply)Paid professional development opportunitiesWork Environment:
This position is Full-time, Onsite (Required to report to the Office/Work Site to complete work duties).Office hours are typically Mon-Fri, 8 am-5 pmExtended hours during the evening or the weekend may be required by business needsTravel required
within Denver Metro/Downtown for Meetings/Training
Required to report to the work locationEssential Functions (ADAAA)
VERY HEAVY/Office-Work Site Environment:
Required to exert in excess of 100 lbs. of force occasionally, and/or in excess of 50 lbs. of force frequently, and/or in excess of 20 lbs. of force constantly to move objectsRequired lifting, bending, stooping, pushing, walking, squatting, climbing, etc.May Require exposure to inclement weather, extreme temperatures, high elevations, noise, etc.
DL Required:
Required to safely operate a motor vehicle
( OR State of Colorado Fleet motor vehicle/Colorado DL required)
to complete travel requirements.
(For positions with extensive travel that cannot be completed by public transportation or Lift/Uber--this is a terminable condition of employment)
Position Summary:The Colorado Department of Education is creating a new role to help coordinate differing aspects of facility management. This is an exciting opportunity for a well-organized, articulate, and creative person to work with our leadership in developing a job that focuses on space planning, facilities management, and direct construction management. There is potential growth opportunity to serve as the agency’s delegate to the Office of the State Architect, depending on experience.
Description of JobThis position reports directly to the
Deputy Commissioner, Strategy
and provides professional support and expertise to department leadership in areas such as coordinating any assigned building repairs, upgrades, renovations, staff relocations, and any facilities related maintenance and special projects. May serve as delegate to the office of the State Architect, depending on work experience. Must be able to work under minimum supervision.Day-to-day facility management for the agency across three buildings:
Two leased properties at 201 Colfax Ave, and two suites at 1525 Sherman St. and one owned facility: the Colorado Talking Book Library and State Publications Library, located at 180 Sheridan. *All efforts at CTBL to be verified and coordinated with library director.Performs periodic building and site inspections of all facilities to identify any deferred maintenance items, accessibility, safety or security issues and ensure all facilities are maintained in a safe and functionally operational condition.Acts as principal liaison with other state agencies and landlords around capital needs, supporting ongoing maintenance needs and escalating to the correct agency and/or vendor, for leased spaces.
Submission of work orders for maintenance and coordination with DPA Capitol Complex project manager to ensure appropriate resolution.
Coordinates use of shared spaces (potentially through software application).Coordinates mailroom activities at 201 Colfax.Coordinate security efforts across all locations.
Manages third-party security contract at 201 E Colfax. Primary contact for security personnel, coordination with vendor, authorization of invoices, ensuring contractual provisions are met, etc.Building warden, policy creation, main point of contact for keys and badges. This position ensures the employee data stored in the emergency contact system is accurate. Position removes terminated employees and adds new hires to the database.Coordinates with DPA Capitol Complex and Colorado State Patrol on regular fire drills and/or emergency preparedness training.Coordinates with State Board of Education director on security for State Board meetings (obtaining additional State Patrol Officers to cover board meetings that may warrant additional security).
Create and maintain Continuity of Operations PlanConstruction Project Management: Works with the Library Director, Budget, Purchasing, and Capital Construction Unit to determine, review, and address facilities related decisions or activities.Serves as Project Manager on CTBL construction projects (and works collaboratively with DPA Capital Complex Project Manager at 201 Colfax and 1525 Sherman). Applies principles, methods or tools for project execution including project schedules, coordination, monitoring, evaluating, and management of project resources and performance.
https://osa.colorado.gov/sites/osa/files/documents/SBP-basicsteps_2024_Drupal.pdfProactively communicates with the Library Director regarding construction and maintenance projects, including consulting on project planning, schedules/timelines, coordination, monitoring, evaluation, and budgets.Adheres to budget estimates, confirms funding approval for proposals and vendor payments related to procurement of materials and/or services performed.Leads planning and budget request process for all construction projects.May also serve as delegate to the Office of the State architect, responsible for adherence to applicable policies and procedures:
https://osa.colorado.gov/state-buildings/project-management-policies-guidelinesContinued assessment of agency space needs: Consults with designated program staff to develop, coordinate, analyze and review department plans to strategize and prioritize occupancy of facilities based on current and projected changes, budget conditions, and staffing numbers.Reviews and provides analysis of space standards by Program while planning and facilitating service integration activities.Decides how to use available resources to design and develop occupancy and space plans.Ability to research and interpret lease documents, contracts and other formal agreements and fiscal/funding data; translate, exchange information, and present ideas clearly and accurately.Technical & Operational Support: Develop and implement appropriate policies and procedures related to areas of responsibility as needed or requested.Apply technical skills to provide sufficient operational support and perform job effectively, efficiently, and timely.Participate in cross-training with Team Members to serve as a back-up as needed and create backups for assigned responsibilities.MINIMUM
EXPERIENCE
REQUIREMENTS:
7 years of facilities management and/or construction Project Management, security management, construction general management experience.A Project Management Bachelors degree, or PMP can substitute for 4 of these years.
Conditions of Employment
(Required):
Must be willing and able to submit to the pre-screening process and pass a background check.Ability and willingness to independently determine, obtain means, and complete required travel.Work extended schedule per business needs.Report to work location per business needs.Valid Driver's License Required: Required to safely operate a motor vehicle to complete travel requirements.
Valid Colorado Driver's License Required: Required to safely operate a
State of Colorado Fleet Motor vehicle
to complete travel requirements.Complete Applications must include :
Completed Online Application:
Required - Submitted through our
ATS .Resume: Required -
Copy and Paste into the Supplemental Questions (11,000 character limit, approx. 3 pages)College Transcripts:
If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Failure to submit a complete application
as defined above by the announcement close
will result in your application being removed from consideration.
** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.
All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
Email Address:All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.
Appeal Rights:If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at
www.colorado.gov/spb .
A standard appeal form is available at:
https://spb.colorado.gov/ . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Equity, Diversity, and Inclusion (EDI) and Equal Employment OpportunityThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to
hr@cde.state.co.us .
#J-18808-Ljbffr
As the administrative arm of the
State Board of Education , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.
CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.
CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.
Why Work For CDEThe work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!The following is a summary of the benefits we offer:
Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.Employer paid short-term disability and life insuranceUp to 160 hours of Paid Family Medical Leave (PFML)11 paid holidays per yearCompetitive vacation and sick leave accrualsRetirement through the Public Employees Retirement Association (PERA)
www.copera.orgEmployer paid RTD Eco Pass (certain restrictions may apply)Paid professional development opportunitiesWork Environment:
This position is Full-time, Onsite (Required to report to the Office/Work Site to complete work duties).Office hours are typically Mon-Fri, 8 am-5 pmExtended hours during the evening or the weekend may be required by business needsTravel required
within Denver Metro/Downtown for Meetings/Training
Required to report to the work locationEssential Functions (ADAAA)
VERY HEAVY/Office-Work Site Environment:
Required to exert in excess of 100 lbs. of force occasionally, and/or in excess of 50 lbs. of force frequently, and/or in excess of 20 lbs. of force constantly to move objectsRequired lifting, bending, stooping, pushing, walking, squatting, climbing, etc.May Require exposure to inclement weather, extreme temperatures, high elevations, noise, etc.
DL Required:
Required to safely operate a motor vehicle
( OR State of Colorado Fleet motor vehicle/Colorado DL required)
to complete travel requirements.
(For positions with extensive travel that cannot be completed by public transportation or Lift/Uber--this is a terminable condition of employment)
Position Summary:The Colorado Department of Education is creating a new role to help coordinate differing aspects of facility management. This is an exciting opportunity for a well-organized, articulate, and creative person to work with our leadership in developing a job that focuses on space planning, facilities management, and direct construction management. There is potential growth opportunity to serve as the agency’s delegate to the Office of the State Architect, depending on experience.
Description of JobThis position reports directly to the
Deputy Commissioner, Strategy
and provides professional support and expertise to department leadership in areas such as coordinating any assigned building repairs, upgrades, renovations, staff relocations, and any facilities related maintenance and special projects. May serve as delegate to the office of the State Architect, depending on work experience. Must be able to work under minimum supervision.Day-to-day facility management for the agency across three buildings:
Two leased properties at 201 Colfax Ave, and two suites at 1525 Sherman St. and one owned facility: the Colorado Talking Book Library and State Publications Library, located at 180 Sheridan. *All efforts at CTBL to be verified and coordinated with library director.Performs periodic building and site inspections of all facilities to identify any deferred maintenance items, accessibility, safety or security issues and ensure all facilities are maintained in a safe and functionally operational condition.Acts as principal liaison with other state agencies and landlords around capital needs, supporting ongoing maintenance needs and escalating to the correct agency and/or vendor, for leased spaces.
Submission of work orders for maintenance and coordination with DPA Capitol Complex project manager to ensure appropriate resolution.
Coordinates use of shared spaces (potentially through software application).Coordinates mailroom activities at 201 Colfax.Coordinate security efforts across all locations.
Manages third-party security contract at 201 E Colfax. Primary contact for security personnel, coordination with vendor, authorization of invoices, ensuring contractual provisions are met, etc.Building warden, policy creation, main point of contact for keys and badges. This position ensures the employee data stored in the emergency contact system is accurate. Position removes terminated employees and adds new hires to the database.Coordinates with DPA Capitol Complex and Colorado State Patrol on regular fire drills and/or emergency preparedness training.Coordinates with State Board of Education director on security for State Board meetings (obtaining additional State Patrol Officers to cover board meetings that may warrant additional security).
Create and maintain Continuity of Operations PlanConstruction Project Management: Works with the Library Director, Budget, Purchasing, and Capital Construction Unit to determine, review, and address facilities related decisions or activities.Serves as Project Manager on CTBL construction projects (and works collaboratively with DPA Capital Complex Project Manager at 201 Colfax and 1525 Sherman). Applies principles, methods or tools for project execution including project schedules, coordination, monitoring, evaluating, and management of project resources and performance.
https://osa.colorado.gov/sites/osa/files/documents/SBP-basicsteps_2024_Drupal.pdfProactively communicates with the Library Director regarding construction and maintenance projects, including consulting on project planning, schedules/timelines, coordination, monitoring, evaluation, and budgets.Adheres to budget estimates, confirms funding approval for proposals and vendor payments related to procurement of materials and/or services performed.Leads planning and budget request process for all construction projects.May also serve as delegate to the Office of the State architect, responsible for adherence to applicable policies and procedures:
https://osa.colorado.gov/state-buildings/project-management-policies-guidelinesContinued assessment of agency space needs: Consults with designated program staff to develop, coordinate, analyze and review department plans to strategize and prioritize occupancy of facilities based on current and projected changes, budget conditions, and staffing numbers.Reviews and provides analysis of space standards by Program while planning and facilitating service integration activities.Decides how to use available resources to design and develop occupancy and space plans.Ability to research and interpret lease documents, contracts and other formal agreements and fiscal/funding data; translate, exchange information, and present ideas clearly and accurately.Technical & Operational Support: Develop and implement appropriate policies and procedures related to areas of responsibility as needed or requested.Apply technical skills to provide sufficient operational support and perform job effectively, efficiently, and timely.Participate in cross-training with Team Members to serve as a back-up as needed and create backups for assigned responsibilities.MINIMUM
EXPERIENCE
REQUIREMENTS:
7 years of facilities management and/or construction Project Management, security management, construction general management experience.A Project Management Bachelors degree, or PMP can substitute for 4 of these years.
Conditions of Employment
(Required):
Must be willing and able to submit to the pre-screening process and pass a background check.Ability and willingness to independently determine, obtain means, and complete required travel.Work extended schedule per business needs.Report to work location per business needs.Valid Driver's License Required: Required to safely operate a motor vehicle to complete travel requirements.
Valid Colorado Driver's License Required: Required to safely operate a
State of Colorado Fleet Motor vehicle
to complete travel requirements.Complete Applications must include :
Completed Online Application:
Required - Submitted through our
ATS .Resume: Required -
Copy and Paste into the Supplemental Questions (11,000 character limit, approx. 3 pages)College Transcripts:
If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Failure to submit a complete application
as defined above by the announcement close
will result in your application being removed from consideration.
** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.
All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
Email Address:All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.
Appeal Rights:If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at
www.colorado.gov/spb .
A standard appeal form is available at:
https://spb.colorado.gov/ . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Equity, Diversity, and Inclusion (EDI) and Equal Employment OpportunityThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to
hr@cde.state.co.us .
#J-18808-Ljbffr