Kings County
Clerk/Recorder Specialist I/II
Kings County, Hanford, California, United States, 93230
There is one current vacancy in the Kings County Assessor/Clerk/Recorder's Office. Future vacancies for this position may be filled from the eligible list to be established. The life of this eligible list is six months.SALARY
Clerk/Recorder Specialist I:
$16.87 - $20.58 Hourly; $35,089.60 - $42,806.40 AnnuallyClerk/Recorder Specialist II:
$18.63 - $22.74 Hourly; $38,750.40 - $47,299.20 AnnuallyDISTINGUISHING CHARACTERISTICS
The County Assessor/Clerk/Recorder's Office is composed of two divisions: Assessor and Clerk/Recorder. The Clerk/Recorder Specialist classification series is primarily utilized in the Clerk/Recorder Division of the department. Incumbents report to the Clerk/Recorder Manager and are responsible for the examination and appropriate recording of a wide variety of legal and other documents.Clerk/Recorder Specialist I is the entry level classification in the series. Incumbents work under close and continuous supervision while learning the duties. Clerk/Recorder Specialist II is the experienced level. Incumbents are expected to be technically proficient in performing the full range of assignments. Incumbents may advance to level II upon satisfactory completion of the minimum requirements for the higher level and when, upon the recommendation of the Department Head they have demonstrated the ability to perform at the experienced level.Duties include but are not limited to those described below. Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.Performs specialized clerical duties involving the examination and recording of official federal, state, county and local records and documents, issuing vital statistics, birth and death certificates, marriage licenses, fictitious business name statements, etc., using knowledge, interpretation and application of federal and state codes, laws and manuals related to recording documents to establish official county records; assists the public at the counter or on the telephone with inquiries on how to receive birth, death, marriage certificates or marriage licenses and how to record property transactions; accepts and processes vital records requests; examines documents to be recorded, determines recordability, and records documents; logs military discharges to establish veteran record information; scans images and reviews for clarity and accuracy; compiles, maintains and counter-checks indexes and cross indexes of official records; processes and files documents; reviews vital records books; performs marriage ceremonies; collects fees, issues receipts, makes change and balances money for deposit; operates a variety of office equipment including computers, copier, paper shredder, multi-line phone system, certification stamp/seal, and computer scanning equipment; performs routine office equipment maintenance to determine cause of problems and need for service or repair; may provide clerical assistance or relief to other divisions within the department as requested or assigned; and performs related work as required.PLEASE NOTE:
Work experience for the last 15 years must be included in the work history portion of your application. It is also important that your application show all the relevant education and experience that you possess, even if it extends beyond the required past 15 years. A resume may be attached, but is not a substitute for completing the application and supplemental questions. Failure to submit a completed application may eliminate you from the recruitment.Any combination of education and relevant experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required knowledge, skills and abilities would be:Clerk/Recorder Specialist I
Education:
High school graduation or equivalent.Experience:
One year of general clerical experience.Desirable:
Experience performing processing legal or recordable documents in a legal court, government, real estate, property title, or similar office setting.Clerk/Recorder Specialist II
Education:
Same as above.Experience:
One year as a Clerk/Recorder Specialist I in Kings County or equivalent; OR, one year of full-time experience in a Recorder or County Clerk's Office performing legal document processing, recording, and indexing work.Both Levels
License:
Possession of a valid, appropriate California driver's license issued by the Department of Motor Vehicles.Special Requirements:
(1) Ability to type and use a computer keyboard with speed and accuracy at a level sufficient to perform the duties of the position. (2) Ability to qualify for security clearance through a background investigation, including a fingerprint check. (3) The County Recorder is required by law to record all documents that are presented for recording that day, regardless of volume. This work is subject to strict legal criteria and quality review standards. Mandatory overtime may be required with little or no prior notice.Work Environment/Physical Requirements:
Work primarily in an office environment including sitting and working at a desk, working with a computer and standing at a counter for prolonged periods; on the phone and in frequent contact with the public; communicate in person, by computer, and over the phone; frequently deal with angry or confrontational members of the public; regularly work with files, money, vital record books, and with general office equipment. Ability to lift, carry and move vital record books weighing up to 25 pounds and carry for distances of up to 25 feet; exhibit adequate upper body strength, wrist and arm dexterity to reach, pull, lift and carry vital record manuals and utilize the certification stamp/seal; requires the ability to see in color for purposes of vital request forms, and routine hearing ability to assist with public in person and on the phone.A detailed job description is available
here.All
completed
applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include the following to determine placement on the eligible list: qualifications screening (pass/fail), and/or written exam (pass/fail), and/or an oral examination, which may include a written practical component (100%). Note: The top 40 written test scoring applicants with passing scores will be invited to participate in the oral examination interview process.VETERAN'S PREFERENCE AVAILABLE UPON REQUEST
Veteran's Preference ApplicationYou must submit a certified DD-214 and a new request form for each application submission prior to the closing date.
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Clerk/Recorder Specialist I:
$16.87 - $20.58 Hourly; $35,089.60 - $42,806.40 AnnuallyClerk/Recorder Specialist II:
$18.63 - $22.74 Hourly; $38,750.40 - $47,299.20 AnnuallyDISTINGUISHING CHARACTERISTICS
The County Assessor/Clerk/Recorder's Office is composed of two divisions: Assessor and Clerk/Recorder. The Clerk/Recorder Specialist classification series is primarily utilized in the Clerk/Recorder Division of the department. Incumbents report to the Clerk/Recorder Manager and are responsible for the examination and appropriate recording of a wide variety of legal and other documents.Clerk/Recorder Specialist I is the entry level classification in the series. Incumbents work under close and continuous supervision while learning the duties. Clerk/Recorder Specialist II is the experienced level. Incumbents are expected to be technically proficient in performing the full range of assignments. Incumbents may advance to level II upon satisfactory completion of the minimum requirements for the higher level and when, upon the recommendation of the Department Head they have demonstrated the ability to perform at the experienced level.Duties include but are not limited to those described below. Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.Performs specialized clerical duties involving the examination and recording of official federal, state, county and local records and documents, issuing vital statistics, birth and death certificates, marriage licenses, fictitious business name statements, etc., using knowledge, interpretation and application of federal and state codes, laws and manuals related to recording documents to establish official county records; assists the public at the counter or on the telephone with inquiries on how to receive birth, death, marriage certificates or marriage licenses and how to record property transactions; accepts and processes vital records requests; examines documents to be recorded, determines recordability, and records documents; logs military discharges to establish veteran record information; scans images and reviews for clarity and accuracy; compiles, maintains and counter-checks indexes and cross indexes of official records; processes and files documents; reviews vital records books; performs marriage ceremonies; collects fees, issues receipts, makes change and balances money for deposit; operates a variety of office equipment including computers, copier, paper shredder, multi-line phone system, certification stamp/seal, and computer scanning equipment; performs routine office equipment maintenance to determine cause of problems and need for service or repair; may provide clerical assistance or relief to other divisions within the department as requested or assigned; and performs related work as required.PLEASE NOTE:
Work experience for the last 15 years must be included in the work history portion of your application. It is also important that your application show all the relevant education and experience that you possess, even if it extends beyond the required past 15 years. A resume may be attached, but is not a substitute for completing the application and supplemental questions. Failure to submit a completed application may eliminate you from the recruitment.Any combination of education and relevant experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required knowledge, skills and abilities would be:Clerk/Recorder Specialist I
Education:
High school graduation or equivalent.Experience:
One year of general clerical experience.Desirable:
Experience performing processing legal or recordable documents in a legal court, government, real estate, property title, or similar office setting.Clerk/Recorder Specialist II
Education:
Same as above.Experience:
One year as a Clerk/Recorder Specialist I in Kings County or equivalent; OR, one year of full-time experience in a Recorder or County Clerk's Office performing legal document processing, recording, and indexing work.Both Levels
License:
Possession of a valid, appropriate California driver's license issued by the Department of Motor Vehicles.Special Requirements:
(1) Ability to type and use a computer keyboard with speed and accuracy at a level sufficient to perform the duties of the position. (2) Ability to qualify for security clearance through a background investigation, including a fingerprint check. (3) The County Recorder is required by law to record all documents that are presented for recording that day, regardless of volume. This work is subject to strict legal criteria and quality review standards. Mandatory overtime may be required with little or no prior notice.Work Environment/Physical Requirements:
Work primarily in an office environment including sitting and working at a desk, working with a computer and standing at a counter for prolonged periods; on the phone and in frequent contact with the public; communicate in person, by computer, and over the phone; frequently deal with angry or confrontational members of the public; regularly work with files, money, vital record books, and with general office equipment. Ability to lift, carry and move vital record books weighing up to 25 pounds and carry for distances of up to 25 feet; exhibit adequate upper body strength, wrist and arm dexterity to reach, pull, lift and carry vital record manuals and utilize the certification stamp/seal; requires the ability to see in color for purposes of vital request forms, and routine hearing ability to assist with public in person and on the phone.A detailed job description is available
here.All
completed
applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include the following to determine placement on the eligible list: qualifications screening (pass/fail), and/or written exam (pass/fail), and/or an oral examination, which may include a written practical component (100%). Note: The top 40 written test scoring applicants with passing scores will be invited to participate in the oral examination interview process.VETERAN'S PREFERENCE AVAILABLE UPON REQUEST
Veteran's Preference ApplicationYou must submit a certified DD-214 and a new request form for each application submission prior to the closing date.
#J-18808-Ljbffr