University of Minnesota
Coordinator of Business Operations
University of Minnesota, Saint Paul, Minnesota, United States, 55199
About the Job
Position SummaryServes as a professional member of the Business Office for the Athletic Department supporting its role in leading the Department's financial processes and planning. The Business Office responsibilities can be summarized as follows: purchase and expense processing and coordinating, policy education and enforcement, and other Business Office responsibilities including some one-off special projects.As with all positions within Gopher Athletics, this position is expected to work cooperatively with others and promote a healthy team atmosphere, comply with rules and regulations, and advance the Department's mission, vision, and strategic plan, including its commitment to equity and diversity.Essential FunctionsExpense Coordination:
Purchase and expense processes including detailed review for compliance with University, NCAA, and other applicable policies, as well as proper budget coding. Must gain detailed understanding of University purchase and expense software for the purpose of completing tasks assigned to the position and to educate others on proper and efficient use.Invoice Payment:
The position will serve as the main Voucher Specialist in the department. It is responsible for managing the department's invoice submission email and ensuring all invoices are being paid in a timely manner. This requires coordinating approvals, ensuring proper documentation, and coordination with purchasing processes.Travel Card & Reimbursement Expense Reports:
The position will be expected to assume responsibility for first level review on some Travel Card/Reimbursement expense reports while supporting the training and implementation efforts for the entire Department. This responsibility includes follow up with staff to ensure adequate supporting documentation, policy compliance, and also includes review and follow up on aging reports to facilitate timely submission.Procurement Cards:
The position will be expected to assume responsibility and be the main contact for assigned department procurement cards. This responsibility includes follow up with cardholders to ensure adequate supporting documentation, policy compliance, and also includes review and follow up on aging reports to facilitate timely submission.Policy Education & Enforcement:
Assist with efforts to ensure compliance with all University, department, NCAA and conference (B1G) policies and procedures. Serves as a resource for department staff, answer questions and engage the appropriate University contacts as needed (i.e. disbursements, procurement, athletic compliance, etc.) to enforce those policies and procedures.Other Business Office Responsibilities & Special Projects:
Supporting and/or directly completing responsibilities related to the Department. Potential items include managing U Market orders, entering purchase requisitions, vendor relationships, new system implementation, and new policy education processes.Nonessential FunctionsOther duties as assigned.Salary RangeSalary range is $22.60/ hour - 24.52/ hour.Qualifications
Requirements/QualificationsRequired:BA/BS or a combination of related education and work experience to equal four years.Preferred Qualifications:1 year of professional experience with a Division 1 Athletics Department and/or University.1 year of experience with accounts payable, and/or expense card and reimbursement system.1 year or more utilizing the expense payment functions within Peoplesoft.1 year or more reviewing financial transactions for compliance with policies.About the Department
With more than 140 years of tradition, Gopher Athletics is one of the oldest and most decorated athletics departments in the country.Benefits
Working at the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time off.Continuous learning opportunities through professional training and degree-seeking programs.Low-cost medical, dental, and pharmacy plans.Disability and employer-paid life insurance.Excellent retirement plans with employer contribution.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees.Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check.About the U of M
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country.
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Position SummaryServes as a professional member of the Business Office for the Athletic Department supporting its role in leading the Department's financial processes and planning. The Business Office responsibilities can be summarized as follows: purchase and expense processing and coordinating, policy education and enforcement, and other Business Office responsibilities including some one-off special projects.As with all positions within Gopher Athletics, this position is expected to work cooperatively with others and promote a healthy team atmosphere, comply with rules and regulations, and advance the Department's mission, vision, and strategic plan, including its commitment to equity and diversity.Essential FunctionsExpense Coordination:
Purchase and expense processes including detailed review for compliance with University, NCAA, and other applicable policies, as well as proper budget coding. Must gain detailed understanding of University purchase and expense software for the purpose of completing tasks assigned to the position and to educate others on proper and efficient use.Invoice Payment:
The position will serve as the main Voucher Specialist in the department. It is responsible for managing the department's invoice submission email and ensuring all invoices are being paid in a timely manner. This requires coordinating approvals, ensuring proper documentation, and coordination with purchasing processes.Travel Card & Reimbursement Expense Reports:
The position will be expected to assume responsibility for first level review on some Travel Card/Reimbursement expense reports while supporting the training and implementation efforts for the entire Department. This responsibility includes follow up with staff to ensure adequate supporting documentation, policy compliance, and also includes review and follow up on aging reports to facilitate timely submission.Procurement Cards:
The position will be expected to assume responsibility and be the main contact for assigned department procurement cards. This responsibility includes follow up with cardholders to ensure adequate supporting documentation, policy compliance, and also includes review and follow up on aging reports to facilitate timely submission.Policy Education & Enforcement:
Assist with efforts to ensure compliance with all University, department, NCAA and conference (B1G) policies and procedures. Serves as a resource for department staff, answer questions and engage the appropriate University contacts as needed (i.e. disbursements, procurement, athletic compliance, etc.) to enforce those policies and procedures.Other Business Office Responsibilities & Special Projects:
Supporting and/or directly completing responsibilities related to the Department. Potential items include managing U Market orders, entering purchase requisitions, vendor relationships, new system implementation, and new policy education processes.Nonessential FunctionsOther duties as assigned.Salary RangeSalary range is $22.60/ hour - 24.52/ hour.Qualifications
Requirements/QualificationsRequired:BA/BS or a combination of related education and work experience to equal four years.Preferred Qualifications:1 year of professional experience with a Division 1 Athletics Department and/or University.1 year of experience with accounts payable, and/or expense card and reimbursement system.1 year or more utilizing the expense payment functions within Peoplesoft.1 year or more reviewing financial transactions for compliance with policies.About the Department
With more than 140 years of tradition, Gopher Athletics is one of the oldest and most decorated athletics departments in the country.Benefits
Working at the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time off.Continuous learning opportunities through professional training and degree-seeking programs.Low-cost medical, dental, and pharmacy plans.Disability and employer-paid life insurance.Excellent retirement plans with employer contribution.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees.Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check.About the U of M
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country.
#J-18808-Ljbffr