MiraCosta College
Student Services Specialist, International Office
MiraCosta College, Oceanside, California, United States, 92058
Student Services Specialist, International OfficeMiraCosta CollegeFor full details and to apply, go to
https://jobs.miracosta.edu/postings/4300Assignment Category:
Regular PositionPosition Details:One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be Monday through Friday, 8:00 am - 4:30 pm. Staff members may be required to work evenings and weekends as needed to support departmental operations and student services. The person selected for this position will be subject to assignment to any district facility during any hours of operation.The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in-person or via Zoom.Remote work may be available for up to one day per week during and after the probationary period at the discretion and approval of the department manager.SALARY RANGE:
21COMPENSATION:
Starting at $70,641 per year (range 21, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.BENEFITS:The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents$100,000 life insurance policyUp to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, and health care/dependent care flexible spending account (FSA)Vacation, sick leave, and up to 18 paid holidaysState pension system retirement benefits (CalPERS)Free and confidential employee assistance programWellness ProgramParticipation in the District's Early Retirement ProgramProfessional Development OpportunitiesTuition fee reimbursementChildcare Facility (Oceanside Campus)APPLICATION PROCEDURE:In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:Application on which you list all relevant experience.A current resume or curriculum vitae summarizing your educational background and experience.A cover letter addressed to the 'Screening and Interview Committee' specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable.
If a degree(s) was earned, the transcripts must state that the degree was awarded.The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.BASIC FUNCTION:Under general supervision, assist with the planning, implementation, recruitment, and admissions for the International Office and Study Abroad programs; provide assistance and support to students regarding eligibility and application status; coordinate with other student services and instructional departments; assist with events and may take the lead in planning and coordination; perform administrative support and input program-specific information into SEVIS, PeopleSoft, and Target X; attend recruitment events and resource fairs; and perform related duties as assigned.ESSENTIAL DUTIES & RESPONSIBILITIES:Assist in the day-to-day operation of a student services program or department; participate in front-desk coverage and screen students for program and services; assist students with understanding and completing matriculation requirements, applications and/or forms; assist students with course, transfer and career research using both online and print resources; answer routine questions and explain program or service processes, procedures, rules and guidelines; screen student needs for Counselors and schedule student counseling appointments; assist students in accessing student services such as enrolling in program, setting up tests, attending workshops and accessing materials.Deliver orientations and/or presentations to current and prospective students, faculty and staff, parents, high school counselors, community organizations and other colleges and educational institutions; represent the college, department or program at events, such as college and job fairs, orientation programs, community events and outreach events targeting program-specific populations; conduct program-specific workshops and classroom presentations; develop and maintain relationships with community partners.Coordinate logistics of major events, including liaison with event participants, vendors and sponsors; work with campus facilities, campus security and other departments; order food, materials and supplies; troubleshoot onsite, proactively resolving issues; assist in identifying and recruiting speakers; prepare and produce promotional materials including flyers, invitations, programs and publications.Administer student assessment and placement testing; assess student records; review test results, transcripts and course equivalency information, graduation articulation requirements and transfer information; provide students with routine transfer information including deadlines, restrictions and articulation agreements; assist students in preparing applications.Serve as the functional specialist for program-specific electronic databases and programs; facilitate student, faculty and staff use of systems and programs; track and input program statistical and student data into appropriate systems and maintain and update student files and records; prepare routine statistical records and reports; develop and conduct studies and analyses to identify need for new programs and services and evaluate the effectiveness of current programs; may assist in assessing student area outcomes in applicable programs.Provide administrative assistance to the Director, Program Supervisor and Counselors; submit personnel requisitions; train new student and temporary workers; maintain a variety of standard office and specialized records and files; maintain spreadsheets and databases; generate sensitive and complex reports, documents and personnel documentation using advanced word processing; process purchase requisitions and monitor budgets.EDUCATION & EXPERIENCE:To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:Graduation from an associate degree program and one year of closely related work experience in student services; or an equivalent combination of training and experience. A bachelor's degree is preferred and may be required to advance to higher levels in the class series.DESIRABLE QUALIFICATIONS:Bilingual or multilingual proficiency (speak, read, and write); Demonstrated experience working with an International Office or Study Abroad program; Proven experience in event planning and logistics.LICENSES & OTHER REQUIREMENTS:A valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.PHYSICAL EFFORT:The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Primarily sedentary with intermittent standing, walking, bending, stooping or crouching; occasional light lifting, carrying, pulling and/or pushing of objects weighing up to 25 pounds; ability to travel and/or drive to various locations on and off campus as needed to conduct district business; ability to work at a computer station for extended periods on an as-needed basis, involving light, repetitive use of hands, wrists and forearms; ability to view small-font words/symbols on a computer monitor for extended periods.WORKING CONDITIONS:Primarily indoor office learning center or classroom environments; subject to frequent contact and interruptions by individuals in person or by phone; intermittent exposure to angry and/or verbally aggressive individuals; may be required to work evening hours on an as-needed basis; may work at any district location.HUMAN RESOURCES CONTACT INFORMATION:
jobs@miracosta.edu or 760.795.6854JOB CLOSE DATE:
Open Until FilledDIVERSITY, EQUITY & INCLUSION:MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment that affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. The college's commitment to inclusion, diversity, equity, and accessibility is expressed in the policy found at
https://www.miracosta.edu/office-of-the-president/board-of-trustees/docs/3400BP-Inclusion-Diversity-Equity-Accessibility.pdf
.ABOUT MIRACOSTA COLLEGE:MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities.
#J-18808-Ljbffr
https://jobs.miracosta.edu/postings/4300Assignment Category:
Regular PositionPosition Details:One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside Campus. The normal work schedule will be Monday through Friday, 8:00 am - 4:30 pm. Staff members may be required to work evenings and weekends as needed to support departmental operations and student services. The person selected for this position will be subject to assignment to any district facility during any hours of operation.The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in-person or via Zoom.Remote work may be available for up to one day per week during and after the probationary period at the discretion and approval of the department manager.SALARY RANGE:
21COMPENSATION:
Starting at $70,641 per year (range 21, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.BENEFITS:The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents$100,000 life insurance policyUp to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, and health care/dependent care flexible spending account (FSA)Vacation, sick leave, and up to 18 paid holidaysState pension system retirement benefits (CalPERS)Free and confidential employee assistance programWellness ProgramParticipation in the District's Early Retirement ProgramProfessional Development OpportunitiesTuition fee reimbursementChildcare Facility (Oceanside Campus)APPLICATION PROCEDURE:In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:Application on which you list all relevant experience.A current resume or curriculum vitae summarizing your educational background and experience.A cover letter addressed to the 'Screening and Interview Committee' specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable.
If a degree(s) was earned, the transcripts must state that the degree was awarded.The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.BASIC FUNCTION:Under general supervision, assist with the planning, implementation, recruitment, and admissions for the International Office and Study Abroad programs; provide assistance and support to students regarding eligibility and application status; coordinate with other student services and instructional departments; assist with events and may take the lead in planning and coordination; perform administrative support and input program-specific information into SEVIS, PeopleSoft, and Target X; attend recruitment events and resource fairs; and perform related duties as assigned.ESSENTIAL DUTIES & RESPONSIBILITIES:Assist in the day-to-day operation of a student services program or department; participate in front-desk coverage and screen students for program and services; assist students with understanding and completing matriculation requirements, applications and/or forms; assist students with course, transfer and career research using both online and print resources; answer routine questions and explain program or service processes, procedures, rules and guidelines; screen student needs for Counselors and schedule student counseling appointments; assist students in accessing student services such as enrolling in program, setting up tests, attending workshops and accessing materials.Deliver orientations and/or presentations to current and prospective students, faculty and staff, parents, high school counselors, community organizations and other colleges and educational institutions; represent the college, department or program at events, such as college and job fairs, orientation programs, community events and outreach events targeting program-specific populations; conduct program-specific workshops and classroom presentations; develop and maintain relationships with community partners.Coordinate logistics of major events, including liaison with event participants, vendors and sponsors; work with campus facilities, campus security and other departments; order food, materials and supplies; troubleshoot onsite, proactively resolving issues; assist in identifying and recruiting speakers; prepare and produce promotional materials including flyers, invitations, programs and publications.Administer student assessment and placement testing; assess student records; review test results, transcripts and course equivalency information, graduation articulation requirements and transfer information; provide students with routine transfer information including deadlines, restrictions and articulation agreements; assist students in preparing applications.Serve as the functional specialist for program-specific electronic databases and programs; facilitate student, faculty and staff use of systems and programs; track and input program statistical and student data into appropriate systems and maintain and update student files and records; prepare routine statistical records and reports; develop and conduct studies and analyses to identify need for new programs and services and evaluate the effectiveness of current programs; may assist in assessing student area outcomes in applicable programs.Provide administrative assistance to the Director, Program Supervisor and Counselors; submit personnel requisitions; train new student and temporary workers; maintain a variety of standard office and specialized records and files; maintain spreadsheets and databases; generate sensitive and complex reports, documents and personnel documentation using advanced word processing; process purchase requisitions and monitor budgets.EDUCATION & EXPERIENCE:To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:Graduation from an associate degree program and one year of closely related work experience in student services; or an equivalent combination of training and experience. A bachelor's degree is preferred and may be required to advance to higher levels in the class series.DESIRABLE QUALIFICATIONS:Bilingual or multilingual proficiency (speak, read, and write); Demonstrated experience working with an International Office or Study Abroad program; Proven experience in event planning and logistics.LICENSES & OTHER REQUIREMENTS:A valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.PHYSICAL EFFORT:The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Primarily sedentary with intermittent standing, walking, bending, stooping or crouching; occasional light lifting, carrying, pulling and/or pushing of objects weighing up to 25 pounds; ability to travel and/or drive to various locations on and off campus as needed to conduct district business; ability to work at a computer station for extended periods on an as-needed basis, involving light, repetitive use of hands, wrists and forearms; ability to view small-font words/symbols on a computer monitor for extended periods.WORKING CONDITIONS:Primarily indoor office learning center or classroom environments; subject to frequent contact and interruptions by individuals in person or by phone; intermittent exposure to angry and/or verbally aggressive individuals; may be required to work evening hours on an as-needed basis; may work at any district location.HUMAN RESOURCES CONTACT INFORMATION:
jobs@miracosta.edu or 760.795.6854JOB CLOSE DATE:
Open Until FilledDIVERSITY, EQUITY & INCLUSION:MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment that affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. The college's commitment to inclusion, diversity, equity, and accessibility is expressed in the policy found at
https://www.miracosta.edu/office-of-the-president/board-of-trustees/docs/3400BP-Inclusion-Diversity-Equity-Accessibility.pdf
.ABOUT MIRACOSTA COLLEGE:MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities.
#J-18808-Ljbffr