Yale University
Space and Facilities Manager, FAS
Yale University, New Haven, Connecticut, us, 06540
Space and Facilities Manager, FASUniversity Job Title:
Manager 1, Facilities
Bargaining Unit:
None - Not included in the union (Yale Union Group)
Time Type:
Full time
Duration Type:
Regular
Compensation Grade:
Administration & Operations
Compensation Grade Profile:
Manager; Program Leader (23)
Total # of hours to be worked:
37.5
Work Week:
Standard (M-F equal number of hours per day)
Work Location:
Central Campus
Worksite Address:
1 Hillhouse AvenueNew Haven, CT 06511
Work Model:
On-site
Position Focus:
As part of the Office of the Dean of the Faculty of Arts and Sciences, the Space and Facilities Manager reports to the Senior Associate Dean, FAS and works closely with the FAS Dean of Science. This position serves as the central support and point of contact for day-to-day activities involving departmental facilities including facilities issues, specifically research facilities and equipment. Serves as a resource to leadership and managers regarding operational, technology and facilities issues and functions as the expert on all spaces within the sciences.
This position manages space and inventory as well as service and maintenance contracts and issues. Acts as a FAS Dean’s Office liaison with ITS, Provost’s Office- Vice Provost for Research, Procurement, Environmental Health and Safety and other university departments. Monitors all renovation and construction projects within the departments. Coordinates emergency response with facilities.
Troubleshoots daily issues with research and core labs regarding equipment maintenance, facility needs, moves, shutdowns, floods, etc. Works with departments to assist their business offices when faculty and staff leave department or move within department. Provides quarterly updates for equipment to be decommissioned, replaced, etc. Point of contact for ordering equipment.
Works closely with department business office staff to assure appropriate controls and oversight of facilities and equipment service and maintenance contracts. Monitors the adequacy of service delivered by outside providers. Escalates issues or concerns related to administrative and operational services to upper management.Conducts daily walk-throughs and monitors conditions of all buildings and space. Inspects and monitors all mechanical system equipment. Investigates system malfunctions and takes action to resolve. Tracks/reports on facilities related problems as reported by the departments. Maintains documentation and specifics of ongoing facilities issues. In conjunction with ITS and Environmental Health and Safety, disposes of or coordinates disposal of all excess lab equipment, electronics, chemicals, furnishings, and miscellaneous items.
May perform other duties as assigned.
Essential Duties:
Evaluates unit, department, or school needs and determines the appropriate maintenance and custodial services required.
Develops and implements departmental policies and procedures pertaining to facility maintenance, use, and safety.
Ensures complaints regarding building maintenance, custodial services, and safety are resolved.
Monitors supply, procurement, inventory control, and shipping and receiving functions to ensure building maintenance supplies are available.
Develops and implements contractual safeguards to ensure fulfillment of work and materials warranties.
Investigates and resolves building system malfunctions; coordinates repairs and maintenance to facility and physical plant.
Assures compliance with safety and building code standards and specifications within University policies and procedures guidelines.
Interacts with internal contacts to arrange for custodial services, discuss fire and safety systems, and coordinate departmental requirements for facility use.
Interacts with outside contacts to engage maintenance services, arrange for repairs, and obtain information and price quotes for programs as needed.
Participates in budget development process to ensure adequate operating funds are available for buildings and physical plant.
Manages a staff of exempt and nonexempt employees.
May perform other duties as assigned.
Required Education and Experience:
Bachelor’s Degree. Four years of related demonstrated experience or an equivalent combination of education and demonstrated experience.
Required Skills/Abilities:
Excellent verbal and written communication skills. Demonstrated critical and strategic thinking, organizational and administrative skills. Excellent attention to detail. Proficiency in Outlook and Excel.
Proven ability to work in a team and independently to manage multiple priorities. Demonstrated positive attitude and commitment to working as a team.
Excellent organizational and interpersonal skills. Ability to work harmoniously with staff, students, faculty, university offices and external organizations.
Ability to exercise good judgment and demonstrated ability to monitor and track numerous facilities and spaces. Proven ability to handle confidential information.
Ability to manage projects, set priorities and advance outcomes.
Preferred Education, Experience and Skills:
Ability to travel between departments and buildings. Demonstrated experience working in a higher education setting. Knowledge of science labs, lab equipment and technology needs within a lab.
Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.
COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
#J-18808-Ljbffr
Manager 1, Facilities
Bargaining Unit:
None - Not included in the union (Yale Union Group)
Time Type:
Full time
Duration Type:
Regular
Compensation Grade:
Administration & Operations
Compensation Grade Profile:
Manager; Program Leader (23)
Total # of hours to be worked:
37.5
Work Week:
Standard (M-F equal number of hours per day)
Work Location:
Central Campus
Worksite Address:
1 Hillhouse AvenueNew Haven, CT 06511
Work Model:
On-site
Position Focus:
As part of the Office of the Dean of the Faculty of Arts and Sciences, the Space and Facilities Manager reports to the Senior Associate Dean, FAS and works closely with the FAS Dean of Science. This position serves as the central support and point of contact for day-to-day activities involving departmental facilities including facilities issues, specifically research facilities and equipment. Serves as a resource to leadership and managers regarding operational, technology and facilities issues and functions as the expert on all spaces within the sciences.
This position manages space and inventory as well as service and maintenance contracts and issues. Acts as a FAS Dean’s Office liaison with ITS, Provost’s Office- Vice Provost for Research, Procurement, Environmental Health and Safety and other university departments. Monitors all renovation and construction projects within the departments. Coordinates emergency response with facilities.
Troubleshoots daily issues with research and core labs regarding equipment maintenance, facility needs, moves, shutdowns, floods, etc. Works with departments to assist their business offices when faculty and staff leave department or move within department. Provides quarterly updates for equipment to be decommissioned, replaced, etc. Point of contact for ordering equipment.
Works closely with department business office staff to assure appropriate controls and oversight of facilities and equipment service and maintenance contracts. Monitors the adequacy of service delivered by outside providers. Escalates issues or concerns related to administrative and operational services to upper management.Conducts daily walk-throughs and monitors conditions of all buildings and space. Inspects and monitors all mechanical system equipment. Investigates system malfunctions and takes action to resolve. Tracks/reports on facilities related problems as reported by the departments. Maintains documentation and specifics of ongoing facilities issues. In conjunction with ITS and Environmental Health and Safety, disposes of or coordinates disposal of all excess lab equipment, electronics, chemicals, furnishings, and miscellaneous items.
May perform other duties as assigned.
Essential Duties:
Evaluates unit, department, or school needs and determines the appropriate maintenance and custodial services required.
Develops and implements departmental policies and procedures pertaining to facility maintenance, use, and safety.
Ensures complaints regarding building maintenance, custodial services, and safety are resolved.
Monitors supply, procurement, inventory control, and shipping and receiving functions to ensure building maintenance supplies are available.
Develops and implements contractual safeguards to ensure fulfillment of work and materials warranties.
Investigates and resolves building system malfunctions; coordinates repairs and maintenance to facility and physical plant.
Assures compliance with safety and building code standards and specifications within University policies and procedures guidelines.
Interacts with internal contacts to arrange for custodial services, discuss fire and safety systems, and coordinate departmental requirements for facility use.
Interacts with outside contacts to engage maintenance services, arrange for repairs, and obtain information and price quotes for programs as needed.
Participates in budget development process to ensure adequate operating funds are available for buildings and physical plant.
Manages a staff of exempt and nonexempt employees.
May perform other duties as assigned.
Required Education and Experience:
Bachelor’s Degree. Four years of related demonstrated experience or an equivalent combination of education and demonstrated experience.
Required Skills/Abilities:
Excellent verbal and written communication skills. Demonstrated critical and strategic thinking, organizational and administrative skills. Excellent attention to detail. Proficiency in Outlook and Excel.
Proven ability to work in a team and independently to manage multiple priorities. Demonstrated positive attitude and commitment to working as a team.
Excellent organizational and interpersonal skills. Ability to work harmoniously with staff, students, faculty, university offices and external organizations.
Ability to exercise good judgment and demonstrated ability to monitor and track numerous facilities and spaces. Proven ability to handle confidential information.
Ability to manage projects, set priorities and advance outcomes.
Preferred Education, Experience and Skills:
Ability to travel between departments and buildings. Demonstrated experience working in a higher education setting. Knowledge of science labs, lab equipment and technology needs within a lab.
Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.
COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
#J-18808-Ljbffr