Definiti
People and Culture Generalist
Definiti, Erie, Pennsylvania, United States, 16501
Job Type
Full-time
Description
Why join our team at Definiti? If you enjoy tackling challenges and believe in delivering exceptional client service, Definiti may be perfect for you. You can make a difference by helping to improve and secure many retirements, while also helping to grow a dynamic organization. Most roles are fully remote, so you need to be comfortable using technology, be productive in a home office with a reliable internet connection to stay in touch with your team and deliver high-quality service to our clients. Definiti supports your professional growth through comprehensive training and industry credentials and certifications.
Definiti is a national retirement services company that helps clients manage and administer their retirement plans. We help clients define what's possible and what's next for their retirement plans.
Hiring in Eastern or Central time zone
PURPOSE OF POSITION
The People and Culture Generalist will possess understanding and working knowledge of common HR practices to function as our operational lead and HRIS expert. The Generalist will also serve as a backup resource for other members of the People and Culture team. Strong partnerships with People and Culture team members, IT, and Finance are critical to be successful.
PRIMARY DUTIES AND RESPONSIBILITIES
Communication
Respond to or triage inquires to other People and Culture team members as neededCoordinate internal acknowledgements and announcementHuman Resource Information System (HRIS) Administration
Responsible for maintaining the accuracy of all data in the company HRIS, and the implementation, configuration, customization, maintenance, and addition of modulesOutline feasibility and costs of system upgrades and enhancements; suggest, design, test, implement, and evaluate solutionsDrive events in HRIS such as engagement surveys, merit, performance reviews, etc.Analyze business process issues and/or problems and provide assistance to system users; conduct research on possible solutions and makes recommendations based on findingsEnsure HRIS integrates with carrier systems to share dataResponsible for accurate, timely, and efficient data entry into the company HRISManage permissions, privacy, and access settings for HRIS usersCreate custom and system data reporting and other outputs from HRIS for various stakeholdersProvide first-level technical support, troubleshooting, and guidance to HRIS usersFederal and State Compliance
Ensure and project manage multi-state and federal compliance law; perform routine data auditsResearch, review, audit, and register the company's compliance with policies and laws such as CMS, PCORI, 5500s, FLSA, wage & hour laws, unemployment claims, workers' compensation claims and insurance, FMLA leave laws, posting requirements, EEOC reporting and other legal requirements as directedOperations
Utilizing a working knowledge of HR functions, identify needs and develop solutions such as process, audits, reports, and templates (checklists, trackers, form letters/memos, mail-merges etc.)Lead a variety of projects, working with key stakeholders, to successful completion balancing project objectives and fine detailsReview existing policies, identify necessary changes, research as needed, and draft updatesOrganize and maintain the electronic file structureDrive the process of year-end preparations for the People and Culture teamDocument and maintain standard operational procedures (SOP) for the People and Culture teamOther Functions
Serve as a backup resource for benefits administration, payroll support, onboarding and offboarding, employee relations, performance management, leave of absence administration, and recruiting as neededAssist with planning and administering programs or projects related to budgets, compensation, and workforce planningAssist in the development and/or delivery of training and educational contentRequirements
COMPETENCIES REQUIRED
Ability to work in a fast-changing environment supporting continuous growthStrong verbal and written communication skillsForward-thinking mindset with strong analytical and problem-solving skillsStrong planning and organizational skills to manage multiple priorities simultaneouslyKeen attention to detail for accuracyDemonstrate sound judgment when making decisions and operate with discretion and integrityAbility to independently assess issues as they arise, maintain composure under pressure, and develop thoughtful and appropriate responsesEDUCATION AND QUALIFICATIONS
High school diploma or GED requiredBachelor's degree in human resources or related field of study required3+ years of experience as a Human Resources Generalist with multi-state experience or related position requiredExperience with a commercial HRIS with demonstrated familiarity of functionality required.Working knowledge of federal and state regulations and the ability to deal sensitively with confidential materialWorking knowledge of HR functions and procedures (e.g., compliance, pay and benefits, recruitment, training, and development, etc.)Microsoft Office skills to include Outlook, Word, and PowerPoint; Strong understanding of Microsoft Excel with proficiency in pivot tables, conditional formatting, formulas, macros, etc.; ability to navigate web-based programsCurrent HR designation (SHRM or HRCI), or ability to obtain designation within 9 months of start date is requiredREMOTE WORKING REQUIREMENTS
As a remote-first company, we have compiled expectations for a successful remote work environment:
Ability to build rapport with others remotely while working productively with limited in-person interactionHave access to a reliable and consistently strong, high-speed internet connection suitable for remote work. A stable, high-speed internet connection is essential for effective communication, collaboration, and productivity while working remotelyDesignate a quiet, and well-lit space free of as many distractions as possibleBe online and available to work during designated business hours in local time zoneAccustomed to using Microsoft Teams (or similar virtual-meeting applications) to meet with colleagues regularly on video and use the chat feature for quick communications. We utilize many Microsoft Teams features (such as Channels and file storage) for announcements, relevant conversations, and file sharing. Familiarity with Microsoft Teams is a plusAccustomed with file-storage and file-sharing tools such as Microsoft SharePointBENEFITS
Definiti has a dynamic, growth-focused culture, and we are committed to offering attractive employee-centric benefits, including:
A virtual-first work philosophy401(k) with up to 4% matchGenerous paid time off starting with four weeks, in addition to 9 paid holidays and 2 paid floating holidaysPaid Parental LeaveA variety of medical, dental and vision plan options including Definiti subsidized premiumsCompany-paid life insurance and short-term disability insuranceBonus plan eligibility
Full-time
Description
Why join our team at Definiti? If you enjoy tackling challenges and believe in delivering exceptional client service, Definiti may be perfect for you. You can make a difference by helping to improve and secure many retirements, while also helping to grow a dynamic organization. Most roles are fully remote, so you need to be comfortable using technology, be productive in a home office with a reliable internet connection to stay in touch with your team and deliver high-quality service to our clients. Definiti supports your professional growth through comprehensive training and industry credentials and certifications.
Definiti is a national retirement services company that helps clients manage and administer their retirement plans. We help clients define what's possible and what's next for their retirement plans.
Hiring in Eastern or Central time zone
PURPOSE OF POSITION
The People and Culture Generalist will possess understanding and working knowledge of common HR practices to function as our operational lead and HRIS expert. The Generalist will also serve as a backup resource for other members of the People and Culture team. Strong partnerships with People and Culture team members, IT, and Finance are critical to be successful.
PRIMARY DUTIES AND RESPONSIBILITIES
Communication
Respond to or triage inquires to other People and Culture team members as neededCoordinate internal acknowledgements and announcementHuman Resource Information System (HRIS) Administration
Responsible for maintaining the accuracy of all data in the company HRIS, and the implementation, configuration, customization, maintenance, and addition of modulesOutline feasibility and costs of system upgrades and enhancements; suggest, design, test, implement, and evaluate solutionsDrive events in HRIS such as engagement surveys, merit, performance reviews, etc.Analyze business process issues and/or problems and provide assistance to system users; conduct research on possible solutions and makes recommendations based on findingsEnsure HRIS integrates with carrier systems to share dataResponsible for accurate, timely, and efficient data entry into the company HRISManage permissions, privacy, and access settings for HRIS usersCreate custom and system data reporting and other outputs from HRIS for various stakeholdersProvide first-level technical support, troubleshooting, and guidance to HRIS usersFederal and State Compliance
Ensure and project manage multi-state and federal compliance law; perform routine data auditsResearch, review, audit, and register the company's compliance with policies and laws such as CMS, PCORI, 5500s, FLSA, wage & hour laws, unemployment claims, workers' compensation claims and insurance, FMLA leave laws, posting requirements, EEOC reporting and other legal requirements as directedOperations
Utilizing a working knowledge of HR functions, identify needs and develop solutions such as process, audits, reports, and templates (checklists, trackers, form letters/memos, mail-merges etc.)Lead a variety of projects, working with key stakeholders, to successful completion balancing project objectives and fine detailsReview existing policies, identify necessary changes, research as needed, and draft updatesOrganize and maintain the electronic file structureDrive the process of year-end preparations for the People and Culture teamDocument and maintain standard operational procedures (SOP) for the People and Culture teamOther Functions
Serve as a backup resource for benefits administration, payroll support, onboarding and offboarding, employee relations, performance management, leave of absence administration, and recruiting as neededAssist with planning and administering programs or projects related to budgets, compensation, and workforce planningAssist in the development and/or delivery of training and educational contentRequirements
COMPETENCIES REQUIRED
Ability to work in a fast-changing environment supporting continuous growthStrong verbal and written communication skillsForward-thinking mindset with strong analytical and problem-solving skillsStrong planning and organizational skills to manage multiple priorities simultaneouslyKeen attention to detail for accuracyDemonstrate sound judgment when making decisions and operate with discretion and integrityAbility to independently assess issues as they arise, maintain composure under pressure, and develop thoughtful and appropriate responsesEDUCATION AND QUALIFICATIONS
High school diploma or GED requiredBachelor's degree in human resources or related field of study required3+ years of experience as a Human Resources Generalist with multi-state experience or related position requiredExperience with a commercial HRIS with demonstrated familiarity of functionality required.Working knowledge of federal and state regulations and the ability to deal sensitively with confidential materialWorking knowledge of HR functions and procedures (e.g., compliance, pay and benefits, recruitment, training, and development, etc.)Microsoft Office skills to include Outlook, Word, and PowerPoint; Strong understanding of Microsoft Excel with proficiency in pivot tables, conditional formatting, formulas, macros, etc.; ability to navigate web-based programsCurrent HR designation (SHRM or HRCI), or ability to obtain designation within 9 months of start date is requiredREMOTE WORKING REQUIREMENTS
As a remote-first company, we have compiled expectations for a successful remote work environment:
Ability to build rapport with others remotely while working productively with limited in-person interactionHave access to a reliable and consistently strong, high-speed internet connection suitable for remote work. A stable, high-speed internet connection is essential for effective communication, collaboration, and productivity while working remotelyDesignate a quiet, and well-lit space free of as many distractions as possibleBe online and available to work during designated business hours in local time zoneAccustomed to using Microsoft Teams (or similar virtual-meeting applications) to meet with colleagues regularly on video and use the chat feature for quick communications. We utilize many Microsoft Teams features (such as Channels and file storage) for announcements, relevant conversations, and file sharing. Familiarity with Microsoft Teams is a plusAccustomed with file-storage and file-sharing tools such as Microsoft SharePointBENEFITS
Definiti has a dynamic, growth-focused culture, and we are committed to offering attractive employee-centric benefits, including:
A virtual-first work philosophy401(k) with up to 4% matchGenerous paid time off starting with four weeks, in addition to 9 paid holidays and 2 paid floating holidaysPaid Parental LeaveA variety of medical, dental and vision plan options including Definiti subsidized premiumsCompany-paid life insurance and short-term disability insuranceBonus plan eligibility