State of Florida
CONTRACT SUPPORT SPECIALIST I - 55008483
State of Florida, Orlando, Florida, us, 32885
CONTRACT SUPPORT SPECIALIST I - 55008483Date: Oct 4, 2024
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE
ANTICIPATED BI-WEEKLY HIRING SALARY:
$2,149.84
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
Generous vacation and sick leave
10 paid holidays a year
Tuition waiver for public college courses
Training opportunities
Flexible work schedules and telework (for designated positions)
Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
SPECIAL REQUIREMENTS:
You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
POSITION DESCRIPTION:
Performs advanced engineering work by receiving contract documents, supplemental agreements, and unilateral payment packages and checks for accuracy and completeness. Processes these documents by coordinating with the District Legal Department and the District Construction Engineer. Inputs the particulars of each document into the appropriate databases.
Maintains and monitors Encumbrance Status Reports. Coordinates with Work Program and Financial Services Offices for requesting funds authorizations for changes to construction contracts. Verifies such requests conform with parameters established for engineering procedures according to Department standards, Construction Procedures Administration Manual (CPAM) and contract specifications. Inputs and tracks encumbrance requests submitted to the Contract Funds Management System for authorization.
Maintains, updates and monitors various construction databases for supplemental agreements and time extension codes. Produces reports from these databases. Activates contracts in appropriate databases for use by Resident Offices.
Coordinates the breakdown of Federal Participation/Non-Participation for Work Orders executed on contingency supplemental agreements for the contract time extension documents. Enters coding into the Construction Automated Reporting System (CARS). Maintains CARS by assuring that the federal participation coding is current and accurate.
Receives pay quantities in electronic format from Project Administrators, processes and tracks estimates through Electronic Estimate Disbursement, Financial Services Office and the Comptroller’s Office of Disbursement. Runs the monthly estimate report.
Provides support in planning task work orders for authorization of assignments on the district-wide consultant contracts.
Issues Notice to Proceed letters to contractors per Florida Department of Transportation (FDOT) specifications.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of the concepts, terminology, principles and analytical techniques of contract documents, supplemental agreements, work orders, pay quantities, and department specifications. Knowledge of engineering design, construction, production and/or operations. Skill in using engineering tools, equipment and/or instruments. Ability to analyze and interpret engineering data. Ability to solve problems relating to engineering. Ability to perform technical engineering inspections. Ability to apply engineering quantitative techniques. Ability to plan, organize and coordinate work assignments. Ability to communicate engineering information effectively. Ability to establish and maintain effective working relationships with others. Skilled in the processing of construction related documents and contract administration documents. Ability to instruct construction staff in project administration methods with the contract modification process. Skilled in the use of a personal computer and department used software applications.
LICENSURE/REGISTRATION/CERTIFICATION:
This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter.
MINIMUM QUALIFICATIONS:
A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or equivalency.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
PENDING CLASSIFICATION UPDATE / OPEN COMPETITIVE
ANTICIPATED BI-WEEKLY HIRING SALARY:
$2,149.84
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
Generous vacation and sick leave
10 paid holidays a year
Tuition waiver for public college courses
Training opportunities
Flexible work schedules and telework (for designated positions)
Employee Assistance Program (EAP)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
SPECIAL REQUIREMENTS:
You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
POSITION DESCRIPTION:
Performs advanced engineering work by receiving contract documents, supplemental agreements, and unilateral payment packages and checks for accuracy and completeness. Processes these documents by coordinating with the District Legal Department and the District Construction Engineer. Inputs the particulars of each document into the appropriate databases.
Maintains and monitors Encumbrance Status Reports. Coordinates with Work Program and Financial Services Offices for requesting funds authorizations for changes to construction contracts. Verifies such requests conform with parameters established for engineering procedures according to Department standards, Construction Procedures Administration Manual (CPAM) and contract specifications. Inputs and tracks encumbrance requests submitted to the Contract Funds Management System for authorization.
Maintains, updates and monitors various construction databases for supplemental agreements and time extension codes. Produces reports from these databases. Activates contracts in appropriate databases for use by Resident Offices.
Coordinates the breakdown of Federal Participation/Non-Participation for Work Orders executed on contingency supplemental agreements for the contract time extension documents. Enters coding into the Construction Automated Reporting System (CARS). Maintains CARS by assuring that the federal participation coding is current and accurate.
Receives pay quantities in electronic format from Project Administrators, processes and tracks estimates through Electronic Estimate Disbursement, Financial Services Office and the Comptroller’s Office of Disbursement. Runs the monthly estimate report.
Provides support in planning task work orders for authorization of assignments on the district-wide consultant contracts.
Issues Notice to Proceed letters to contractors per Florida Department of Transportation (FDOT) specifications.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of the concepts, terminology, principles and analytical techniques of contract documents, supplemental agreements, work orders, pay quantities, and department specifications. Knowledge of engineering design, construction, production and/or operations. Skill in using engineering tools, equipment and/or instruments. Ability to analyze and interpret engineering data. Ability to solve problems relating to engineering. Ability to perform technical engineering inspections. Ability to apply engineering quantitative techniques. Ability to plan, organize and coordinate work assignments. Ability to communicate engineering information effectively. Ability to establish and maintain effective working relationships with others. Skilled in the processing of construction related documents and contract administration documents. Ability to instruct construction staff in project administration methods with the contract modification process. Skilled in the use of a personal computer and department used software applications.
LICENSURE/REGISTRATION/CERTIFICATION:
This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter.
MINIMUM QUALIFICATIONS:
A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or equivalency.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
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