Stantec
Senior Document Controls Manager
Stantec, Richmond, Virginia, United States, 23214
Stantec Senior Document Controls Manager Richmond, Virginia Apply Now
DescriptionWe are strategizing, planning, and implementing projects that help clients achieve their organization’s objectives. Join our award-winning program management team and bring transformational project solutions to life.Stantec is seeking a Senior Document Controls Manager to join our growing team! The successful candidate will thrive in a fast-paced collaborative environment where you can apply your passion for customer service, attention to detail, and an overall desire to support people. You will be responsible for providing support to Programs, including Program Team members and Construction Team members, as part of the Program Management and Construction Management (PMCM) Controls Team.The Senior Document Controls Manager develops and maintains document and record control operations, policies, processes, and procedures for the secure management and access of program information assets. You will establish security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents. Being well-organized, embracing change, and promoting continuous improvement are vital for this role.Your Key ResponsibilitiesEstablish Quality Assurance through the development and maintenance of efficient and effective procedures and standards for document control, including document development, approval, distribution, amendment, revision history, and audits.Ensure effective Quality Control methods are implemented.Research and collaborate on solutions and embrace innovation and creativity as part of the role.Support the workflow and delivery of required documents for a capital Program, overseeing the flow and management of documents from the Program team and other sources.Manage interfaces with all parties involved with the Program’s EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.Establish and maintain good relationships with Program staff, Owner, and subcontractors/suppliers.Maintain and manage the project Electronic Data Management System (EDMS) and ancillary systems for the record and retention of the project documents.Manage timely submission of RFIs, Submittals, Change Orders, claims internally and externally.Manage metadata parameters ensuring all files are appropriately named, distributed, and meet project requirements related to OCR.Manage, train, and mentor document control specialists, including those assigned to different client programs.Train team members in processes and document control software as necessary.QualificationsYour Capabilities and CredentialsProficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Bluebeam Revu, etc.)Microsoft SharePoint development and administration experience (required).Demonstrate strong written and verbal communication skills.Must be able to demonstrate good interpersonal skills and the ability to work in a team environment.Must demonstrate organizational skills and ability to work on multiple projects simultaneously.Electronic Document Management System (EDMS) experience strongly preferred.Education and ExperienceBachelor’s degree in Business, Engineering, Construction Management, or similar discipline.Minimum of ten (10) years of related work experience; or an equivalent combination of education and related experience in a document management position, preferably in a leadership or supervisory role.Experience in an engineering and/or construction environment.This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Primary Location : United States-Colorado-DenverOther Locations : United States-Illinois-Chicago, United States-Ohio-Cleveland, United States-Virginia-Richmond, United States-Maryland-Baltimore, United States-New York-New York, United States-California-San Francisco, United States-Utah-Salt Lake City, United States-Massachusetts-Boston, United States-District Of Columbia-WashingtonEmployee Status : RegularJob Level : ManagerTravel : Yes, 25% of the TimeSchedule : Full-timeJob Posting : Oct 2, 2024, 2:03:44 PM#additionalStantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression.
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DescriptionWe are strategizing, planning, and implementing projects that help clients achieve their organization’s objectives. Join our award-winning program management team and bring transformational project solutions to life.Stantec is seeking a Senior Document Controls Manager to join our growing team! The successful candidate will thrive in a fast-paced collaborative environment where you can apply your passion for customer service, attention to detail, and an overall desire to support people. You will be responsible for providing support to Programs, including Program Team members and Construction Team members, as part of the Program Management and Construction Management (PMCM) Controls Team.The Senior Document Controls Manager develops and maintains document and record control operations, policies, processes, and procedures for the secure management and access of program information assets. You will establish security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents. Being well-organized, embracing change, and promoting continuous improvement are vital for this role.Your Key ResponsibilitiesEstablish Quality Assurance through the development and maintenance of efficient and effective procedures and standards for document control, including document development, approval, distribution, amendment, revision history, and audits.Ensure effective Quality Control methods are implemented.Research and collaborate on solutions and embrace innovation and creativity as part of the role.Support the workflow and delivery of required documents for a capital Program, overseeing the flow and management of documents from the Program team and other sources.Manage interfaces with all parties involved with the Program’s EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.Establish and maintain good relationships with Program staff, Owner, and subcontractors/suppliers.Maintain and manage the project Electronic Data Management System (EDMS) and ancillary systems for the record and retention of the project documents.Manage timely submission of RFIs, Submittals, Change Orders, claims internally and externally.Manage metadata parameters ensuring all files are appropriately named, distributed, and meet project requirements related to OCR.Manage, train, and mentor document control specialists, including those assigned to different client programs.Train team members in processes and document control software as necessary.QualificationsYour Capabilities and CredentialsProficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Bluebeam Revu, etc.)Microsoft SharePoint development and administration experience (required).Demonstrate strong written and verbal communication skills.Must be able to demonstrate good interpersonal skills and the ability to work in a team environment.Must demonstrate organizational skills and ability to work on multiple projects simultaneously.Electronic Document Management System (EDMS) experience strongly preferred.Education and ExperienceBachelor’s degree in Business, Engineering, Construction Management, or similar discipline.Minimum of ten (10) years of related work experience; or an equivalent combination of education and related experience in a document management position, preferably in a leadership or supervisory role.Experience in an engineering and/or construction environment.This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Primary Location : United States-Colorado-DenverOther Locations : United States-Illinois-Chicago, United States-Ohio-Cleveland, United States-Virginia-Richmond, United States-Maryland-Baltimore, United States-New York-New York, United States-California-San Francisco, United States-Utah-Salt Lake City, United States-Massachusetts-Boston, United States-District Of Columbia-WashingtonEmployee Status : RegularJob Level : ManagerTravel : Yes, 25% of the TimeSchedule : Full-timeJob Posting : Oct 2, 2024, 2:03:44 PM#additionalStantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression.
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