LRES Corporation
Administrative Assistant, Civitas ChildLaw Center
LRES Corporation, Chicago, Illinois, United States, 60290
Employment Opportunities Designed to Help Us Collaborate in Creation!Administrative Assistant, Civitas ChildLaw Center
Thank you for your interest in Loyola University Chicago.Position Details
Job Title:
ADMINISTRATIVE ASSISTANTPosition Number:
8100133Job Category:
University StaffJob Type:
Full-TimeFLSA Status:
Non-ExemptCampus:
Chicago-Water Tower CampusDepartment Name:
LAW SCHOOLLocation Code:
SCHOOL OF LAW:CHILD LAW CNTR (02700F)Is this split and/or fully grant funded?
NoDuties and Responsibilities
Job Summary:The Administrative Assistant for the
Civitas
ChildLaw Center is part of a team of administrative professionals that provides administrative support across the Law School. This position reports to the Director of Operations, Civitas Child Law Center with accountability to the directors and Associate Dean for Administration.Administrative Functions:
Serve as receptionist for the Civitas ChildLaw Center, receiving and directing calls and visitors with a courteous demeanor.Provide administrative support for a cohort of directors, faculty, and ChildLaw students, including course management assistance and travel arrangements.Assist with reconciliation of expense reports and process travel reimbursements.Handle mail distribution and preparation of materials for mailing.Assist with purchasing office supplies and maintain inventory.Collaborate across units of the law school.Provide and/or coordinate translation services as requested.Other administrative duties as assigned.Legal:
Electronically file legal documents.Manage and organize electronic and paper case files.Utilize electronic database management.Provide appropriate referrals and monitor ChildLaw Clinic email.Other legal duties as assigned.Event Coordination:
Assist with organizing events such as meetings and workshops.Coordinate communications to students, alums, and community partners.Maintain Center databases and use marketing automation platforms.Back up others on unit and law school events as assigned.Other related duties as assigned.The administrative assistant performs other duties as assigned in support of the
Civitas
ChildLaw Center and Law School.Minimum Education and/or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.Qualifications
Bachelor’s degree preferred.Strong communication and personal presentation skills.Strong organization skills and ability to maintain a professional environment.Excellent computer skills, including MS Office Suite.Experience as a paralegal or legal secretary is highly desirable.Bilingual (Spanish) proficiency is highly desirable.Computer Skills
Excellent skills in MS Word, Excel, PowerPoint, Publisher, and Access. Ability to learn new systems as needed.Working Conditions
Irregular HoursDiversity and Inclusion Statement
Diversity, Equity, and Inclusion: As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to recruiting and retaining a diverse workforce.Quick Link for Posting
https://www.careers.luc.edu/postings/29063
#J-18808-Ljbffr
Thank you for your interest in Loyola University Chicago.Position Details
Job Title:
ADMINISTRATIVE ASSISTANTPosition Number:
8100133Job Category:
University StaffJob Type:
Full-TimeFLSA Status:
Non-ExemptCampus:
Chicago-Water Tower CampusDepartment Name:
LAW SCHOOLLocation Code:
SCHOOL OF LAW:CHILD LAW CNTR (02700F)Is this split and/or fully grant funded?
NoDuties and Responsibilities
Job Summary:The Administrative Assistant for the
Civitas
ChildLaw Center is part of a team of administrative professionals that provides administrative support across the Law School. This position reports to the Director of Operations, Civitas Child Law Center with accountability to the directors and Associate Dean for Administration.Administrative Functions:
Serve as receptionist for the Civitas ChildLaw Center, receiving and directing calls and visitors with a courteous demeanor.Provide administrative support for a cohort of directors, faculty, and ChildLaw students, including course management assistance and travel arrangements.Assist with reconciliation of expense reports and process travel reimbursements.Handle mail distribution and preparation of materials for mailing.Assist with purchasing office supplies and maintain inventory.Collaborate across units of the law school.Provide and/or coordinate translation services as requested.Other administrative duties as assigned.Legal:
Electronically file legal documents.Manage and organize electronic and paper case files.Utilize electronic database management.Provide appropriate referrals and monitor ChildLaw Clinic email.Other legal duties as assigned.Event Coordination:
Assist with organizing events such as meetings and workshops.Coordinate communications to students, alums, and community partners.Maintain Center databases and use marketing automation platforms.Back up others on unit and law school events as assigned.Other related duties as assigned.The administrative assistant performs other duties as assigned in support of the
Civitas
ChildLaw Center and Law School.Minimum Education and/or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.Qualifications
Bachelor’s degree preferred.Strong communication and personal presentation skills.Strong organization skills and ability to maintain a professional environment.Excellent computer skills, including MS Office Suite.Experience as a paralegal or legal secretary is highly desirable.Bilingual (Spanish) proficiency is highly desirable.Computer Skills
Excellent skills in MS Word, Excel, PowerPoint, Publisher, and Access. Ability to learn new systems as needed.Working Conditions
Irregular HoursDiversity and Inclusion Statement
Diversity, Equity, and Inclusion: As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to recruiting and retaining a diverse workforce.Quick Link for Posting
https://www.careers.luc.edu/postings/29063
#J-18808-Ljbffr